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How to make all folders look the same in Outlook?

After changing the view in a folder in Outlook, it looks differently with the other folders. If you want to make all folders look the same, you need to apply the current changed view to other folders. This tutorial will show you how to make all folders look the same in Outlook with details.

Make all folders look the same in Outlook 2010 and 2013

Make all folders look the same in Outlook 2007

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arrow blue right bubbleMake all folders look the same in Outlook 2010 and 2013

If that’s the email folder view you have changed, please stay in this email folder and do as follows.

1. Click View > View Settings > Apply Current View to Other Mail Folders.

2. In the Apply View dialog box, please check the folders which you want the view be applied to in the Apply View to These Folders box, and then click the OK button. See screenshot:

Note: check the Apply view to subfolders box if there are subfolders you want to make them look the same under the selected folders.

Then all folders you have selected are look with the same view.

Note: For the calendar folder, contacts folder or others, the operations are the same to make all folders look the same.


arrow blue right bubbleMake all folders look the same in Outlook 2007

In Outlook 2007, you should create a custom view you want firstly, and then apply this view to other folders one by one.

1. Stay in the email or other view you have changed, then click View > Current View > Define View. See screenshot:

2. In the Custom View Organizer dialog box, click the Current view settings, and then click the Copy button.

3. In the Copy View dialog box, name your new view in the Name of new view box, check the All Mail and Post folders option and then click the OK button. See screenshot:

4. Click the OK button in the following Customize View dialog box.

5. Then select one folder which you want to apply this new view and then go on clicking View > Current View > Define View to get into the Custom View Organizer dialog box, please select the view you have created and then click the Apply View button.

6. And this custom view will be applied to your selected folder at once, you can repeat the above step 5 to apply the new view to other folders as you want.


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  • To post as a guest, your comment is unpublished.
    GHG · 3 days ago
    it's view>change view --- not view>View Settings.
  • To post as a guest, your comment is unpublished.
    Bemused · 1 years ago
    How ridiculous! Thank you :)
  • To post as a guest, your comment is unpublished.
    Derf · 1 years ago
    Thank you very much
  • To post as a guest, your comment is unpublished.
    Laura · 2 years ago
    OMG THANK YOU!
  • To post as a guest, your comment is unpublished.
    Ferd · 2 years ago
    So why don't the sent items folders show up in the list of folders we can copy the view to? And, if i select the sent items folder, the Apply current view to folders option is grayed out.