Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in


How to batch edit multiple contacts in Outlook?

Generally speaking, it’s easy to edit one contact in Outlook. For example, you want to add company name for one contact, you can double click to open the contact, add the company name, and then save it. However, working goes boring if you need to add the same company name for multiple contacts. Actually, there is an incredibly simple solution that can add the same information for multiple contacts in bulk.

Batch edit multiple contacts in Outlook

Batch save each member of a contact group (distribution list) as individual contact in Outlook

With Kutools for Outlook’s Break Contact Group feature, you can quickly save all or multiple selected members to individual contacts in Outlook. Click for 60-day free trial without limitation!
ad save each member as contact

Kutools for Outlook: 100+ New Advanced Tools for Outlook.
Office Tab: Enable Tabbed Editing and Browsing in Office, Just Like Chrome, Firefox, IE 8/9/10.
Classic Menu: Bring Old Menus and Toolbars Back to Office 2007, 2010, 2013, 2016 and 2019.

arrow blue right bubble Batch edit multiple contacts in Outlook

This method will guide you to add the same field content to multiple contacts in bulk in Outlook. Please do as follows:

1. Open the specified contact folder you will edit contacts, and change the view by clicking View > Change View > List.   

2. Double click to open any one of contacts you will edit, edit it and click the Contact > Save & Close to save the changes.
Note: In my case, I add the company name for the contact in the Company field. See screenshot:

3. Now you return to the contact folder. Right click the Company column name, and select Group by Box from the right-clicking menu. See screenshot:

Note: If you add other filed content, you can group by this filed as follows: (1) Click View > View Settings; (2) In the Advanced Views Settings: List dialog box, click the Group by button; (3) In the Group by dialog box, select the field name from the Group items by drop down list; (4) Click OK buttons to save settings.

4. Select the contacts you will add the same field content in the Company: (none) group (or another column name as you need).
Note: Holding Ctrl key, you can select multiple nonadjacent contacts by clicking them one by one; holding the Shift key, you can select multiple adjacent contacts by clicking the first one and the last one.

5. Drag the selected contacts to the group name of Company: ABC (or another name as you need), release the mouse until the text of Change Company to ABC (it varies depending on your case) appears above the cursor.

Now the specified field content has been added to all contacts you moved above.

arrow blue right bubbleRelated Articles


Recommended Productivity Tools

shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121

Kutools for Outlook - More than 100 Advanced Functions for Outlook, Improve 70% Efficiency For you

  • Complicated and repeated operations can be done a one-time processing in seconds.
  • Forward multiple emails individually with one-click, and auto forward by rules.
  • Auto CC/BCC every sending email and easy for customizing rules, and auto reply without requiring exchange server.
  • Powerful junk emails filter, remove duplicate emails, reply with attachment, bunch of one-click operations, and so on...
  • 60-day unlimited free trial. 60-day money back guarantee. 2 years free upgrade and support. Buy once, use forever.
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.