## Quickly count total words / specific words in Excel

While MS Word offers an easy-to-use feature for counting words, Excel, in contrast, does not include a built-in tool specifically designed for counting words within a worksheet. In this comprehensive guide, we'll explore various methods to count the total number of words in a cell or a range of cells, as well as to count specific words.

Count the total number of words in a cell / range of cells

Count the number of specific words in a cell / rage of cells

#### Count the total number of words in a cell / range of cells

In this section, we'll introduce some swift and efficient methods for counting the total number of words in a single cell or across a range of cells in Excel.

#### Count the total number of words by using formulas

● Count total words in a single cell

If you want to get the total number of words in a single cell, please apply the following formula:

``=IF(LEN(TRIM(A2))=0,0,LEN(TRIM(A2))-LEN(SUBSTITUTE(A2," ",""))+1)``

Then, press Enter key to get the result, see screenshot:

● Count total words in a range of cells

To count words across a range of cells, you can use the following array formula:

``=SUM(IF(LEN(TRIM(A2:A4))=0,0,LEN(TRIM(A2:A4))-LEN(SUBSTITUTE(A2:A4," ",""))+1))``

Then, press Ctrl + Shift + Enter keys together to get the total number of words in the specified cell range. See screenshot:

#### Count the total number of words by using a useful feature

Kutools for Excel offers a simple and effective way to count words in your sheet. This Count Total Words feature lets you quickly find out how many words are in a cell or a range of cells, without complex formulas. It's a great tool for anyone working with lots of text in Excel, making word counting easy and efficient.

1. Click a blank cell to output the calculate result, then click Kutools > Formula Helper > Formula Helper.
2. In the Formulas Helper dialog, click the Count total words in the Choose a formula section.
3. Then go to the Argument input section, select a cell or a range of cells that you want to count total words.
4. Finally, click OK button.

Result:

You will get the total number of words in a specified cell or range of cells. See screenshot:

Tips:
1. To apply this feature, you should download and install it firstly.
2. The Formulas Helper feature collects 40+ common used formulas,streamlining a wide range of common tasks and calculations in Excel.

#### Count the total number of words by using User Defined Function

In Excel, you can also create a user defined function to count total words in a single cell or a range of cells. Please do with the following steps:

1. Hold down the ALT + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and paste the following code in the Module Window.
VBA code: Count total words in a cell or a range of cells
``````Function CountWords(rng As Range) As Integer
'Updateby Extendoffice
Dim cell As Range
Dim totalWords As Integer
totalWords = 0
For Each cell In rng
If Len(Trim(cell.Value)) > 0 Then
totalWords = totalWords + UBound(Split(Trim(cell.Value), " "), 1) + 1
End If
Next cell
CountWords = totalWords
End Function
``````
3. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window. Select a blank cell to put the result, and then enter or copy the below formula:
Count a range of cells: =CountWords(A2:A4)
Count a single cell: =CountWords(A2)
4. Then, press Enter key to get the result:

#### Count the number of specific words in a cell / rage of cells

In this section, we'll show you easy ways to count the number of times a particular word appears in a cell or a range of cells in Excel.

#### Count the number of specific words by using formulas

● Count the number of specific words in a single cell

To count how many times a specific word appears in a single cell, please apply the following formula:

``=(LEN(A2)-LEN(SUBSTITUTE(A2, "Excel","")))/LEN("Excel")``
Note: In the above formula, A2 is the cell from which you want to count the occurrences of a specific word, and “Excel” is the word whose number of occurrences you wish to count.

Then, press Enter key to get the result, see screenshot:

TipCase-insensitive to count specific words in a cell

The above formula is case sensitive, which means it differentiates between uppercase and lowercase letters. It will count occurrences of a specific word exactly as it appears in the formula. For example, "Excel" and "excel" would be counted as different words.

If you need to count the occurrences of a given word regardless of case, you should modify the formula to make it case-insensitive.

``=(LEN(A2)-LEN(SUBSTITUTE(A2, "Excel","")))/LEN("Excel")``

● Count the number of specific words in a range of cells

To count occurrences of a specific word across multiple cells, please apply the following array formula:

``=SUM((LEN(A2:A3)-LEN(SUBSTITUTE(A2:A3, "Excel", "")))/LEN("Excel"))``

Then, press Ctrl + Shift + Enter keys simultaneously to calculate the number of specific words in the selected cell range. See screenshot:

TipCase-insensitive to count specific words in a range of cells

To count specific words in a range of cells in a case-insensitive manner in Excel, you can modify the formula so that it does not differentiate between uppercase and lowercase letters. (Remember to press Ctrl + Shift + Enter keys simultaneously to get the correct result.)

``=SUM((LEN(A2:A3)-LEN(SUBSTITUTE((UPPER(A2:A3)), UPPER("Excel"), "")))/LEN("Excel"))``

#### Count the number of specific words by using a smart feature

Kutools for Excel makes it super easy to count specific words in a single cell or range of cells. Just select the cells, tell Kutools the word you're looking for, and it'll quickly count them for you – no complicated formulas needed! This tool is great for anyone who needs a fast and simple way to work with text data in Excel.

1. Click a blank cell to output the calculate result, then click Kutools > Formula Helper > Formula Helper.
2. In the Formulas Helper dialog, click the Count the number of a word in the Choose a formula section.
3. Then go to the Argument input section, select a cell or a range of cells which you want to count the number of a specific word from the Text box; select the cell containing the word or type the specific word you will count into the Word box;
4. Finally, click OK button.

Result:

You will get the number of the specific words in a single cell or range of cells. See screenshot:

Tips:
1. This feature is case sensitive, it counts occurrences of a specific word exactly as it appears.
2. To apply this feature, please download and install Kutools for Excel first. Kutools for Excel offers over 40+ common-used formulas, streamlining a wide range of common tasks and calculations in Excel.

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