How to set permission for viewing Free/Busy information in Outlook?
For an exchange account in Microsoft Outlook, it allows users to share their calendar "Free/Busy" information with other users. Therefore, according to the "Free/Busy" information, other users can pick out a suitable time for meeting requires easily. Here we will talk in details about how to set permission and allow other users to view the "Free/Busy" information in your Microsoft Outlook.
Set permission for viewing Free/Busy information in Outlook 2010 and 2013
Set permission for viewing Free/Busy information in Outlook 2007
Note: The permission for viewing "Free/Busy" information will share part of information in your Microsoft Outlook with other users, and it requires your email account is an exchange one.
Set permission for viewing Free/Busy information in Outlook 2010 and 2013
This method will show you how to set or change the permission level for others viewing your "Free/Busy" information easily in Microsoft Outlook 2010 and 2013.
Step 1: Shift to the "Calendar" view, and select a calendar that you will share its "Free/Busy" information with others under "My Calendars".
Step 2: Go to the "Share" group on the "Home" tab, and click the "Calendar Permissions" button.
Step 3: Now the "Calendar Properties" dialog box comes out, please go to the "Permissions" section, and check one of Read permission levels according to your own needs.
There are four kinds of permission levels allowing others to view the "Free/Busy" information in the selected calendar: "None"; "Free/Busy time"; "Free/Busy time, subject, location"; and "Full Details". See the following screenshot:
Step 4: It’s optional. Please set the internet "Free/Busy" options by clicking the "Other Free/Busy" button in the "Calendar Properties" dialog box.
In the new popping up "Internet Free/Busy Options" dialog box:
- (1). Check the option of "Publish at location", and enter a location in the following box;
- (2). Specify the period how many months of "Free/Busy" information in the selected calendar that you will share with others;
- (3). Specify the interval period that how often the "Free/Busy" information will be updated.
Step 5: Click all "OK" buttons in each dialog box.
After your permission, others can share your "Free/Busy" information of your specified calendar on your specified permission level.
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Set permission for viewing Free/Busy information in Outlook 2007
As you see, Microsoft Outlook 2007 still remains the classic menus in its main interface, and the steps to open the "Calendar Permission" dialog box are different from that in Outlook 2010 and 2013.
Step 1: Shift to the "Calendar" view, and select the calendar that you will share its "Free/Busy" information with others.
Step 2: Click the "Tools" > "Options" to open the "Options" dialog box.
Step 3: In the "Options" dialog box, please click the "Calendar Options" button on the "Preferences" tab.
Step 4: In the popping up "Calendar Options" dialog box, please click the "Free/Busy Options" button at the bottom. See the following screenshot:
Step 5: Now you get into the "Calendar Properties" dialog box. And you can follow the same steps we show in Microsoft Outlook 2010 and 2013 to finish the configuration.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint