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How to save multiple email message as text files in Outlook?

Author: Kelly Last Modified: 2017-12-29

Do you know how to save an email as text file in Outlook? How about saving and exporting multiple emails as a single text file? And what if saving and exporting multiple emails as separate text files in bulk? Try below methods:

One click to save/export multiple emails to text/PDF/HTML/CSV files in bulk in Outlook

Normally we can export/save an email message as a text file with the Save As feature in Outlook. But, for batch saving/exporting multiple emails to individual text files, you have to manually handle each message one by one. Time-consuming! Tedious! Now, Kutools for Outlook's Save as File feature can help you quickly save multiple email messages to individual text files, PDF files, HTML files, etc. with only one click!


save messages as txt pdf html

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arrow blue right bubbleSave one email message to one text file in Outlook

This first section is talking about how to save or export one email message to a text file in Outlook.

1. Select the email message you will save to text file in the mail list, and then click File > Save As.

2. In the opening Save As dialog box, please (see screenshot below):
(1) Specify the destination folder you will save the text file in;
(2) Type a name for the text file in the File name box;
(3) Select the Text Only (*.txt) from the Save as type drop down list.

3. Click the Save button.


arrow blue right bubbleSave multiple email messages to one text file in Outlook

This section is talking about saving or exporting multiple email messages to one text file in Outlook.

1. In the mail list, please select multiple email messages you will save to text file.
Note: Holding the Ctrl key, you can select multiple nonadjacent emails by clicking one by one; holding the Shift one, you can select multiple adjacent emails by clicking the first email and the last one.
doc save multiple emails to one txt file 1

2. Click File > Save As.

3. In the opening Save As dialog box, please specify the destination dialog you will save the text file in, and type a name for the text file in the File name box. See screenshot:
doc save multiple emails to one txt file 2
Note: For saving multiple emails in Outlook, there is only one Text Only (*.txt) option in the Save as type drop down list.

4. Click the Save button.

Now all selected emails are saved and exported as one text file.


arrow blue right bubbleBatch save each email as an individual text file in Outlook

Sometimes you may want to save multiple emails to text files, and save each email as a separate text file in Outlook. In this condition, you can try Kutools for Outlook’s Save as File feature to easily save multiple selected emails as separate text files in bulk.

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1. Select multiple emails you will save as separate text files in the mail list, and click Kutools > Save as File.
Note: Holding the Ctrl key, you can select multiple nonadjacent emails by clicking one by one; holding the Shift one, you can select multiple adjacent emails by clicking the first email and the last one.

2. In the Save messages as other files dialog box, please click the Browse button to specify the destination folder you will save text files into, only check the Txt format option, and click the OK button. See screenshot:

Now each selected email is saved and exported as an individual text file in the destination folder. See screenshot:


Demo: Save multiple email messages to multiple separate text files in Outlook

 

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