How to quickly add new contacts from email to Outlook address book?

Author: Siluvia Last Modified: 2025-03-28

Manually adding new contacts from emails to your Outlook address book can be tedious and time-consuming, especially when dealing with multiple emails. While Outlook offers a built-in method to create a contact from an open email, it requires several steps for each contact, making it inefficient for bulk additions.

For a faster and more efficient way, Kutools for Outlook provides the Add the Senders and Multiple Recipients of the Selected Emails to Contacts feature, allowing you to add multiple contacts at once with minimal effort.

Add a New Contact from an Email to the Outlook Address Book (Manual & Repetitive)

Batch Add New Contacts from Multiple Emails to the Outlook Address Book with Kutools for Outlook 👍 (Easy & Fast)

Add a New Contact from an Email to the Outlook Address Book

Outlook allows you to create a new contact directly from an email, but you must do this one at a time. Follow these steps:

1. Open the email containing the contact you want to save. Right-click on the sender's email address and select Add to Outlook Contacts.

the screenshot of the option

2. In the Contact Information dialog box, fill in the details as needed.

3. Click Save & Close to store the contact.

the screenshot of the Save & Close button

💡 Limitation: This method only allows adding one contact at a time, which can be inefficient when processing multiple emails. To quickly add multiple contacts, using the Kutools for Outlook solution.

🌟 Effortlessly Split Contact Groups in Outlook 🌟

🚀 Quickly reorganize your contact groups in Outlook! With the Split to Multiple Contact Groups feature of Kutools for Outlook, you can split large groups into smaller, more manageable ones in just a few clicks.

✨ How It Works:

Switch to the Contacts view and select the group to split.
Click "Kutools Plus" > "Contacts" > "Split to Multiple Contact Groups".
Select the contacts to move into a new group and name the group.
Click "OK" and let Kutools handle the rest!

Split to Multiple Contact Groups Feature

🌟 Try Kutools for Outlook Now

Batch Add New Contacts from Multiple Emails to the Outlook Address Book with Kutools for Outlook 👍

For those who need to add multiple contacts at once, Kutools for Outlook provides a much smarter and faster way to handle this task. Instead of manually adding contacts one by one, the Add the Senders and Multiple Recipients of the Selected Emails to Contacts feature lets you extract and save all sender and recipient addresses from selected emails with just a few clicks.

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Step 1: Select multiple emails

In Outlook, select the emails containing the contacts you want to add.

Hold Ctrl to select multiple non-adjacent emails.
Hold Shift to select a range of adjacent emails.

Step 2: Enable the Kutools feature

Click Kutools > Add Contacts > Add the Senders and Multiple Recipients of the Selected Emails to Contacts.

the screenshot of the Add the Senders and Multiple Recipients of the Selected Emails to Contacts feature

Step 3: Configure the Add Contacts from Messages dialog box

Choose a contact folder where the new contacts will be saved.
In the Select All Contacts from Multiple Emails section, check the contacts you want to add.
Tips:
- ✅ Duplicate Prevention: Contacts that already exist in Outlook are automatically unchecked and labeled with "Already Exists" in the Contacts Already Exist column.
- 🔄 Easily Manage Duplicates: Click Check all existing contacts to select them or Uncheck all existing contacts to exclude them.
Click OK to proceed.

the screenshot of the Add Contacts from Messages dialog box

Result

A confirmation dialog box will appear, displaying the number of contacts successfully added. Click OK to finish.

the screenshot of the confirmation dialog box

Why Choose the Kutools for Outlook Method?

✅ Batch Processing: Add multiple contacts at once instead of saving them one by one.
✅ Saves Time & Effort: Automates contact creation with just a few clicks.
✅ Avoids Duplicates: Automatically detects and marks existing contacts.
✅ Custom Folder Selection: Choose where to store your new contacts for better organization.

Note: To apply the Add the Senders and Multiple Recipients of the Selected Emails to Contacts utility of Kutools for Outlook, firstly, you should download and install Kutools for Outlook.