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How to search entire specific phrase in Outlook?

For example you remember a phrase and you want to find out the email message which contains this specific phrase. As usual you type the entire phrase in the Search box, but the search result displays all emails which meet the properties that contain just one word or more in the phrase. So you have to spend time to pick the email up among those unwanted emails. In this case, you can apply exact search to filter the emails which you need. In this article, we will show you a trick for searching messages which contain the entire specific phrase in Outlook. After using this method, you will get your ideal message immediately while searching.

Search entire specific phrase in Outlook

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arrow blue right bubbleSearch entire specific phrase in Outlook

1. Get into the email folder which you want to search emails in.

2. Then type the entire phrase with quotes in the Search box.

For example, type “new method for archive” in the Search box.

Then all emails in this email folder which contain the entire specific phrase will be listed out.

If you want to search for all email folders, please click All Mail Items under Search tab.


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  • To post as a guest, your comment is unpublished.
    Wally · 7 months ago
    No variation of suggestions above works in 365
  • To post as a guest, your comment is unpublished.
    Raul · 1 years ago
    You can also escape the space char. To search the sentence "this is a new day" you have to type [this\ is\ a\ new\ day], i.e. changing the spaces by \ (a bar and a space). This worked for me in outlook 2010.
    • To post as a guest, your comment is unpublished.
      Harold · 3 months ago
      Huh? Try explaining clearly and concisely. This isn't clear.
  • To post as a guest, your comment is unpublished.
    Freddie · 1 years ago
    Does not work
  • To post as a guest, your comment is unpublished.
    Amanda · 1 years ago
    It seems to be fixed in the most recent update of 2013. Quotes worked for me today!
  • To post as a guest, your comment is unpublished.
    Andy · 2 years ago
    the quotes do not work