Outlook: View multiple calendars side by side or in overlay mode

Author: Kelly Last Modified: 2025-04-09

In Outlook, while you can easily switch between different calendars by clicking on them in the Navigation Pane, you might not know that you can also view multiple calendars simultaneously. This guide will show you how to display several calendars side by side or in overlay mode, making it easier to compare schedules and manage appointments across different calendars directly within Microsoft Outlook.

View multiple calendars side by side in Outlook

View multiple calendars in overlay mode in Outlook

View multiple calendars side by side in Outlook

It is quite easy to view multiple calendars side by side in Microsoft Outlook.

Step 1: Shift to the Calendar view by clicking "Calendar" in the Navigation Pane.

Step 2: Check all calendars that you want to view together in the Navigation Pane. See the screenshot below.

Then, all checked calendars are displayed side by side automatically in Microsoft Outlook. See the following screenshot:

AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE

Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.

This feature supports:

Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
Enhanced Content: Automatically refine your email text for clarity and impact.
Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
Intelligent Extensions: Expand your thoughts with context-aware suggestions.
Summarization: Get concise overviews of long emails instantly.
Global Reach: Translate your emails into any language with ease.

This feature supports:

Smart email replies
Optimized content
Keyword-based drafts
Intelligent content extension
Email summarization
Multi-language translation

Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!

View multiple calendars in overlay mode in Outlook

When you check multiple calendars together, they will display side by side by default. Sometimes, however, it may not be convenient to compare or schedule appointments across different calendars. Do not worry! The overlay view mode will help you manage it more easily.

Step 1: Shift to the Calendar view by clicking "Calendar" in the Navigation Pane.

Step 2: Check all calendars that you want to view at the same time in the Navigation Pane.

Step 3: Click the "Overlay" button in the "Arrangement" group on the "View" tab.

Then, all selected calendars will be overlaid into a single calendar view, allowing you to see all appointments from the checked calendars combined. See the following screenshot: