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How to change default email template in Outlook?

Author: Kelly Last Modified: 2020-07-03

It’s easy to create and apply email templates in Outlook. However, it seems impossible to set your custom email template as default one. But, in this article I will introduce a trick in a roundabout way to change the default email template in Outlook.

Change default email template in Outlook


Change default email template in Outlook

Please follow below roundabout method to change the default email template in Outlook.

1. In the Mail view, click Home > New Email to create a new email. Compose the new email, and then click File > Save As.

2. In the opening Save As dialog box, please do as follows: (1) Open the stationery folder with pasting the address of %appdata%\microsoft\stationery into to the Address box and pressing the Enter key; (2) Type a name for the new stationery in the File name box; (3) Select HTML from the Save as type drop down list; (4) Click the Save button.

So far, you have created a custom stationery in Outlook. Please close the new email.

3. Click File > Options to open the Outlook Options dialog box.

4. In the Outlook Options dialog box, click Mail in the left bar, and then click the Stationery and Fonts button under the Compose messages section. See screenshot:

5. Now the Signatures and Stationery dialog box comes out, please click the Theme button. See screenshot:

6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the Choose a Theme list box, and click the OK buttons successively to close all dialog boxes.

From now on, when you click Home > New Email to create a new email in Outlook, the specified stationery will be applied to the new email automatically.

One click to change default zoom levels of Message reading, composing, and replying windows in Outlook

With the Enable auto zoom (percent) in read, compose and reply window option of Kutools for Outlook, you can quickly change the default zoom lever of all message reading windows, composing message windows, and replying/forwarding message windows by one click!


auto zoom

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Comments (24)
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This comment was minimized by the moderator on the site
This doesn't save or change the styles with the stationery so doesn't work for me. I altered the hyperlink style to have no underline and it reverts to default style when using this stationery.
This comment was minimized by the moderator on the site
Grandma managed to fix it.. thank you Wow you can teach an old dog new tricks
This comment was minimized by the moderator on the site
Yes, Kelly, you are brilliant. This is the only thing that worked to get rid of stuck template that I no longer wanted.

Do any of your Kutools functions operate to Jazz Up emails. Sort of like the Microsoft Stationery Templates, but much better, and without having to go through HTML composition?

Thanks very much for your very obvious expertise.
This comment was minimized by the moderator on the site
Shows a from with my email address now starting the email. shows the new signature but also the old signature all in the body of the email Cannot find information on microsoft that I understand how to remove the old signature. Thank you but I am too old for all this new technology. Will wait for someone younger to come and fix it...LOL
This comment was minimized by the moderator on the site
Thank you. It worked!
This comment was minimized by the moderator on the site
Thank you for the clear and accurate instructions on how to do this! I had looked at other posts addressing this issue and they were not clear nor accurate. Thanks Again!!!
This comment was minimized by the moderator on the site
Thank you for the training.I works!
This comment was minimized by the moderator on the site
Thanks this is great! Is there a way to make this work on "Reply / Reply All" emails?
This comment was minimized by the moderator on the site
Hi Simon,By default, the replies and forwards will inherit the theme of original emails. However, if we configure to attach the original email in the replies or forwards, the theme or stationery set for new emails will also be applied to the relies or forwards.
First of all, follow the steps introduced in this article to set the custom theme or stationery for the new email.
Then configure to attach original message when relying or forwarding a message.
This comment was minimized by the moderator on the site
This is just what I was looking for. Amazing, thank you!
This comment was minimized by the moderator on the site
Omg, thank you so much. You save me!!
This comment was minimized by the moderator on the site
Is there a way for this to retain the contents of the subject on the subject line?

My "Subject: [subject content]" line appears in the body.
This comment was minimized by the moderator on the site
How did you move the subject from mail content to the proper Subject bar ?
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