How to export calendar from Outlook to Excel spreadsheet?
A way for you to share your Outlook calendar with others is to export your Outlook calendar and then import it into other people’s Outlook calendar folder. But there is a question of how to export it. The following tutorials will let you know how to export your Outlook calendar to an Excel spreadsheet.
- Export calendar from Outlook to Excel spreadsheet without Export feature
- Export calendar from Outlook to Excel spreadsheet with Export feature
Export calendar from Outlook to Excel spreadsheet without Export feature
The first method will introduce an easy way to quickly export all calendar items from Outlook to an Excel spreadsheet without using the Import and Export feature. Please do as follows:
1. Shift to the Calendar folder, and select the calendar which you will export to Excel.
2. Change the calendar view by clicking "View" > "Change View" > "List". See screenshot:
3. Select all calendar items or multiple ones you will export to Excel.
Note: Holding the "Ctrl" key, you can select multiple nonadjacent items by clicking each item one by one; holding the "Shift" key, you can select multiple adjacent items by clicking the first one and the last one.
4. Right-click the selected items, and select "Copy" from the right-clicking menu.
5. Create a new workbook, right-click a blank cell, and select the "Keep Text Only (T)" button in the right-clicking menu. See screenshot:
6. Save and close the new workbook.
Thus, the selected calendar items are exported to a new workbook already.
Export calendar from Outlook to Excel spreadsheet
1. Go to "File" > "Open & Export" > "Import/Export". See screenshot:
2. In the opening Import and Export Wizard, under "Choose an action to perform", select "Export to a file", and then click "Next" to continue.
3. In the "Export to a File" dialog, please select "Comma Separated Values", and then click "Next". See screenshot:
Note: If you are using Outlook 2010 or earlier versions, please select the "Microsoft Excel 97-2003" option directly.
4. Now, under "Select folder to export from", select "Calendar" from "Outlook Data File", and then click "Next".
5. When the "Export to a File" dialog appears, click the "Browse…" button to select the destination of the file.
6. Browse and choose the destination where the file will be saved. Name the file and finally click "OK" to close the dialog.
7. When it returns to the previous "Export to a File" dialog, click "Next" to continue.
8. Now another "Export to a File" dialog will pop up, click "Finish" to export your Outlook calendar. See screenshot:
9. In the Set Date Range dialog box, please specify the date range you want to export the calendar within, and click the "OK" button.
Note: If you are using Outlook 2010 or earlier versions, and you selected the "Microsoft Excel 97-2003" option in Step 3, the calendar has already been exported as an Excel workbook. If you are using Outlook 2013 or higher versions, the calendar has been exported as a CSV file. Please continue with the step below.
10. Now the specified calendar has been exported as a CSV file. Please open the CSV file with Microsoft Excel, and then save the file as a workbook.
Demo: export Outlook calendar to Excel
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