Skip to main content

Kutools for Office — One Suite. Five Tools. Get More Done.

How to Delay Email Sending in Outlook: A Complete Guide

Author Siluvia Last modified

Outlook provides several options to delay sending emails, whether you want to schedule a single email or apply a delay to all outgoing messages. In this tutorial, we will explore different methods to delay email sending in Outlook, helping you stay in control of your communication.

Delay a single message sent in Outlook

Delay all outgoing messages using


Delay a single message sent in Outlook

If you need to schedule an email to be sent at a specific time, follow these steps:

1. Open Outlook and create a new email. Compose your message as usual.

2. In the message editing window, go to "Options" > "Delay Delivery".

3. In the Properties dialog that appears, check the "Do not deliver before" box and set your desired delivery date and time using the drop-down lists. Click the "Close" button to save the changes and exit the dialog.

4. Click the "Send" button. The message will remain in your Outbox folder and will be sent automatically at the specified time.

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
doc ai email handle

This feature supports:

  • Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
  • Enhanced Content: Automatically refine your email text for clarity and impact.
  • Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
  • Intelligent Extensions: Expand your thoughts with context-aware suggestions.
  • Summarization: Get concise overviews of long emails instantly.
  • Global Reach: Translate your emails into any language with ease.

This feature supports:

  • Smart email replies
  • Optimized content
  • Keyword-based drafts
  • Intelligent content extension
  • Email summarization
  • Multi-language translation

Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!


Delay all outgoing messages using Delay Email in Outlook with a simple one-click setup

If you want all emails to have a short delay after clicking "Send," giving you time to retract or correct mistakes (like selecting the wrong recipient or forgetting an attachment), "Kutools for Outlook"'s "Delay Email" feature can help. With just one click, you can delay all outgoing emails by 5 seconds, 10 seconds, 30 seconds, or even one minute, and you can easily undo the sending process if needed.

Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!

Install Kutools for Outlook, click "Kutools Plus" > "Utilities" > "Delay Email".

Then click "OK" to activate the Delay Email feature.

Now, all outgoing emails will be delayed sent.

Note: Click "Kutools Plus" > "Utilities" > "the arrow beside Delay Email" > "Modify Delay Send Time", and select the delay time as needed.

select-modify-delay-send-time
modify-delay-send-time

Delay all outgoing messages using rules in Outlook with steps

If you frequently need to delay all emails, setting up a rule can save you time. Here's how:

1. Click "File" > "Info" > "Manage Rules & Alerts". See screenshot:

2. Click "New Rule" under the "E-mail Rules" tab.

3. In "Rules Wizard", under "Start from a blank rule", select "Apply rule on messages I send". And then click "Next" to continue.

the steps of delaying messages delivery

4. In this dialog, you can select the conditions which meet your needs or you can also leave all the conditions unchecked and then click "Next" button.

Notice: If you leave all the conditions unchecked, when you click "Next", a prompt box will pop up, confirm by clicking the "Yes" button.

the steps of delaying messages delivery
the steps of delaying messages delivery
the steps of delaying messages delivery

5. In this new Rules Wizard, check the "defer delivery by a number of minutes" box. Click on the underlined link to set your desired delay time.

the steps of delaying messages delivery

6. Type your ideal time directly in the field or you can choose the time by clicking the up and down button. When you finish selecting time, click "OK". The provided maximum number is 120 minutes. When it turns to the previous wizard, click "Next".

the steps of delaying messages delivery

7. Select your exceptions or leave them unchecked, then click "Next".

the steps of delaying messages delivery

8. Name your rule and ensure the "Turn on this rule" box is checked. Click "Finish".

the steps of delaying messages delivery

9. With this rule activated, all new messages will now be delayed by the set time before delivery.


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!

🤖 Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Instantly unlock Kutools for Outlook with a single click. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2

🚀 One-Click Download — Get All Office Add-ins

Strongly Recommended: Kutools for Office (5-in-1)

One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!

  • One-click convenience: Download all five setup packages in a single action.
  • 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
  • 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint