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Outlook: view multiple calendars side by side or in overlay mode

Commonly you can view a calendar directly with clicking it in the Navigation Pane in Outlook, and switch between different calendars easily. Actually you can view multiple calendars at the same time. And here we will guide you to view multiple calendars side by side or in the overlay mode at ease in Microsoft Outlook.

View multiple calendars side by side in Outlook

View multiple calendars in overlay mode in Outlook

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arrow blue right bubbleView multiple calendars side by side in Outlook

It is quite easy to view multiple calendars side by side in Microsoft Outlook.

Step 1: Firstly, please shift to the Calendar view with clicking the Calendar in the Navigation Pane.

Step 2: Check all calendars that you will view together in the Navigation Pane. See the screen shot below.

Then all checked calendars are displaying side by side automatically in Microsoft Outlook. See the following screen shot.


arrow blue right bubbleView multiple calendars in overlay mode in Outlook

When you checked multiple calendars together, they will display side by side automatically. Sometimes it may be not comfortable to compare or schedule all appointments from different calendars. Do not worry! The view mode of overlay will help you get it.

Step 1: Shift to the Calendar view with clicking the Calendar in the Navigation Pane.

Step 2: Check all calendars you will view at the same time in the Navigation Pane.

Step 3: Click the Overlay button in the Arrangement group on the View tab in Outlook 2010 and 2013.

If you are using the Outlook 2007, please click the View > View in Overlay Mode.

Then all checked calendars are overlaid in one calendar, and you can view all appointments of checked calendars in this new calendar view. See the following screen shot:


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  • To post as a guest, your comment is unpublished.
    Judy · 3 years ago
    In Outlook 2013, I can overlay a shared calendar, and then click 'Overlay' again to remove the overlay. When I perform the overlay feature, and 2 calendars both overlay on my phone's calendar. BUT, when I remove the overlay feature via my desktop, the overlay remains. So, 1) what do I have to do to remove the overlay? and is there a way to view and/or overlay 2 calendars (mine + a shared calendar) on my phone, without first going to my desktop?
  • To post as a guest, your comment is unpublished.
    Judy · 3 years ago
    In Outlook 2013, when I overlay my calendars, the overlay shows on my mobile device. BUT, when I remove the overlay on my desktop, the overlay remains on my phone. Is there just a way to see 2 calendars (mine + a shared calendar) on my phone?
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    Renee · 5 years ago
    Is there any way to view multiple calendars with calendar names on horizontal axis and times on vertical axis?
    • To post as a guest, your comment is unpublished.
      William · 4 years ago
      Click Day view in the quick action bar. 2013 defaults to Schedule view after a number of calendars are being viewed.