How to print a selection of an email in Outlook?

Author: Siluvia Last Modified: 2025-01-23

Sometimes, you may want to print only a specific portion of an email rather than the entire message. For example, you might want to save paper or focus on the relevant details. Outlook doesn’t provide a built-in feature for printing selected content directly, but there are effective methods to achieve this. This article introduces two solutions: using the View in Browser feature and utilizing Kutools for Outlook for a seamless and user-friendly approach.

Print a selection of an email with the View in Browser feature (Manual and Browser-dependent)

Easily print a selection of an email with Kutools for Outlook 👍 (Efficient and User-friendly)

Print a selection of an email with the View in Browser feature

Step 1: Open the email in a browser

Double-click to open the email in a separate window. Click Message > Actions > View in Browser.

the screenshot of step about printing a selection of an email with view in browse feature 1

Step 2: Select content

Once the email opens in your default browser (e.g., Microsoft Edge), highlight the part of the email content you want to print.

Step 3: Access the print option

Click the ⋯ Settings icon (three dots in the upper-right corner) in the browser and select Print from the dropdown menu.

shot of the Print from the dropdown menu

Note: Alternatively, press Ctrl + P to open the Print dialog box.

Step 4: Specify print selection and print

In the Print dialog box, specify the printer.
Choose the Selection option under the Page Range section.
Click the Print button to print the selected portion of the email.

Drawbacks:

Multiple steps required: This method involves several steps, including switching between applications.
Browser-specific: The steps may vary depending on the browser you’re using, which could cause confusion.
No direct Outlook support: You have to rely on a browser to achieve the desired result.

🖨️ Print Emails Without Headers or Usernames in Outlook!

Frustrated with printing unnecessary details like headers and usernames? With the incredible Advanced Print feature from Kutools for Outlook, you can focus on what matters—printing only the email body while keeping the background image intact. Just select your email, click Kutools Plus > Print > Advanced Print, and enjoy hassle-free, professional results. No extra setup, no unnecessary information—just the content you need.

the screenshot of the Advanced Print feature

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Easily print a selection of an email with Kutools for Outlook 👍

For a quicker and more seamless solution, Kutools for Outlook provides the Print Selection feature, enabling you to print only the selected text directly from Outlook. This method eliminates the need to open the email in a browser, saving time and effort.

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Step 1: Select the content and access the Print Selection feature

In the Reading Pane, preview the email and highlight the specific text you want to print. Then click Kutools Plus > Print > Print Selection in the toolbar.

the screenshot of the Print Selection feature

Step 2: Configure the print options

In the Print Selection dialog box, ensure the Item body option is checked to include only the selected text. Uncheck the Item header option if you don’t want to include the email header (Optional) .
Click Print.

Step 3: Print

Specify your printer and click Print to print the selection of the email.

doc-outlook-print-background-images-color-11

Advantages:

Time-saving: Print the desired content in just a few clicks without leaving Outlook.
Error-free: Avoid potential mistakes associated with manually selecting and printing content in a browser.
Customizable: Decide whether to include the email header for added flexibility.
User-friendly: Streamlined process that’s ideal for both beginners and advanced users.

Note: To apply the Print Selection utility of Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

Demo: Print selection of an email in Outlook

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!