Split distribution list or contact group into groups in Outlook

Managing a large contact group in Outlook can be a daunting task, causing more hassle than it's worth. But what if I told you there's a simple way to make it more manageable? By splitting a large contact group into multiple smaller ones, you can streamline your email communication and stay organized. In this tutorial, we’ll show you how to effortlessly split a distribution list or contact group in Outlook, making your contact management a breeze. Read on to discover how.

Split contact group (distribution list) to multiple contact groups in Outlook

Split contact group (distribution list) to multiple contact groups with Kutools for Outlook

Split contact group (distribution list) to multiple separate contacts with Kutools for Outlook

Split distribution list or contact group in Outlook

For splitting a distribution list or contact group into multiple small contact groups in Outlook, you can do as follows.

1. Get into the contact folder containing the specified contact group, and double-click to open it.

2. In the contact group window, click "Contact Group" > "Forward Group" > "In Internet Format (Card)". See screenshot:

3. Then the contact group will be attached as a txt file in a newly created Message window. Double-click to open it. See screenshot:

4. In the opened Notepad window, click "View" > "Status Bar" to enable the Status Bar at the bottom of the window.

Note:
(1) Before enabling the Status Bar, you need to disable Word Wrap by clicking "Format" > "Word Wrap".
(2) The Status Bar helps you easily see the number of selected contacts when putting the cursor behind the contact’s email address.

5. In the Notepad window, select the contacts you want to separate from this group, and press "Ctrl" + "C" keys to copy them.

6. Go back to Outlook "People" view, and click "Home" > "New Contact Group" to create a new contact group.

7. In the new contact group window, click "Contact Group" > "Add Members" > "From Outlook Contacts". See screenshot:

8. In the "Select Members" dialog box, paste the contacts into the "Members" field, and then click the "OK" button. See screenshot:

9. Now it returns to the Contact Group window, name the new contact group in the "Name" box, and then click the "Save & Close" button. See screenshot:

Split contact group (distribution list) to multiple contact groups with Kutools for Outlook

If you have Kutools for Outlook installed, you can quickly split a contact group into two with its "Stripping" (Contact Group) feature in Outlook.

1. Open the contact folder containing the specified contact group you will split, select this contact group, and click "Kutools Plus" > "Contact Group" > "Split to Multiple Contact Group". See screenshot:

2. In the opening Contact Group dialog box, please:

1. Check the members you will split to another contact group;
2. Click the "OK" button;
3. In the opening New Contact Group dialog box, type a name for the new contact group and click the "OK" button.
   

So far the specified contact group has been split into two contact groups already.

Split contact group (distribution list) to multiple separate contacts with Kutools for Outlook

Sometimes, you may just want to split a contact group and save each member as a separate contact in Outlook. In this situation, you can try Kutools for Outlook’s "Break Up" (Contact Group) feature.

1. Open the contact folder containing the specified contact group you will split, select this contact group, and click "Kutools Plus" > "Contact Group" > "Break Contact Group". See screenshot:

2. In the opening Contact Group dialog box, please check the members you will break out, click the "OK" button, and then click the "Yes" button in the popping-up confirmation dialog box. See screenshot:

Up to now, the specified contact group has been split into multiple separate contacts.

Demo: split distribution list or contact group in Outlook

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