How to Delay Email Sending in Outlook: A Complete Guide
Outlook provides several options to delay sending emails, whether you want to schedule a single email or apply a delay to all outgoing messages. In this tutorial, we will explore different methods to delay email sending in Outlook, helping you stay in control of your communication.
Delay a single message sent in Outlook
Delay all outgoing messages using
Delay a single message sent in Outlook
If you need to schedule an email to be sent at a specific time, follow these steps:
1. Open Outlook and create a new email. Compose your message as usual.
2. In the message editing window, go to "Options" > "Delay Delivery".
3. In the Properties dialog that appears, check the "Do not deliver before" box and set your desired delivery date and time using the drop-down lists. Click the "Close" button to save the changes and exit the dialog.
4. Click the "Send" button. The message will remain in your Outbox folder and will be sent automatically at the specified time.
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Delay all outgoing messages using Delay Email in Outlook with a simple one-click setup
If you want all emails to have a short delay after clicking "Send," giving you time to retract or correct mistakes (like selecting the wrong recipient or forgetting an attachment), "Kutools for Outlook"'s "Delay Email" feature can help. With just one click, you can delay all outgoing emails by 5 seconds, 10 seconds, 30 seconds, or even one minute, and you can easily undo the sending process if needed.
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Install Kutools for Outlook, click "Kutools Plus" > "Utilities" > "Delay Email".
Then click "OK" to activate the Delay Email feature.
Now, all outgoing emails will be delayed sent.
Note: Click "Kutools Plus" > "Utilities" > "the arrow beside Delay Email" > "Modify Delay Send Time", and select the delay time as needed.
Delay all outgoing messages using rules in Outlook with steps
If you frequently need to delay all emails, setting up a rule can save you time. Here's how:
1. Click "File" > "Info" > "Manage Rules & Alerts". See screenshot:
2. Click "New Rule" under the "E-mail Rules" tab.
3. In "Rules Wizard", under "Start from a blank rule", select "Apply rule on messages I send". And then click "Next" to continue.
4. In this dialog, you can select the conditions which meet your needs or you can also leave all the conditions unchecked and then click "Next" button.
Notice: If you leave all the conditions unchecked, when you click "Next", a prompt box will pop up, confirm by clicking the "Yes" button.
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5. In this new Rules Wizard, check the "defer delivery by a number of minutes" box. Click on the underlined link to set your desired delay time.
6. Type your ideal time directly in the field or you can choose the time by clicking the up and down button. When you finish selecting time, click "OK". The provided maximum number is 120 minutes. When it turns to the previous wizard, click "Next".
7. Select your exceptions or leave them unchecked, then click "Next".
8. Name your rule and ensure the "Turn on this rule" box is checked. Click "Finish".
9. With this rule activated, all new messages will now be delayed by the set time before delivery.
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