Skip to main content

How to send personalized mass emails in Outlook?

Sometimes you need to create personalized multi-recipient and then send mass emails to all of them just for saving time. What you should do to achieve the mass emails sending in Outlook? The following tutorials will show you how to send personalized mass emails in Outlook.

Send personalized mass emails using mail merge function in Outlook


Send personalized mass emails using mail merge function in Outlook

1. In Outlook, please navigate to the Contacts view. And then click View > Change View > Phone as the below screenshot shown.

2. Hold the Ctrl key to select multiple contacts that you will send emails to.

3. Go to the Home tab, click the Mail Merge option in the Actions group. See screenshot:

4. In the Mail Merge Contacts dialog box, please configure as follows:

  • 4.1) In the Contacts section, keep the Only selected contacts option selected;
  • 4.2) In the Fields to merge section, keep the All contacts fields option selected;
  • 4.3) In the Document file section, select the New document option;
  • 4.4) In the Merge option section:
  • Select Form Letters in Document type drop-down;
  • Select E-mail in Merge to drop-down;
  • Type in your email subject in the Message subject line drop-down.
  • 4.5) Click the OK button.

5. Then it opens a new Microsoft Word document. Click Mailings > Greeting Line in the document.

6. In the Insert Greeting Line dialog box, you can customize your greeting line format, and have a preview from your recipient list. And then click OK.

7. Then the Greeting Line field is inserted into the document. Now, compose your email body. All recipients will receive the same content. See screenshot:

Tips: You can insert email content by clickingMailings > Insert Merge Field . Then select the proper field from the list.
Make sure the Merge Field you have inserted should have related information in your contacts profile in Outlook. If not, compose the email content by yourself just like the above method 7 told.

8. After composing your email, click Finish & Merge > Send E-mail Message.

9. When a Merge to E-mail dialog popping up, click OK to send the mass emails.


Easily set up auto reply in Outlook without rules:

With the Auto Reply Manager utility of Kutools for Excel, you just need to check the certain email account and compose your auto reply subject and body as below screenshot shown to finish the auto reply settings. Download and try it now! (60-day free trail)


Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

📧 Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase
 

 

Comments (11)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
This article is simply magnificent! It presents information comprehensively and includes practical examples and recommendations. I found it very helpful and inspiring. Thank you very much to the author for such outstanding work!
This comment was minimized by the moderator on the site
Hi Dnyaneshwar Arun Mahajan,

Thank you so much for your kind words and feedback! I'm thrilled to hear that you found the content of the article useful. It means a lot to know that the information I shared is helping others. Thanks again for your support!
This comment was minimized by the moderator on the site
Hi ,
Great thing is found here but have a condition can we add cc/bcc also to the mail merge??
This comment was minimized by the moderator on the site
i don,t understand i need a good example or someone should help me out please and please
This comment was minimized by the moderator on the site
I am also here looking for how to add attachments ( 1 or more) with these personalised mass mails. Please post the relevant information.
This comment was minimized by the moderator on the site
Sweet blog! I found it while searching on Yahoo News. Do you have any tips on how to get listed in Yahoo News? I've been trying for a while but I never seem to get there! Thanks Feel free to visit my web blog cialis
This comment was minimized by the moderator on the site
and what to do if i want to send different title of an e-mail as well?? and CC ??
This comment was minimized by the moderator on the site
Thanks for finally talking about >Howw to send personalized mass emails in Outlook?
This comment was minimized by the moderator on the site
We are providing bulk email solution Cheap Dedicated server with multiple IP Address PowerMTA email Server and Interspire Email marketer Contact Us Skype ID : san2roy Gtalk ID : san2roy Email : san2roy @ gmail .com
This comment was minimized by the moderator on the site
Thank you for helping me on Mass Emails on Outlook 2007! I checked two dozen other sources & none worked, including MS
This comment was minimized by the moderator on the site
Please tell me how to attach attachment with these mass emails.
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations