How to export calendar from Outlook to Excel spreadsheet?

Author: Siluvia Last Modified: 2025-04-10

A way for you to share your Outlook calendar with others is to export your Outlook calendar and then import it into other people’s Outlook calendar folder. But there is a question of how to export it. The following tutorials will let you know how to export your Outlook calendar to an Excel spreadsheet.

Export calendar from Outlook to Excel spreadsheet without Export feature
Export calendar from Outlook to Excel spreadsheet with Export feature

Export calendar from Outlook to Excel spreadsheet without Export feature

The first method will introduce an easy way to quickly export all calendar items from Outlook to an Excel spreadsheet without using the Import and Export feature. Please do as follows:

1. Shift to the Calendar folder, and select the calendar which you will export to Excel.

2. Change the calendar view by clicking "View" > "Change View" > "List". See screenshot:

the screenshot of step about exporting calendar from Outlook to Excel spreadsheet without Export feature 1

3. Select all calendar items or multiple ones you will export to Excel.
Note: Holding the "Ctrl" key, you can select multiple nonadjacent items by clicking each item one by one; holding the "Shift" key, you can select multiple adjacent items by clicking the first one and the last one.

4. Right-click the selected items, and select "Copy" from the right-clicking menu.

the screenshot of step about exporting calendar from Outlook to Excel spreadsheet without Export feature 2

5. Create a new workbook, right-click a blank cell, and select the "Keep Text Only (T)" button in the right-clicking menu. See screenshot:

the screenshot of step about exporting calendar from Outlook to Excel spreadsheet without Export feature 3

6. Save and close the new workbook.

Thus, the selected calendar items are exported to a new workbook already.

Export calendar from Outlook to Excel spreadsheet

1. Go to "File" > "Open & Export" > "Import/Export". See screenshot:

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 1

2. In the opening Import and Export Wizard, under "Choose an action to perform", select "Export to a file", and then click "Next" to continue.

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 2

3. In the "Export to a File" dialog, please select "Comma Separated Values", and then click "Next". See screenshot:

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 3

Note: If you are using Outlook 2010 or earlier versions, please select the "Microsoft Excel 97-2003" option directly.

4. Now, under "Select folder to export from", select "Calendar" from "Outlook Data File", and then click "Next".

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 4

5. When the "Export to a File" dialog appears, click the "Browse…" button to select the destination of the file.

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 5

6. Browse and choose the destination where the file will be saved. Name the file and finally click "OK" to close the dialog.

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 6

7. When it returns to the previous "Export to a File" dialog, click "Next" to continue.

8. Now another "Export to a File" dialog will pop up, click "Finish" to export your Outlook calendar. See screenshot:

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 7

9. In the Set Date Range dialog box, please specify the date range you want to export the calendar within, and click the "OK" button.

the screenshot of step about saving multiple emails to text/PDF/HTML/CSV files in bulk in Outlook 8

Note: If you are using Outlook 2010 or earlier versions, and you selected the "Microsoft Excel 97-2003" option in Step 3, the calendar has already been exported as an Excel workbook. If you are using Outlook 2013 or higher versions, the calendar has been exported as a CSV file. Please continue with the step below.

10. Now the specified calendar has been exported as a CSV file. Please open the CSV file with Microsoft Excel, and then save the file as a workbook.