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Outlook: Respond meeting invitations with proposing new time

Some meeting invitations allow attendees to propose new meeting time if current meeting time conflicts with attendees’ work time or some reasons else. This article is going to talk about how to respond a meeting invitation with proposing new time in Microsoft Outlook.

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If you received a meeting invitation that allows you to propose new meeting time, you can respond it as following steps:

Step 1: Click the meeting invitation to preview it in the Reading Pane.

Step 2: At the top of Reading Pane, please click the Propose New Time > Tentative and Propose New Time or Decline and Propose New Time.


(1) If you are using Outlook 2007, click the Propose New Time at the top of Reading Pane.

(2) If you open the meeting invitation in Meeting window, you can find out the Propose New Time in the Respond group on the Meeting tab.

Step 3: In the Propose New Time dialog box,

  1. Firstly, propose the new time for the meeting invitation by selecting the date and time in the Meeting Start time and Meeting end time boxes;
  2. Then click the Propose Time button at the bottom.

Step 4: Then you will get into the New Time Proposed: Meeting window, and you can view the proposed time and current time. Compose the meeting invitation, and click the Send button.

Up to now, you have responded the meeting invitation, proposed a new meeting time, and send to the meeting organizer.


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