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How to automatically move email to folder in Outlook?

By default, Outlook gathers all received emails together and move them to its Inbox folder. What you should do if you feel that the Inbox is disordered and want to automatically move some specific emails to another folder for well-organized when you receiving them? This tutorials aim to help you creating a rule in Outlook in order to automatically move emails to a specific folder.

Automatically move email to folder by creating rule in Outlook

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arrow blue right bubble Automatically move email to folder by creating rule in Outlook

1. Firstly, you should select an email which you want to move to specific folder. Then right-click on it and select Rules > CreateRule…. See screenshot:

2. In the Create Rule dialog, Under When I get e-mail with all of the selected conditions, check the condition box for this email. And under Do the following, check Move the item to folder box, and then click Select Folder button.

3. In Rules and Alerts dialog, select the folder that you want to move email to, then click OK to close the dialog.

4. If you want to create a new folder for these emails, please click New… button to create a new folder.



In Create New Folder dialog, Name the folder, select where to place the folder, and then click OK button.

5. When it returns to the Create Rule dialog, click OK to finish the whole settings.

6. Now, a Success prompt box popping up, check Run this rule now on messages already in the current folder box, then click OK to start the removing.

7. From now on, when Outlook receives emails that meet the conditions, it will be automatically removed to the specific folder.

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  • To post as a guest, your comment is unpublished.
    Beth · 1 years ago
    very helpful, thank you!
  • To post as a guest, your comment is unpublished.
    Sachendra Nayak · 1 years ago
    thanks team well done
  • To post as a guest, your comment is unpublished.
    gclub online · 2 years ago
    I will now be saving up for anything for you
  • To post as a guest, your comment is unpublished.
    Fed up · 2 years ago
    even now after hitting send I have no idea whether it went anywhere or not!
  • To post as a guest, your comment is unpublished.
    Fed up · 2 years ago
    I had thought I was losing my mind. I knew I had received emails from lawyers and others yet when I went to finally look at them they were GONE! Been involved in a legal matter with 2 governments & now I don't have a leg to stand on. Only found out yesterday that the emails are deleted after 5 days!! Guess what? Because of my situation I do not have time to watch your videos, don't understand any of your tech talk and am utterly fedup!Thanks again Microsoft-I don't think you guys know what you're doing any more than I do! I can't even do a backup because now it doesn't recognize my external. Even bought another one-still doesn't recognize it. Yeah, I was one of your Vista victims-never could do a backup on that either. I will now be saving up for anything Apple!
  • To post as a guest, your comment is unpublished.
    Satyabrata Das · 4 years ago
    It's Working. Thanks.
  • To post as a guest, your comment is unpublished.
    Dan To · 4 years ago
    this is the second time
  • To post as a guest, your comment is unpublished.
    Dan To · 4 years ago
    how to automatically move email to folder in outlook
  • To post as a guest, your comment is unpublished.
    Omnigusted · 4 years ago
    Readers: I apologize, I possibly hit "Send" twice because I thought that stupid scramble thing one has to reproduce in order to be recognized as human as compared to something else.
    As I recall there were no such doubts extended toward W7 users, before we got forced into this thing that is much more confuser wups computer than I will EVER need.
    So. If I did mess up and send the prior post twice please chalk it up to brain-fogged senior-aged person incredibly ticked off by MSoft.
    I will now go to see if I can get my bifocal glasses to decipher that scramble below. I am not a cat, simian, lizard, canine or anything else including a chupucabra. HUMAN. That's me. Cripes.
  • To post as a guest, your comment is unpublished.
    Omnigusted · 4 years ago
    Oh, whoopee. Yet another reason to have W8.1, as if I needed another reason, which I do not.
    I CREATED folders through W7. I could move received mail TO any of those folders by simply selecting to do so.
    Now with this whatever-the-bleep it is received from "Outlook," (actually Microsoft but I guess we are not supposed to notice the "dotMicrosoft.com at the end of the "From" address.
    Too too too many hoops through which we now must jump in order to possibly get received mail into folders.
    And speaking of "whatever-the-bleep-it-is," what IS this mess at the bottom of my screen?
    Starts out with the word "File" surrounded in green.
    I have NO idea at all just how whatever this thing is, how it is supposed to work, how it is possibly yeah right help anyone.
    Yet ANOTHER instance of "It was not broken so we fixed it."
    I am now even more determined than ever before to hope I can scrape together enough $$$ to buy a refurbed W7 comp. Downside to that: according to online info, support for W7 will totally stop in 2020.
    Thanks a whole bunch, Microsoft. Hope the stockholders are happy now that too blasted many of comp users are NOT happy at all.
  • To post as a guest, your comment is unpublished.
    Viola Gilbert · 5 years ago
    This is totally annoying - i set this up exactly as instructed and none of the e-mails will move unless I highlight and manually move them. Absolutely worthless "rules" - as usual Microsoft doesn't deliver as promised.
  • To post as a guest, your comment is unpublished.
    J. Gilbert · 5 years ago
    This is so annoying - I set it up exactly as instructed but NONE of the e-mails will move unless I click on them and manually move them, they will not move on their own, nor will new ones that come in with all the criteria I set move to that folder.
  • To post as a guest, your comment is unpublished.
    Sara · 5 years ago
    Thank you so much >>
    It was so helpful for
  • To post as a guest, your comment is unpublished.
    Jeet · 5 years ago
    Is it possible to set up a rule to move mails older than 1 year automatically to a designated folder or sub folder?
    • To post as a guest, your comment is unpublished.
      ziying · 5 years ago
      i think you can try this:
      mark all those mails unread and then run the rule manually
  • To post as a guest, your comment is unpublished.
    JMfB · 5 years ago
    Very helpful, thank you. Does anyone know if there is a way to have these messages automatically move to a designated folder ONLY AFTER IT IS READ?
  • To post as a guest, your comment is unpublished.
    support · 5 years ago
    I set rule for specific mail id in outlook, this rule was not applied which means mails are forwarding to the specific folder.
    Please suggest me with good solution.

    support
  • To post as a guest, your comment is unpublished.
    Preethi · 5 years ago
    Helpfull. thanks alot
  • To post as a guest, your comment is unpublished.
    FRED B JONES · 5 years ago
    i cant delete or forward incoming email
  • To post as a guest, your comment is unpublished.
    Scott · 5 years ago
    How to set up folders in outlook!
  • To post as a guest, your comment is unpublished.
    djole · 5 years ago
    Hi,

    I did exactly as this tutorial says, but outlook is not automatically moving them to the folder specified by the rule as the mail is being received. I have to go to manage rules and run the rule, and only then outlook moves it to a folder specified by the rule. If anyone can suggest some solution I would highly appreciate it.

    Regards, Djordje
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    rahul kumar · 5 years ago
    actually mere outlook me phle se names k folder bane hue h and kisi problems se un folders me unki mails nhi aa rhi h or purane folder ko delete bhi nhi kr sakte bcoz purani male bhi chahie to data backup kaise le aur naye folder same name se kaise banaye pls help
    • To post as a guest, your comment is unpublished.
      Omnigustged · 4 years ago
      [quote name="rahul kumar"]actually mere outlook me phle se names k folder bane hue h and kisi problems se un folders me unki mails nhi aa rhi h or purane folder ko delete bhi nhi kr sakte bcoz purani male bhi chahie to data backup kaise le aur naye folder same name se kaise banaye pls help[/quote]

      I am sorry but your post is unreadable. The only words I can recognize are "folder," "names," "problems," "delete," and "same." Is there any way you could re-post, with a translation?