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How to define or change the print styles in Outlook?

Normally there are some print styles in Microsoft Outlook with preset pager size, margins, orientation, etc. however, sometimes the preset styles may be not fit for your printings. This article will walk you through defining or changing the print styles for your needs in Microsoft Outlook.

Define or change the print styles in Outlook

Easily print an email without message header and username, but including background image in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. Click for 60-day free trial without limitation!
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Define or change the print styles in Outlook

To define or change the print styles in Microsoft Outlook, please do as following:

1. Click the File > Print > Print Options in Outlook 2010 and 2013. See screen shot:
Note: If you are using Microsoft Outlook 2007, please click the File > Page Setup > Define Print Styles, and then skip to the Step 3.

2. In the popping up Print dialog box, please click the Define Styles button. See screen shot:

3. In the define Print Styles dialog box, please click to highlight a print style in the Print styles box, and click the Edit button. See screen shot:

4. Now you get into the Page Setup dialog box, and you can define your print style here. There are three tabs in the Page Setup dialog box, and:
(1) Go to the Format tab, and you can define the font and font size of column headings and rows (or titles), and shadings for your print style.
(2) Go to the Paper tab, and you can define the paper type, paper dimensions, page size, margins, orientations, etc. for your print style.
(3) Go to the Header/Footer tab, and you can define the header and footer, and their font and font size as well.

5. Exit all dialog boxes with clicking the OK button in the Page Setup dialog box, the Close button in the Define Print Styles dialog box, and Cancel button in the Print dialog box.


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  • To post as a guest, your comment is unpublished.
    Amy D · 2 months ago
    Can I set the default to print double sided in outlook only?
    • To post as a guest, your comment is unpublished.
      kellytte · 9 days ago
      Hi Amy D,
      It needs to enable the Print Double Sides option by configure the Printer Properties. And the Printer Properties vary significant or slightly based on printers.
  • To post as a guest, your comment is unpublished.
    Juanita · 2 years ago
    I was able to add a new one under print styles/define print styles. Now I cannot even if I delete some. We print emails with job information at the bottom. how do I fix that.
    • To post as a guest, your comment is unpublished.
      Common Sense · 2 years ago
      Copy the text you need to print. Paste it in a Word document. Done. If you have outlook installed that mean you probably have Word. Stop printing from Outlook. It's that simple.
  • To post as a guest, your comment is unpublished.
    Chanda · 3 years ago
    Thanks soo much, this is exactly what I was looking for.