Skip to main content

How to define or change the print styles in Outlook?

Author: Kelly Last Modified: 2024-08-27

Normally there are some print styles in Microsoft Outlook with preset pager size, margins, orientation, etc. however, sometimes the preset styles may be not fit for your printings. This article will walk you through defining or changing the print styles for your needs in Microsoft Outlook.

Define or change the print styles in Outlook


Define or change the print styles in Outlook

To define or change the print styles in Microsoft Outlook, please do as following:

1. Click the File > Print > Print Options in Outlook 2010 and 2013. See screen shot:
Note: If you are using Microsoft Outlook 2007, please click the File > Page Setup > Define Print Styles, and then skip to the Step 3.
doc-define-print-style-1

2. In the popping up Print dialog box, please click the Define Styles button. See screen shot:
doc-define-print-style-2

3. In the define Print Styles dialog box, please click to highlight a print style in the Print styles box, and click the Edit button. See screen shot:
doc-define-print-style-3

4. Now you get into the Page Setup dialog box, and you can define your print style here. There are three tabs in the Page Setup dialog box, and:
(1) Go to the Format tab, and you can define the font and font size of column headings and rows (or titles), and shadings for your print style.
(2) Go to the Paper tab, and you can define the paper type, paper dimensions, page size, margins, orientations, etc. for your print style.
(3) Go to the Header/Footer tab, and you can define the header and footer, and their font and font size as well.
doc-define-print-style-4

5. Exit all dialog boxes with clicking the OK button in the Page Setup dialog box, the Close button in the Define Print Styles dialog box, and Cancel button in the Print dialog box.

Easily print an email without message header and username, but including background image in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook.


doc advacned print 1


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

πŸ€– Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

πŸ“§ Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

πŸ“¨ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

πŸ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

πŸ‘ One-click Wonders: Reply All with Attachments  /   Anti-Phishing Emails  /  πŸ•˜Show Sender's Time Zone ...

πŸ‘©πŸΌβ€πŸ€β€πŸ‘©πŸ» Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Instantly unlock Kutools for Outlook with a single click. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2