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How to remove canceled meeting from calendar in Outlook?

Author: Kelly Last Modified: 2014-05-27

Normally you can remove all kinds of calendar items manually with selecting them and pressing the Delete key in Microsoft Outlook. For canceled meetings, there are some tricky ways to remove. In this article, we will introduce two ways to remove canceled meetings from your calendar in Microsoft Outlook.

Remove a canceled meeting when cancellation email arrives

Mass remove canceled meetings in Outlook

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arrow blue right bubbleRemove a canceled meeting when cancellation email arrives

Most of time, the meeting organizer will send a cancellation message to meeting attendees when they cancel the meeting. This way we are talking about is to remove a canceled meeting when you receive the cancellation message.

Step 1: Open the mail folder and find out the cancellation message in it.

Step 2: Click to preview the cancellation message in the Reading Pane.

Step 3: Click the Remove from Calendar above the message header in the Reading Pane. See screen shot:

Then the canceled meeting is removed from your calendar at once.


arrow blue right bubbleMass remove canceled meetings in Outlook

When meeting attendees receive the cancellation notes, the text of “Canceled” will be added before original subjects of canceled meetings automatically. Therefore, you can easily find out and mass remove canceled meetings quickly.

Step 1: Open the calendar with canceled meetings in the Calendar view.

Step 2: To find out canceled meetings easily, please enter the text of Canceled in the Search box.

Step 3: Select all canceled meetings, and then press the Delete key.

Notes:

(1) Holding the Shift key, you can select multiple adjacent calendar items with clicking the first one and the last one

(2) You can click the first meeting, and then press the Ctrl + Shift + End to select all canceled meetings in the search results.


arrow blue right bubbleAbout  the option of Automatically accept meeting requests and remove canceled meetings

In Microsoft Outlook, you may notice the option of Automatically accept meeting requests and remove canceled meetings in the Outlook Options dialog box. This option can enable outlook accept meeting requests, and add them into meeting attendees’ calendars automatically. However, it is not able to remove canceled meetings from meeting attendees' calendars at all.

You can find out the option of Automatically accept meeting requests and remove canceled meetings with clicking the File > Options > Calendar > Auto Accept/Decline in Outlook 2013, or clicking File > Options > Calendar > Resource Scheduling in Outlook 2010. See screen shot:

In Outlook 2007, you can find out the option of Automatically accept meeting requests and remove canceled meetings with clicking the Tools > Options > Calendar Options > Resource Scheduling. See screen shot:


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Comments (6)
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This comment was minimized by the moderator on the site
Thanks a lot
This comment was minimized by the moderator on the site
I don't understand why these options cannot be separate. I want to only remove canceled meetings automatically, but I don't want to automatically accept meeting requests. Why is this on the same check mark? I also cannot choose to "automatically decline meeting requests that conflict with an existing appointment or meeting" or "automatically decline recurring meeting requests" unless I check the box for "automatically accept meeting requests and remove canceled meetings". This should be something I can choose which features I want and which ones I don't. Oh well...
This comment was minimized by the moderator on the site
+1, I agree
This comment was minimized by the moderator on the site
This did not work.
This comment was minimized by the moderator on the site
Instructions for using filter to remove cancelled appointments does not work. The result is that NOTHING is shown in my calendar. Typical Microsquish crap; I assume this is some sort of 'feature'.
This comment was minimized by the moderator on the site
Me too.. have another configuration?
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