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How to hide columns in real-time based on user input in Excel?

It may be a common task for most of us to hide columns in Excel, but, have you ever tried to hide columns automatically based on some specific input values? For example, when I enter the text “AA” in a cell, the column A is hidden; when I enter “BB”, the column B and C are hidden; when entering “CC”, the column D and E are hidden; when entering “DD”, the column F is hidden as below demo shown. This article will create a VBA code for solving it in Excel.

Hide or unhide columns in real-time based on user input with VBA code

Hide or unhide columns to filter data based on user input with VBA code


Hide or unhide columns in real-time based on user input with VBA code

To hide the specific columns in real-time based on input values, please apply the below VBA code:

1. In the worksheet where you want to hide columns, right click the sheet tab, and then click View Code from the context menu, see screenshot

2. In the opened Microsoft Visual Basic for Applications window, copy and paste the following VBA code in the Sheet (Code) window.

VBA code: Hide columns in real-time based on user input

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
'Updateby ExtendOffice
xcell = Range("K1").Value
Select Case xcell
Case "AA": Columns("A").EntireColumn.Hidden = False
Columns("A").EntireColumn.Hidden = True
Case "BB": Columns("B:C").EntireColumn.Hidden = False
Columns("B:C").EntireColumn.Hidden = True
Case "CC": Columns("D:E").EntireColumn.Hidden = False
Columns("D:E").EntireColumn.Hidden = True
Case "DD": Columns("F").EntireColumn.Hidden = False
Columns("F").EntireColumn.Hidden = True
Case Else
Columns("A:G").EntireColumn.Hidden = False
End Select
End Sub
Note: In the above code, K1 is the cell where you enter the specific text, and you should change the texts and column names to your need. In addition, you can add other new criteria just by adding the below scripts:
  • Case "AA": Columns("A").EntireColumn.Hidden = False
  • Columns("A").EntireColumn.Hidden = True

3. Then, close the code window. Now, when entering “AA” in cell K1, and press Enter key, the column A is hidden; when entering “BB”, and press Enter key, the column B and C are hidden, and so on. If you enter any other value or delete the content, the hidden columns will be displayed at once, see below demo:


Hide or unhide columns to filter data based on user input with VBA code

In this example, I will go to filter a data range based on an entered product name. When I enter “Hoodie”, only Hoodie information is displayed and other columns will be hidden at once; and when I enter “All”, all columns will be displayed as below demo shown:

1. In the worksheet where you want to hide columns, right click the sheet tab, and then click View Code from the context menu, see screenshot:

2. In the opened Microsoft Visual Basic for Applications window, copy and paste the following VBA code in the Sheet (Code) window.

VBA code: Hide or unhide columns to filter data based on user input

Private Sub Worksheet_Change(ByVal Target As Range)
'Updateby ExtendOffice
    Dim x As Variant, y As String
     If Target.Address = "$K$1" Then
        y = Target.Value
        With Range("B1:H1")
            Application.ScreenUpdating = False
            .EntireColumn.Hidden = (y <> "All")
            If y <> "All" Then
                For Each x In .Cells
                    If x = y Then x.EntireColumn.Hidden = False
                Next
            End If
            Application.ScreenUpdating = True
        End With
    End If
End Sub
Note: In the above code, K1 is the cell where you enter the specific text, B1:H1 is the row headers contain the product name that you want to filter.

3. Then, close the code window. Now, if you enter the product name into cell K1, only the corresponding columns will be displayed, the other will be hidden; and if you enter the text “All”, all columns will appear as below demo shown:


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