Skip to main content

How to share Outlook calendar with other people?

Author: Siluvia Last Modified: 2022-07-29

Sharing your calendars can make it easier to collaborate with people inside or outside your organization and better schedule meetings and appointments with more efficiency through increased visibility. In this tutorial, we are going to talk about an easy way to share your calendars with others.

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!


arrow blue right bubble Share Outlook calendar with other people in an email

1. In the Calendar view, on the Home tab, in the Share group, click E-mail Calendar. See screenshot:

Note: If you don’t see the E-mail Calendar option, try to uncheck the active calendar and select another calendar from My Calendars list on the left. See screenshot:

2. A Message window and a Send a Calendar via E-mail dialog pop up. In the Send a Calendar via E-mail dialog, configure as follows:

  • In the Calendar box, select the calendar you will share.
  • In the Date Range box, specify the time period you want to share.
  • In the Detail box, specify the permissions for whom you shared the calendar with.
  • For other options, please see the screenshot below.

3. After clicking on the OK button to close the Send a Calendar via E-mail dialog, the calendar information is showing as message content in the Message window, and the calendar snapshot will be sent as an attachment. Now please add recipients of the shared calendar, and click on Send button to send the message.

4. When the recipients receive the email and open the attachment in Outlook, the recipients' current calendar and the calendar snapshot they received will be displayed in side-by-side mode. See screenshot:

arrow blue right bubble Share Outlook calendar with other people on

In Outlook on the desktop, you might encounter issues such as you can’t share a calendar to the people who is outside your organization. As a workaround, you can log in your email account on, and then share your calendar as follows:

1. Switch to Calendar view.

2. Click on the three-dot icon beside the calendar you will share, and then select Sharing and Permissions.

3. In the pop-up Sharing and Permissions dialog, enter the email address or contact name you want to share with in the input box as shown below.

4. Once you finished typing, click on the pop-up address tag.

5. Now, choose how much access to allow in the drop-down box.

6. Once finished, click Share. You will see the email address is now listed in the Sharing and Permissions dialog as shown below. You can change the access setting by selecting another option in the drop-down menu.

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations