How to search contacts by phone number in Outlook?
Sometimes, you may remember a contact’ phone number, but forget this contact’s other information, such as name, company, email address, etc. In this condition, how to find out the contact exactly? Here I will show you a couple of ways about searching contacts by phone number in Outlook.
If you remember the whole or beginning numbers of phone number
If you can only remember part of phone number (not beginning numbers)
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
If you remember the whole or beginning numbers of phone number
Either you remember the whole phone number or beginning numbers of the phone number, you can type the phone number into the Search Box directly. Then you will find out the contacts with this phone in the searching results. See screen shot:
Note: If you can’t remember which folder the contact with this phone number is saved in, you can search all Contact Items with clicking the All Contact Items button on the Search tab.
If you can only remember part of phone number (not beginning numbers)
In some cases, you may only remember part of phone number, which are not beginning numbers. In this condition, you have to search contacts with the Advanced Find command in Outlook.
Step 1: Shift to the People (Contacts) view, and open the contact folder that the contact you find may be saved in.
Step 2: Activate the Search Tools with put cursor into the Search Box above contact list, and click the Search Tools > Advanced Find on the Search Tab in Outlook 2010 and 2013. See screen shot:
Notes:
(1) If you are using Outlook 2007, you need to click the Tools > Instant Search > Advanced Find.
(2) No matter you are using Outlook 2010, 2013, or 2007, you can open the Advanced Find dialog box with pressing the Ctrl + Shift + F keys at the same time.
Step 3: In the coming Advanced Find dialog box, click the Advanced tab, and:
(1) Click the Field > Phone number Fields > Business Phone (or other phone fields you think possibly);
(2) Click the Conditior (or Condition) box, and select the contains from the drop down list;
(3) In the Value box, enter the part of phone number you remember;
(4) Click the Add to List button;
(5) Click the Find Now button.
Note: You can change the searching scope with clicking the Browse button, and then specify the searching folders in the Select Folders dialog box. See screen shot below:
By the way, you can only select contact folders from within a single Outlook data file.
Then you will view the contacts whose business phone numbers contain the numbers you typed in the searching results at the bottom of Advanced Find dialog box.
Step 4: Close the Advanced Find dialog box.
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!
🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!
