Skip to main content

How to delete all messages or calendar entries older than x months in Outlook?

Author: Kelly Last Modified: 2020-05-21

Sometimes, old email messages or calendar entries congest in Mail/Calendar folders, making your Microsoft Outlook working heavily and slowly. In this article, I will show you some tricks about how to delete all messages or calendar entries older than specified period in Microsoft Outlook.

Delete all messages or calendar entries older than x months with AutoArchive

AutoArchive feature can help users to automatically move or permanently delete all messages or calendar entries older than specified days/weeks/months easily in Microsoft Outlook. And you can do as following:

1. Select the folder that you will remove items older than specified days/weeks/months, right click and select the Properties from the drop down list.

2. In the coming Properties dialog box, go to the AutoArchive tab, and there are two situations:

A: If the option of Archive this folder using these settings is checked
This means you archive this folder with custom settings. Find out the Clean out items older than, then specify the older than period, such as 6 months, next check the option of Permanently delete old items.

B: If the option of Archive items in this folder using the default settings is checked
Click the Default Archive Settings button; then in the AutoArchive dialog box, specify the older than period behind the Clean out items older than, and check the option of Permanently delete old items.

3. Click the OK button(s) to close dialog box(es).

After configuring, it will automatically delete messages or calendar entries older than the specified period in Outlook.

Quickly search and delete duplicate emails in Outlook

>With Kutools for Outlook’s Duplicate Emails feature, you can quickly find and delete them from multiple mail folders, or find and delete all duplicates from the selected ones with two clicks in Outlook.

ad delete duplicate emails kto

Delete all messages older than x months with Search Folder

To delete all messages older than the specified days/weeks/months in Outlook, you can also apply the New Search Folder feature to find out all old messages, and then delete them easily.

1. Select the mail folder where you will remove messages older than specified period.

2. Click the New Search Folder button on the Folder tab. (Note: In Outlook 2007, you can click the File > New > Search Folder.)

3. In the New Search Folder dialog box, click to select the Old mail in the Organizing Mail section, and then click the Choose button.

4. In the coming Old Mail dialog box, specify the older than period in the two boxes, and then click the two OK buttons to close two dialog boxes.

5. Find out and select the new search folder in the Navigation Pane, select all messages in this search folder with pressing the Ctrl + A keys at the same time, and then delete all of them with pressing the Delete key.

Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2



Comments (2)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
for some reason not all the mail messages show up in the search-folder message. I think part of it is that if it's on an Exchange server, not all messages are downloaded all the time. Perhaps you could fix this with an offline cache too, but I'm not going to try.
This comment was minimized by the moderator on the site
Will this work if I don't remember my Apple ID password and user name for apple
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations