How to find out recurring appointments in Outlook?
Since a long time, there may have been many daily/weekly/monthly recurring appointments in your Microsoft Outlook. These recurring appointments may alert you on time. However, some recurring appointments are not needed any longer, and some recurring appointments may need to change. It’s quite necessary to find out, check, and clean up recurring appointments on time. This article collects some tricks to find out recurring appointments in Microsoft Outlook.
Find out recurring appointments with Search Tools
Find out recurring appointments with grouping
Find out recurring appointments with sorting by recurrence
Find out recurring appointments with Search Tools
Search recurring appointments in Outlook 2010 and 2013
The first trick is about searching recurring appointments with Outlook’s feature of "Search Tools" in Outlook 2010 and 2013.
Step 1: In the Calendar view, open a calendar with clicking the calendar name under "My Calendars" in the Navigation Pane.
Step 2: Put the cursor in the searching box above the calendar to activate the "Search Tools".
Step 3: Click "More" > "Recurring" in the "Refine" group on the "Search" tab.
Step 4: Above the calendar, click the new added "Recurring" box and select "Yes".
Then all recurring appointments will be filtered in selected calendar immediately.
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Find out recurring appointments with sorting by recurrence
Apart from searching recurring appointments directly, you can sort appointments by recurrence firstly, and then get the recurring appointments at a glance.
Step 1: In the Calendar view, open a calendar with clicking the calendar name under "My Calendar" in the Navigation Pane.
Step 2: Show the calendar items in the List view:
- In Outlook 2010 and 2013, please click the "Change View" > "List" on the "View" tab;
- In Outlook 2007, please click the "View" > "Current View" > "All Appointments".
Step 3: At the header of appointments list, please click the "Recurrence Pattern".
Then you will find out the recurring appointments at the top/end of the list.
Find out recurring appointments with grouping
The last method will group any recurring appointments automatically, and you can get all of recurring appointments at any time.
Step 1: In the Calendar view, open a calendar with clicking the calendar name under "My Calendars" in the Navigation Pane.
Step 2: Show the calendar items in the List view:
- In Outlook 2010 and 2013, please click the "Change View" > "List" on the "View" tab;
- In Outlook 2007, please click the "View" > "Current View" > "All Appointments".
Step 3: Open the Advanced View Settings: List dialog box:
- In Outlook 2010 and 2013, please click the "View Settings" on the "View" tab.
- In Outlook 2007, please click the "View" > "Current View" > "Customize Current View".
Step 4: In the new coming dialog box, please click the "Group By" button.
Step 5: In the Group By dialog box, please select the "Recurring" in the "Group items by" box.
Note: Please uncheck the "Automatically group according to arrangement" option. If this option is checked, the "Group items by" box will be gray.
Step 6: Click all "OK" buttons in each dialog box.
Then you will see all appointments are grouped by recurring. And all recurring appointments are grouped in the "Recurring: Yes" group. See the following screenshot:
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