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How to change default email template in Outlook?

It’s easy to create and apply email templates in Outlook. However, it seems impossible to set your custom email template as default one. But, in this article I will introduce a trick in a roundabout way to change the default email template in Outlook.

Change default email template in Outlook

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arrow blue right bubbleChange default email template in Outlook

Please follow below roundabout method to change the default email template in Outlook.

1. In the Mail view, click Home > New Email to create a new email. Compose the new email, and then click File > Save As.

2. In the opening Save As dialog box, please do as follows: (1) Open the stationery folder with pasting the address of %appdata%\microsoft\stationery into to the Address box and pressing the Enter key; (2) Type a name for the new stationery in the File name box; (3) Select HTML from the Save as type drop down list; (4) Click the Save button.

So far, you have created a custom stationery in Outlook. Please close the new email.

3. Click File > Options to open the Outlook Options dialog box.

4. In the Outlook Options dialog box, click Mail in the left bar, and then click the Stationery and Fonts button under the Compose messages section. See screenshot:

5. Now the Signatures and Stationery dialog box comes out, please click the Theme button. See screenshot:

6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the Choose a Theme list box, and click the OK buttons successively to close all dialog boxes.

From now on, when you click Home > New Email to create a new email in Outlook, the specified stationery will be applied to the new email automatically.


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  • To post as a guest, your comment is unpublished.
    Sander · 1 months ago
    Thanks! Clear tutorial and it worked immediately!
  • To post as a guest, your comment is unpublished.
    Steve · 10 months ago
    Thank you. It worked for me. I suggest maybe add to your article the information about amending the HTML script to delete the two blank lines at the top. I might have missed that and carried on being annoyed with it if I had not looked at the comments.
  • To post as a guest, your comment is unpublished.
    Mary · 1 years ago
    It just doesn't work. I open a new email, set it to my custom template with my institution's fonts and colors that I've created, and follow your steps for saving the stationary and changing the default. But when I open a new email, it still defaults to the first office theme. Further, it disables all my styles. I'm running Outlook Enterprise 2016 on Windows 10.
  • To post as a guest, your comment is unpublished.
    David · 1 years ago
    That is helpful and cool! I use two inboxes. How do I set up different default template depending on which return address I am using?
  • To post as a guest, your comment is unpublished.
    DK · 1 years ago
    But the new message will have 2 line spacing from the header. Everytime need to delete the spacing before composing. How to remove the spacing?
    • To post as a guest, your comment is unpublished.
      kelly001 · 1 years ago
      Hi DK,
      Thank you for your comment. To remove the two blank lines permanently from the statinery, please do as follows:
      1. Please open the folder containing the stationery file with the address of %appdata%\microsoft\stationery
      2. Right-click the stationery file, and open it with Notepad.
      3. In the Notepad, please find the code of the two blank lines (paragraphs), remove them, save, and close.