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How to count or sum cells based on cell color in Google sheet?

Counting or summing cell values based on specific cell background color to get the result as following screenshot shown. This article, I will talk about how to solve this task in Google sheet and Microsoft Excel.

Count cell values based on cell color with script in Google sheet

Sum cell values based on cell color with script in Google sheet

Count or sum cell values on cell color with Kutools for Excel in Microsoft Excel


Count / Sum cell values based on background, font, conditional formatting color in Excel:

Kutools for Excel's Count by Color feature can help you to get some calculations based on font, background or conditional formatting color as you need in Excel worksheet.

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


Count cell values based on cell color with script in Google sheet


The following script can help you to count the cell values based on specific cell color, please do as this:

1. Click Tools > Script editor, see screenshot:

2. In the opened project window, click File > New > Script file to open a code window, see screenshot:

3. And in the prompt box, please enter a name for this script code, see screenshot:

4. Click OK and then copy and paste the following code to replace the original code into the code module, see screenshot:

function countColoredCells(countRange,colorRef) {
  var activeRg = SpreadsheetApp.getActiveRange();
  var activeSht = SpreadsheetApp.getActiveSheet();
  var activeformula = activeRg.getFormula();
  var countRangeAddress = activeformula.match(/\((.*)\,/).pop().trim();
  var backGrounds = activeSht.getRange(countRangeAddress).getBackgrounds();
  var colorRefAddress = activeformula.match(/\,(.*)\)/).pop().trim();
  var BackGround = activeSht.getRange(colorRefAddress).getBackground();
  var countCells = 0;
  for (var i = 0; i < backGrounds.length; i++)
    for (var k = 0; k < backGrounds[i].length; k++)
      if ( backGrounds[i][k] == BackGround )
        countCells = countCells + 1;
  return countCells;
};

5. Then save this script code, and go back the sheet, enter this formula: =countcoloredcells(A1:E11,A1) into a blank cell, and then press Enter key to get the calculated result. See screenshot:

Note: In this formula: A1:E11 is the data range that you want to use, A1 is the cell filled with specific color that you want to count.

6. Repeat the above formula to count other specific colored cells.


Sum cell values based on cell color with script in Google sheet

To sum the cell values with a specific cell color, please apply below script code.

1. Click Tools > Script editor to go the project window, and click File > New > Script file to insert another new code module, then, in the prompt box, please type a name for this script, see screenshot:

2. Click OK and in the opened code module, copy and paste below script code to replace the original code, see screenshot:

function sumColoredCells(sumRange,colorRef) {
  var activeRg = SpreadsheetApp.getActiveRange();
  var activeSht = SpreadsheetApp.getActiveSheet();
  var activeformula = activeRg.getFormula();
  var countRangeAddress = activeformula.match(/\((.*)\,/).pop().trim();
  var backGrounds = activeSht.getRange(countRangeAddress).getBackgrounds();
  var sumValues = activeSht.getRange(countRangeAddress).getValues();  
  var colorRefAddress = activeformula.match(/\,(.*)\)/).pop().trim();
  var BackGround = activeSht.getRange(colorRefAddress).getBackground();
  var totalValue = 0;
  for (var i = 0; i < backGrounds.length; i++)
    for (var k = 0; k < backGrounds[i].length; k++)
      if ( backGrounds[i][k] == BackGround )
        if ((typeof sumValues[i][k]) == 'number')
          totalValue = totalValue + (sumValues[i][k]);
  return totalValue;
};

3. And then save this code, return to the sheet, and enter this formula: =sumcoloredcells(A1:E11,A1) into a blank cell, and press Enter key to get the calculated result, see screenshot:

Note: In this formula: A1:E11 is the data range that you want to use, A1 is the cell with a specific background color that you want to sum.

4. And then you can repeat the above formula to sum other specific colored cells.


Count or sum cell values on cell color with Kutools for Excel in Microsoft Excel

In Microsoft Excel, to count or sum the cell values based on specific cell color, Kutools for Excel’s Count by Color utility can help you to finish this task as quickly as you can.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

After installing Kutools for Excel, please do as this:

1. Select the cells to range that you want to count or sum based on cell color, and then click Enterprise > Count by Color, see screenshot:

2. In the Count by Color dialog box, choose Standard formatting from the Color method drop down list, and then select Background from the Count type drop down, see screenshot:

3. Then click Generate report button, and new worksheet with the calculated results is generated at once, see screenshot:

Note: With this powerful feature, you can also calculate the cell values based on conditional formatting or font color.

Click Download and free trial Kutools for Excel Now!



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  • To post as a guest, your comment is unpublished.
    Steve · 2 days ago
    Internet is full of instances of this solution and it doesn't work.
  • To post as a guest, your comment is unpublished.
    Marco · 5 days ago
    Hi there,
    on Google sheets, seems not to be working, I went on debug and for both processes, in row 5 seems to be a type error, the message is: impossible to recall the "pop2 method of null. Does it makes sense? Thanks a lot!
  • To post as a guest, your comment is unpublished.
    desi · 12 days ago
    thank you :*
  • To post as a guest, your comment is unpublished.
    Pedro Johnston · 17 days ago
    Hello,


    This function works, however, when i try to sum 2 instances of it in the same cell as in (in my case):


    =sumColoredCells(A103:AW103, C171) + sumColoredCells(A138:AW138, C171)


    It gives me an #Error - Range not found (line 6).


    It doesn't work even if i use SUM() or ADD(). Any ideas?


    Thanks in advance.
  • To post as a guest, your comment is unpublished.
    Geoff · 2 months ago
    The SumColoredCells Script works great. Do you know if there is a way to display (in a single cell) the sum of 2 colors? For example, if I wanted the sum of both the Yellow and Green Cells to display in a single cell, is that possible? I would think the formula would be:
    =SUM(sumcoloredcells(A1:E11,A1)),(sumcoloredcells(A1:E11,A5)) ....But that results in an ERROR. Any ideas?
    • To post as a guest, your comment is unpublished.
      skyyang · 2 months ago
      Hello, Geoff,
      May be there is no direct formula to solve your problem, but, you can sum the colored cells separately first, and then, sum the two calculated results as you need.
      • To post as a guest, your comment is unpublished.
        Geoff · 2 months ago
        Thanks for the reply. I have done that, but would love to consolidate the formula into a single cell, as I have to update the ranges every week. Anyway, thanks for checking!