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How to ask for accessing other’s calendar permission in Outlook?

As an exchange user in Microsoft Outlook, you are free to share your calendar with others. On the contrary, you can ask for accessing permission of other exchange users’ calendars. Here I will guide you step by step to ask for accessing permission of other exchange users’ calendars in Microsoft Outlook.


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To ask for accessing permission of other exchange user’s calendar in Microsoft Outlook, you need to send an email about sharing calendar request.

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Step 1: Shift to the Calendar view with clicking the Calendar on the Navigation Pane.

Step 2: Right click the calendar that belongs to your exchange account, and then select the Share > Share Calendar from the right-clicking menu. See screen shot:

Note: In Outlook 2007, please right click the calendar of exchange account, and select the Share “Calendar” from the right-clicking menu.

Step 3: Then you will get into the Sharing request: Calendar – Share window:

  1. In the To field, enter email address of the exchange user whose calendar you are about to ask for permission to access;
  2. Check the option of Request permission to view recipient’s Calendar.
  3. It’s optional to check the option of Allow recipient to view your calendar.

Step 4: Compose this sharing request email, and then click the Send button.

Note: If the recipient allow you to access his/her calendar, you will receive an email with the accessing permission. Open or preview this email, and you can access the recipient’s calendar with clicking the Open this Calendar at the top of this email. See screen shot:


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Comments (12)
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This comment was minimized by the moderator on the site
I switched computers, I was had access to the shared calendar, but now when the other user tries to share they get an error stating: "Policy does not allow granting permissions at this level to one or more of the recipients. Please select another permission level and send the sharing invite again." The permission level was Reviewer. It is the same as I had previously. Any thoughts? It has happened to everyone that receives a new computer and tries to set up this shared calendar. Someone had stated one of the parties has to delete the cache?
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Please update slides to newest version of Outlook
This comment was minimized by the moderator on the site
why can I only see busy
This comment was minimized by the moderator on the site
When you do the initial share option you need to change the drop down box next to Details from Availability Only to Full Details.
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drop down box does not work! Only able to access availability only.
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Thank you!! Helped me so much.. love the step by step process.
This comment was minimized by the moderator on the site
Thank you so much. You help me to keep my job now that i have to manage a managers calendar.
This comment was minimized by the moderator on the site
Very helpful - it helped me do at the first attempt. Thank you very much.
This comment was minimized by the moderator on the site
I don't think this is the proper use of the phrase "on the contrary".
This comment was minimized by the moderator on the site
On the contrary, My Outlook view in the "Share Calendar" window does not have a checkbox allowing me to "request permission to view recipient's Calendar"

Could it be that my network has restricted this option or this does not apply to Outlook 365 ProPlus?
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Can I set up meetings on behalf of someone else if they share their calender with me or is it just access to view their calender? Ady
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Great Tutorial, very helpful. Thank you very much.
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