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How to highlight emails sent only to me in Outlook?

There are numerous emails gathering in your Outlook inbox, and it’s hard to distinguish the important one you thought to be from the whole inbox message. If you regard the emails that sent only to you as the important emails, it is still difficult to figure out which emails cc to you or just directly sent to you only at a glance. This tutorial aims to show you how to highlight emails directly sent to you only in Outlook.

Highlight emails sent only to me in Outlook 2007

Highlight emails sent only to me in Outlook 2010 and 2013

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arrow blue right bubble Highlight emails sent only to me in Outlook 2007

1. Make sure that you have your inbox selected.

2. Then click View > Current View > Customize Current View. See screenshot:

3. When the Customize View: Message dialog pops up, click Automatic Formatting….

4. In the Automatic Formatting dialog, do the following options:

A: Click Add button to create a new rule;

B: Type a name for your new rule in the Name: text box, after naming the new rule, the rule will be added to the Rules for this view list box automatically;

C: Then click Condition… button to choose the condition you need.

5. Then in the popped out Filter dialog, check the Where I am: box, make sure that the content “the only person on the To line” is appearing on the text box. Then click OK to close it.

6. Then it returns to the previous Automatic Formatting dialog, please click Font button to enter the Font dialog.

7. In the Font dialog, customize the value you need and then click OK to close it.

8. Click OK twice in the following dialogs to finish the whole settings. And all the emails which only sent to you have been highlighted with your customized formatting in the Inbox. See screenshot:


arrow blue right bubble Highlight emails sent only to me in Outlook 2010 and 2013

In Outlook 2010 and 2013, you need to do as follows.

1. Under View tab, please click View Settings. See screenshot:

2. In the Advanced View Settings: Hide Messages Marked for Deletion dialog, click Conditional Formatting….

3. The following steps are the same with the steps in Outlook 2007, please click here to know more.

Tip: For this Conditional Formatting function, you can not only highlight the email sent to you only, but also can highlight the email which your email address is on the To or CC line with other people, and even highlight emails for more values.

Notes:

1. Notice that your email account name should be the same with the name which the recipient have saved in his address book.

2. When you received the emails which only sent to you next time, the emails will be automatically highlighted with your customized formatting.


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  • To post as a guest, your comment is unpublished.
    Michael · 1 years ago
    What helped make my rule work was to 'move it up' above another rule which was similar (emails with me on the to line with other people) and then it started to work.
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    Laurel · 2 years ago
    That is not highlighting that is changing the font color. I want to be able to highlight it so the font color stays the same but the background for that email really makes it pop out.
    • To post as a guest, your comment is unpublished.
      Vijay · 2 years ago
      After u did all the changes go to advanced ..there u will find field option there u need to select address field and then TO and condition to be contains and frm add to list select ur display name and then apply ok and check...or call me on +918506071900
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    Chris · 2 years ago
    This worked perfectly for Word 2007. Thank you!!
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    Krishnam · 3 years ago
    Worked like a charm!
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    Madkins · 4 years ago
    I am trying to "highlight emails sent only to me in Outlook 2013". I followed the steps provided and it is not working. Please advise.
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    Ajay · 5 years ago
    Very good document, Helpful. thanks
  • To post as a guest, your comment is unpublished.
    Vinod · 5 years ago
    Very good documentation.. usefull