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How to print a selection of an email in Outlook?

If you received an email message and found that there is a selection of the email content need to be printed out instead of printing the whole message, what would you do? Actually, Outlook can help you achieve this operation with the help of internet browsers, such as the Firefox and the Internet Explorer. Here I will take the Internet browsers for example. Please look at the following tutorials.

Print a selection of an email with View in Browse feature

Print a selections of an email with Kutools for Outlook

Print message body only of an email without header

Easily print an email' message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. Click for 60-day free trial without limitation!
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arrow blue right bubble Print a selection of an email with View in Browser feature in Outlook

1. Double click to open the email whose selection you will print.

2. In the opening Message window, please click Message > Actions > View in Browse. See screenshot:

3. Then a prompt box pops up, click OK to continue. If you don’t want to show this dialog again, please check the Do not show this message again box. See screenshot:

4. Now the email is opened in the browser, you need to select the part of the email that you want to print, and click File > Print Preview. See screenshot:

5. In the Print Preview dialog, please select As selected on screen to display only selected content, and then click the Print button. See screenshot:

6. In the opening Print dialog box, please specify a printer, and click the Print button.

Note: The browser that mentioned in the above operation is the Internet Explorer browser. For the other browsers, such as Firefox, you just need to find the Print and Print Preview function, and the rest of the operations are the same as above.


arrow blue right bubble Print a selections of an email with Kutools for Outlook

If you have Kutools for Outlook installed, you can print an email's selection easily with its Print selection feature in Outlook.

1. Preview the email in the Reading Pane, select the text you will print, and click Kutools > Print Selection. See screenshot:
doc print email selection 1

2. In the popping out Print Selection dialog box, please check the Item body option, and click the Print button. See screenshot:
Note: If you don't need to print the currently opening message' header, please uncheck the Item header option.
doc print email selection 2

3. In the opening Print dialog box, please specify a printer, and click the Print button.


Demo: print selection of an email in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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