Skip to main content

How to restore archived information in Outlook?

Author: Siluvia Last Modified: 2014-07-14

The archived Outlook items were moved from Outlook folder to the archive folder automatically when you set the archive function. Actually, you can restore archived items information back to the original folder or a new folder again. With this article, you will learn how to restore archived information in Outlook in details.

Restore archived information in Outlook

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubbleRestore archived information in Outlook

For restore archived information, please do as follows.

1. Please click File > Open > Import in Outlook 2010;

In Outlook 2013, please click FILE > Open & Export > Inport/Export.

If you are using Outlook 2007, please click File > Import and Export.

2. In the Import and Export Wizard, please select Import from another program or file, and then click the Next button.

3. In the Import a File dialog box, please select Outlook Data File (.pst) in the Select file type to import from box, and then click the Next button.

Note: In Outlook 2007, please select Personal Folder File (.pst) in the Select file type to import from box, then click the Next button.

4. In the popping up Import Outlook Data File dialog box, please click the Browse button. See screenshot:

5. Then an Open Outlook Data Files dialog box pop up. By default, the Outlook Files folder is opened automatically, select an archive file you need to restore its information, and then click the Open button. See screenshot:

Note: If the Outlook Files folder is not opened automatically, please find and open it manually.

6. When it returns to the Import Outlook Data File dialog box, please select an option you need under Options, and then click the Next button.


If the Archive folder is showing in the Navigation Pane, after clicking Next button, there will be a prompt box popping up, please click the OK button.

Then cancel the Importing, close the archive folder in the Navigation Pane. See screenshot:

And then begin importing from the very beginning step above.

7. In the next Import Outlook Data File dialog box, you need to:

1). Select the folder which you want to restore from the archive folder in the Select the folder to import from box;

2). If you want to Import items into the current folder, please check the Import items into the current folder option;

And if you want to Import items into the same folder in an account, please check the Import items into the same folder in option, and then select the email account from the drop-down list.

3). Then click the Finish button.

Note: The Include subfolders is optional for your own needs.

After clicking the Finish button, all items which existing in the selected folder are restored to the Outlook folder you have configured above automatically.


1. If there are multiple accounts existing in your Outlook, and all accounts are archiving, you cannot distinguish which archive folder belongs to the exact account.

2. The finally restored folder depends on the settings in step 7.

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
Hi All,

I am facing the issue of 4 month archive data not showing in the archive folder. So Please suggest.

Thanks & Regards
Ankit Srivastava
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations