Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to view mailbox or folders' sizes in Outlook?

Has your Microsoft Outlook become heavy and worked slowly? There may congest a number of email messages, tasks, and appointments in Microsoft Outlook for a long time. Before cleaning up your mailbox, you'd better to check how much space folders take up currently. Here we will show you how to check and view each mailbox or folder’s sizes in Microsoft outlook quickly.

View mailbox or folders' sizes with the Properties feature

View mailbox or folders' sizes with the Mailbox Cleanup feature

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

arrow blue right bubbleView mailbox or folders' sizes with the Properties feature

You can check the space that the mailbox and its folders occupy currently in the folder properties. Please do it with following steps:

Step 1: Right click the root folder of a mailbox, and click the Data File Properties in the right-clicking menu.

If you are using the Outlook 2007, you will get the Properties of for "Personal Folders" instead of Data File Properties from the right-clicking menu.

Step 2: In the Folder Properties dialog box, please click the Folder Size button.

Then in the Folder Size dialog box, you can easily check the mailbox size and the sizes of each subfolder. See the following screen shot:

Note: For the only one folder without subfolders, you can’t view the size of it by this method.


arrow blue right bubbleView mailbox or folders' sizes with the Mailbox Cleanup feature

When you are cleaning up your mailbox, the View Mailbox Size feature enables you to view the total size of current mailbox and the sizes of each folder in this mailbox.

Step 1: Open the Mailbox Cleanup dialog box:

  • In Outlook 2010 / 2013, please click the File > Into > Cleanup Tools > Mailbox Cleanup. See the following screen shot.
  • In Outlook 2007, please click the Tools > Mailbox Cleanup.

Step 2: In the Mailbox Cleanup dialog box, please click the View Mailbox Size button.

Then in the coming Folder Size dialog box, you can view the total size of this mailbox, as well as the sizes of each subfolder in this mailbox, including the Inbox folder, Sent Items folder, Outbox folder, Delete Item folder, etc. See the following screen shot:


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.