How to forward and delete email messages in Outlook?
Imagine you need to forward some email messages and then delete them frequently. Normally you can get it done in two steps: forward an email message, and then delete it. In this article, we will introduce an easy way to forward and delete an email message with only one step in Microsoft Outlook.
Part 1: Customize a quick step about forwarding and deleting
Part 2: Apply the customizing quick step to forward and delete email messages
Part 1: Customize a quick step about forwarding and deleting
Step 1: Shift to the "Mail" view by clicking "Mail" in the "Navigation Pane".
Step 2: Click "Create New" in the "Quick Steps" group on the "Home" tab.
Step 3: In the "Edit Quick Step" dialog box,
(1) In the "Name:" box, enter a new name for customizing quick step. In our case, we enter "Forward & Delete".
(2) Go to the "Actions" section, click the "Choose an Action" box, and select "Forward" from the drop-down list.
(3) Click the "Add Action" button.
(4) Click the newly added "Choose an Action" box, and select "Delete message" from the drop-down list.
Step 4: Click the "Finish" button to exit this dialog box.
Then you will see the customizing quick step "Forward & Delete" added in the "Quick Steps" group.
Notes:
1. Microsoft Outlook 2007 does not support the feature of "Quick Steps".
2. The customizing quick step is valid to forward and delete one email message at a time.
Part 2: Apply the customizing quick step to forward and delete email messages
Step 5: Open a mail folder in the "Navigation Pane", and click to select the email message that you want to forward and delete.
Step 6: Click "Forward & Delete" in the "Quick Steps" group on the "Home" tab.
Then you will get into the "Forward:" message window, and the original email message is deleted from the mail list immediately at the same time.
Step 7: Compose the forwarding message, and click the "Send" button.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint