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Split distribution list or contact group into groups in Outlook

Author: Siluvia Last Modified: 2024-07-05

Managing a large contact group in Outlook can be a daunting task, causing more hassle than it's worth. But what if I told you there's a simple way to make it more manageable? By splitting a large contact group into multiple smaller ones, you can streamline your email communication and stay organized. In this tutorial, we’ll show you how to effortlessly split a distribution list or contact group in Outlook, making your contact management a breeze. Read on to discover how.

Split contact group (distribution list) to multiple contact groups in Outlook

Split contact group (distribution list) to multiple contact groups with Kutools for Outlook

Split contact group (distribution list) to multiple separate contacts with Kutools for Outlook


arrow blue right bubble Split distribution list or contact group in Outlook

For splitting distribution list or contact group to multiple small contact groups in Outlook, you can do as follows.

1. Get into the contact folder containing the specified contact group, and double click to open it.

2. In the contact group window, please click Contact Group > Forward Group > In Internet Format (Card). See screenshot:

3. Then the contact group will be attached as a txt file in a new created Message window. Double click to open it. See screenshot:

4. In the opened Notepad window, click View > Status Bar to enable the Status Bar at the bottom of the window.

Note:
(1) Before enabling the Status Bar, you need to disable the Word Warp by Forward > Word Warp.
(2) The Status Bar helps you easily see the number of selected contacts when put the cursor behind the contact’s email address.

5. In the Notepad window, select the contacts you want to separate from this group, and press Ctrl + C keys to copy them.

6. Go back to Outlook People view, and click Home > New Contact Group to create a new contact group.

7. In the new contact group window, click Contact Group > Add Members > From Outlook Contacts. See screenshot:

8. In the Select Members dialog box, paste the contacts to the Members field, and then click the OK button. See screenshot:

10. Now it returns to the Contact Group window, please name the new contact group in the Name box, and then click the Save & Close button. See screenshot:

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arrow blue right bubble Split contact group (distribution list) to multiple contact groups with Kutools for Outlook

If you have Kutools for Outlook installed, you can quickly split a contact group into two with its Stripping (Contact Group) feature in Outlook.

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1. Open the contact folder containing the specified contact group you will split, select this contact group, and click Kutools Plus > Contact Group > Split to Multiple Contact Group. See screenshot:
doc split contact group 001

2. In the opening Contact Group dialog box, please:

  1. Check the members you will split to another contact group;

  2. Click the Ok button;

  3. In the opening New Contact Group dialog box, type a name for the new contact group and click the OK button.

    doc split contact group 002

So far the specified contact group has been split to two contact groups already.


arrow blue right bubble Split contact group (distribution list) to multiple separate contacts with Kutools for Outlook

Sometimes, you may just to split a contact group and save each member as a separate contact in Outlook. In this situation, you can try Kutools for Outlook’s Break Up (Contact Group) feature.

Good news!Kutools for Outlook has released a free version whose 70+ features are available for a lifetime. Read More...

1. Open the contact folder containing the specified contact group you will split, select this contact group, and click Kutools Plus > Contact Group > Break Contact Group. See screenshot:
doc split contact group 003

2. In the opening Contact Group dialog box, please check the memebers you will break out, click the Ok button, and then click the Yes button in the popping up confirmation dialog box. See screenshot:
doc split contact group 004

Up to now, the specified contact group has been split to multiple separate contacts.


Demo: split distribution list or contact group in Outlook

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Comments (2)
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This comment was minimized by the moderator on the site
Thanks, very clear and helpful :-)
This comment was minimized by the moderator on the site
This was very helpful. Thank you!
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