Outlook: Respond meeting invitations with proposing new time
Some meeting invitations allow attendees to propose a new meeting time if the current meeting time conflicts with attendees’ work time or for other reasons. This article is going to talk about how to respond to a meeting invitation by proposing a new time in Microsoft Outlook.
If you received a meeting invitation that allows you to propose a new meeting time, you can respond to it with the following steps:
Step 1: Click the meeting invitation to preview it in the Reading Pane.
Step 2: At the top of the Reading Pane, please click the "Propose New Time" > "Tentative and Propose New Time" or "Decline and Propose New Time".
Note:
(1) If you are using Outlook 2007, click the "Propose New Time" at the top of the Reading Pane.
(2) If you open the meeting invitation in the Meeting window, you can find the "Propose New Time" option in the "Respond" group on the "Meeting" tab.
Step 3: In the "Propose New Time" dialog box,
- Firstly, propose the new time for the meeting invitation by selecting the date and time in the "Meeting Start time" and "Meeting End time" boxes;
- Then click the "Propose Time" button at the bottom.
Step 4: Then you will get into the "New Time Proposed: Meeting" window, and you can view the proposed time and current time. Compose the meeting invitation, and click the "Send" button.
Up to now, you have responded to the meeting invitation, proposed a new meeting time, and sent it to the meeting organizer.
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