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How to highlight emails from specific sender in Outlook?

Supposing there is an important contact staying in your Outlook contact folder, and you want to easily find out all emails sent by this contact in the email folder at a glance, what can you do? Actually, highlighting all emails which sent from this specific sender is the best way to find out at a glance. With this tutorial, you can learn how to highlight emails from specific sender in Outlook.

Highlight emails from specific sender in Outlook

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arrow blue right bubble Highlight emails from specific sender in Outlook

1. Get into the email folder which you want to highlight emails from a specific sender.

2. Please click View > View Settings.

Note: In Outlook 2007 or earlier versions, please click View > Current View > Customize Current View.

3. In the Advanced View Setting dialog box, please click Conditional Formatting.

Note: In Outlook 2007 or earlier versions, please click Automatic Formatting button in the Custom View dialog box.

4. In the Conditional Formatting dialog box, please click the Add button, and then name the new conditional formatting rule in the Name box. See screenshot:

5. Still in the Conditional Formatting dialog box, please click the Font button to open the Font dialog box, and then specify the formatting you will set for the conditional formatting rule. See screenshot:

6. Still in the Conditional Formatting dialog box, please click the Condition button; in the opening Filter dialog box, please type the specified sender's email address into the From box. See screenshot:

7. Then click OK buttons to save the new conditional formatting rule.

Now you can see all emails from the specified sender are highlighted with your specific formatting. And when you receive messages from this specified address next time, the emails are highlighted automatically.


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  • To post as a guest, your comment is unpublished.
    Kayla · 1 years ago
    I did this and it stayed but doesn't show up in the inbox
  • To post as a guest, your comment is unpublished.
    Daria · 1 years ago
    The same question. What about background? Like in IBM Lotus
  • To post as a guest, your comment is unpublished.
    John · 2 years ago
    what about the background of the email. How to highlight it? The siluvia email has color green. I want also the background color of the email siluvia into green.