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How to cancel or turn off auto archive in Outlook?

Author: Siluvia Last Modified: 2024-05-24

After enabling the auto archive function in Outlook, an auto archive dialog box will periodically remind you to archive items. If you decide not to continue archiving Outlook items, this tutorial will guide you on how to disable the auto archive function manually.

Cancel or turn off auto archive in Outlook 2010 and later versions

If you are using Outlook 2010 or later versions, please do as follows to disable auto archive.

  1. Click File > Options.
  2. In the Outlook Options dialog box, select Advanced in the left navigation pane, and then click the AutoArchive Settings button. See screenshot:
  3. In the AutoArchive dialog box, uncheck the Run AutoArchive every X days box, and then click OK.
  4. When it returns to the Outlook Options dialog box, click OK to save the settings.

Now the Auto archive function is turned off.

Note on Continued Archiving After Disabling Auto Archive:
If you find that Outlook continues to archive emails even after disabling the auto-archive function, consider the following possibilities and solutions:
  • Folder-Specific Settings: Outlook allows archiving settings to be applied not just globally but also on individual folders. Ensure that each folder's settings are adjusted by right-clicking the folder, selecting 'Properties', then 'AutoArchive', and confirming that 'Do not archive items in this folder' is selected.
  • Group Policy Enforcement: For users with organization-managed accounts, archiving might still be active due to group policy settings enforced by IT departments. Check with your IT team to clarify any mandatory archiving policies.
  • Outlook Profile Issues: A corrupted Outlook profile can occasionally cause issues with settings not being saved or applied correctly. You can attempt to repair your Outlook profile through the Control Panel by navigating to "Mail", then "Show Profiles", choosing your profile, and clicking "Repair".
  • Profile Recreation: If problems persist, consider creating a new Outlook profile to reset your settings completely.

Implementing these checks should help resolve any unexpected ongoing archiving in Outlook.

Cancel or turn off auto archive in Outlook 2007

In Outlook 2007, you can turn off the auto archive function as follows.

  1. Click Tools > Options. See screenshot:
  2. Click the AutoArchive button under Other tab in the Options dialog box.
  3. In the AutoArchive dialog box, uncheck the Run AutoArchive every X days box, and then click OK button to close this dialog box.
  4. When it returns to the Options dialog box, click OK button to save the settings. From now on, the Auto Archive function is disabled in your Outlook.

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Comments (2)
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This comment was minimized by the moderator on the site
I'm having the same problem, how do I fixx this
This comment was minimized by the moderator on the site
I have shut off auto archive, but outlook continues to archive messages; help
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