Skip to main content

How to auto display a default value while deleting value in drop-down list in Excel?

In Excel, you can create a drop-down list for users to select value from the list by using Data Validation. But in some cases, you may want to display a default value such as -select- in the drop down list cell instead of blank while the selected item has been deleted as below screenshot shown. In this article, I introduce a method on solving this job in Excel.
doc defaul value while deleting blank drop down list 1

Auto display a default value while deleting value in drop-down list

Auto display a default value while deleting value in drop-down list

1. Right click at the sheet tab which contain the drop-down list you use, then click View Code in the context menu.
doc defaul value while deleting blank drop down list 1

2. In the popping Microsoft Visual Basic for Applications window, copy and paste below code to the blank script.

VBA: Display default value while deleting selected item in drop down list

Private Sub Worksheet_Change(ByVal Target As Range)
Dim xObjV As Validation
On Error Resume Next
Set xObjV = Target.Validation
If xObjV.Type = xlValidateList Then
 If IsEmpty(Target.Value) Then Target.Value = "-Select-"
End If
End Sub

3. Then save this code. Now after deleting the selected items first time, the default value will be displayed until item is selected in the drop-down list.

Best Office Productivity Tools

Supercharge Your Spreadsheets: Experience Efficiency Like Never Before with Kutools for Excel

Popular Features: Find/Highlight/Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns     Move Columns   |   Unhide Columns   |   Compare Columns to Select Same & Different Cells ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolset12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   Many More...

Kutools for Excel boasts over 300 features, ensuring that what you need is just a click away...

Supports Office/Excel 2007-2021 & newer, including 365   |   Available in 44 languages   |   Enjoy a full-featured 30-day free trial.

kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations