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How to change default email template in Outlook?

Author Kelly Last modified

It’s easy to create and apply email templates in Outlook. However, it seems impossible to set your custom email template as default one. But, in this article I will introduce a trick in a roundabout way to change the default email template in Outlook.

Change default email template in Outlook

Change default email template in Outlook

Please follow below roundabout method to change the default email template in Outlook.

1. In the "Mail" view, click "Home" > "New Email" to create a new email. Compose the new email, and then click "File" > "Save As".

2. In the opening Save As dialog box, please do as follows: (1) Open the stationery folder with pasting the address of "%appdata%\microsoft\stationery" into the "Address" box and pressing the "Enter" key; (2) Type a name for the new stationery in the "File name" box; (3) Select "HTML" from the "Save as type" drop down list; (4) Click the "Save" button.

the screenshot of step 1 about changing default email template in Outlook

So far, you have created a custom stationery in Outlook. Please close the new email.

3. Click "File" > "Options" to open the Outlook Options dialog box.

4. In the Outlook Options dialog box, click "Mail" in the left bar, and then click the "Stationery and Fonts" button under the "Compose messages" section. See screenshot:

the screenshot of step 2 about changing default email template in Outlook

5. Now the Signatures and Stationery dialog box comes out, please click the "Theme" button. See screenshot:

the screenshot of step 3 about changing default email template in Outlook

6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the "Choose a Theme" list box, and click the "OK" buttons successively to close all dialog boxes.

the screenshot of step 4 about changing default email template in Outlook

From now on, when you click "Home" > "New Email" to create a new email in Outlook, the specified stationery will be applied to the new email automatically.

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