How to change default email template in Outlook?
It’s easy to create and apply email templates in Outlook. However, it seems impossible to set your custom email template as default one. But, in this article I will introduce a trick in a roundabout way to change the default email template in Outlook.
Please follow below roundabout method to change the default email template in Outlook.
1. In the Mail view, click Home > New Email to create a new email. Compose the new email, and then click File > Save As.
2. In the opening Save As dialog box, please do as follows: (1) Open the stationery folder with pasting the address of %appdata%\microsoft\stationery into to the Address box and pressing the Enter key; (2) Type a name for the new stationery in the File name box; (3) Select HTML from the Save as type drop down list; (4) Click the Save button.
So far, you have created a custom stationery in Outlook. Please close the new email.
3. Click File > Options to open the Outlook Options dialog box.
4. In the Outlook Options dialog box, click Mail in the left bar, and then click the Stationery and Fonts button under the Compose messages section. See screenshot:
5. Now the Signatures and Stationery dialog box comes out, please click the Theme button. See screenshot:
6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the Choose a Theme list box, and click the OK buttons successively to close all dialog boxes.
From now on, when you click Home > New Email to create a new email in Outlook, the specified stationery will be applied to the new email automatically.
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- To post as a guest, your comment is unpublished.· 5 months agoGrandma managed to fix it.. thank you Wow you can teach an old dog new tricks
- To post as a guest, your comment is unpublished.· 5 months agoShows a from with my email address now starting the email. shows the new signature but also the old signature all in the body of the email Cannot find information on microsoft that I understand how to remove the old signature. Thank you but I am too old for all this new technology. Will wait for someone younger to come and fix it...LOL
- To post as a guest, your comment is unpublished.· 5 months agoThank you. It worked!
- To post as a guest, your comment is unpublished.· 5 months agoThank you for the clear and accurate instructions on how to do this! I had looked at other posts addressing this issue and they were not clear nor accurate. Thanks Again!!!
- To post as a guest, your comment is unpublished.· 6 months agoThank you for the training.I works!
- To post as a guest, your comment is unpublished.· 1 years agoThanks this is great! Is there a way to make this work on "Reply / Reply All" emails?
- To post as a guest, your comment is unpublished.· 1 years agoHi Simon,By default, the replies and forwards will inherit the theme of original emails. However, if we configure to attach the original email in the replies or forwards, the theme or stationery set for new emails will also be applied to the relies or forwards.
First of all, follow the steps introduced in this article to set the custom theme or stationery for the new email.
Then configure to attach original message when relying or forwarding a message.
- To post as a guest, your comment is unpublished.· 1 years agoThis is just what I was looking for. Amazing, thank you!
- To post as a guest, your comment is unpublished.· 1 years agoOmg, thank you so much. You save me!!
- To post as a guest, your comment is unpublished.· 1 years agoIs there a way for this to retain the contents of the subject on the subject line?
My "Subject: [subject content]" line appears in the body.
- To post as a guest, your comment is unpublished.· 1 years agoHow did you move the subject from mail content to the proper Subject bar ?
- To post as a guest, your comment is unpublished.· 2 years agoThanks a lot!
BTW, did you know how to force Word to use specific email template when sending an email using Share?
- To post as a guest, your comment is unpublished.· 2 years agothank you :)
- To post as a guest, your comment is unpublished.· 2 years agoThanks! Clear tutorial and it worked immediately!
- To post as a guest, your comment is unpublished.· 3 years agoThank you. It worked for me. I suggest maybe add to your article the information about amending the HTML script to delete the two blank lines at the top. I might have missed that and carried on being annoyed with it if I had not looked at the comments.
- To post as a guest, your comment is unpublished.· 3 years agoIt just doesn't work. I open a new email, set it to my custom template with my institution's fonts and colors that I've created, and follow your steps for saving the stationary and changing the default. But when I open a new email, it still defaults to the first office theme. Further, it disables all my styles. I'm running Outlook Enterprise 2016 on Windows 10.
- To post as a guest, your comment is unpublished.· 10 months agoI'm trying to do the same thing as you, but this method doesn't work for me either. There still does not seem to be a way to have new emails default to a custom theme. It's such a bizarre situation in MS Office. You can set a default theme in Word easy-peasy. Select the "Design" tab, customize your theme, then click on "Set as Default". But in every other Office app it is either completely different or just not possible.
- To post as a guest, your comment is unpublished.· 3 years agoThat is helpful and cool! I use two inboxes. How do I set up different default template depending on which return address I am using?
- To post as a guest, your comment is unpublished.· 3 years agoBut the new message will have 2 line spacing from the header. Everytime need to delete the spacing before composing. How to remove the spacing?
- To post as a guest, your comment is unpublished.· 3 years agoHi DK,
Thank you for your comment. To remove the two blank lines permanently from the statinery, please do as follows:
1. Please open the folder containing the stationery file with the address of %appdata%\microsoft\stationery
2. Right-click the stationery file, and open it with Notepad.
3. In the Notepad, please find the code of the two blank lines (paragraphs), remove them, save, and close.
- To post as a guest, your comment is unpublished.· 5 months agonice work out here