How to search contacts by phone number in Outlook?
Sometimes, you may remember a contact’ phone number, but forget this contact’s other information, such as name, company, email address, etc. In this condition, how to find out the contact exactly? Here I will show you a couple of ways about searching contacts by phone number in Outlook.
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
- Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
- More than 100 advanced features will solve most of your problems in Outlook 2021 - 2010 or Office 365. Full features 60-day free trial.
Either you remember the whole phone number or beginning numbers of the phone number, you can type the phone number into the Search Box directly. Then you will find out the contacts with this phone in the searching results. See screen shot:
Note: If you can’t remember which folder the contact with this phone number is saved in, you can search all Contact Items with clicking the All Contact Items button on the Search tab.
In some cases, you may only remember part of phone number, which are not beginning numbers. In this condition, you have to search contacts with the Advanced Find command in Outlook.
Step 1: Shift to the People (Contacts) view, and open the contact folder that the contact you find may be saved in.
Step 2: Activate the Search Tools with put cursor into the Search Box above contact list, and click the Search Tools > Advanced Find on the Search Tab in Outlook 2010 and 2013. See screen shot:
(1) If you are using Outlook 2007, you need to click the Tools > Instant Search > Advanced Find.
(2) No matter you are using Outlook 2010, 2013, or 2007, you can open the Advanced Find dialog box with pressing the Ctrl + Shift + F keys at the same time.
Step 3: In the coming Advanced Find dialog box, click the Advanced tab, and:
(1) Click the Field > Phone number Fields > Business Phone (or other phone fields you think possibly);
(2) Click the Conditior (or Condition) box, and select the contains from the drop down list;
(3) In the Value box, enter the part of phone number you remember;
(4) Click the Add to List button;
(5) Click the Find Now button.
Note: You can change the searching scope with clicking the Browse button, and then specify the searching folders in the Select Folders dialog box. See screen shot below:
By the way, you can only select contact folders from within a single Outlook data file.
Then you will view the contacts whose business phone numbers contain the numbers you typed in the searching results at the bottom of Advanced Find dialog box.
Step 4: Close the Advanced Find dialog box.
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
Over 100 Features Await Your Exploration! Click Here to Discover More.