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How to save/export emails as HTML file in Outlook?

Author: Kelly Last Modified: 2024-07-19

We can easily save an email as a MSG file with dragging it from Outlook to destination folder. But how to save or export an email as an HTML file in Outlook? You can get it done easily with below method:

Save/export an email as HTML file in Outlook

You can easily save an email as an HTML file in Outlook with below steps:

1. Shift to the Mail view, open the mail folder containing the specified email you will save as HTML file, and then click to highlight the email in the mail list. See screenshot:

export emails as html using save as feature 1


2. Click File > Save As.

3. In the opening Save As dialog box, please: (1) Specify the destination folder where you will save the new HTML file in; (2) The new HTML file will be named with email subject automatically. Rename it in the File name box as you need; (3) Select HTML from the Save as type drop down list. See screenshot:

export emails as html using save as feature 2


4. Click the Save button.

And now the selected email has been saved/exported as an HTML file already.

Save/export multiple emails as HTML files in Outlook

If you have Kutools for Outlook installed, you can apply it Save as File feature to batch save multiple selected emails as individual HTML files in Outlook easily. Please do as follows:

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1. Select multiple emails you will save as HTML files, and click Kutools > Bulk Processing > Save Selected Emails as Files in Various Formats like PDF.

2. In the Save messages as other files dialog box, please (1) click the Browse button

export emails as html using kutools feature 1
 to specify the destination folder you will save the HTML files, (2) only check the HTML format option in the Select Save file format section, and then (3) click the OK button.
export emails as html using kutools feature 2


Now you will see each selected email is exported as individual HTML file and saved in the specified destination folder. See screenshot:

export emails as html using kutools feature 3


Demo: Save/export an email as HTML file in Outlook

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iam going to save external sender mail in outlook but when i will going to open it shown in coding formate like many symbols extra what is the reason and what is solution for that
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