How to list all emails with attachments in Outlook?
If you manage multiple accounts in Outlook, it can be difficult to quickly locate all emails with attachments, especially when dealing with hundreds of messages. Fortunately, Outlook offers built-in search options, and for an even more efficient solution, Kutools for Outlook provides a powerful tool to list, filter, and manage attachments with ease.
Method 1: List All Emails with Attachments Using Outlook’s Built-in Search (Basic & Limited)
Method 2: Instantly List and Filter Emails with Attachments Using Kutools for Outlook 👍 (Fast & Advanced)
Method 1: List All Emails with Attachments Using Outlook’s Built-in Search
Outlook includes a native Search feature that can help you display emails containing attachments.
1. Open Outlook and select the folder where you want to search for emails with attachments.
2. Click inside the Search box to activate the Search tab.
3. Under the Search tab, click Has Attachments in the Refine group.
📌 Result: Outlook will immediately list all emails with attachments in the current mailbox or folder.
Pros and Cons of Method 1:
- ✅ Fast & Easy: Simple solution for basic needs.
- ✅ Scope Selection Supported: Allows adjusting search across folders or mailboxes.
- ❌ Scope Behavior Can Be Confusing: Selecting the Inbox defaults to searching the entire mailbox, while other folders only search within themselves.
- ❌ No Filtering by Attachment Type, Size, or Date: Limited to showing emails with attachments, but lacks advanced filters.
- ❌ No Attachment Preview or Export: You must open emails manually to view or manage attachments.
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Method 2: Instantly List and Filter Emails with Attachments Using Kutools for Outlook 👍
If you want more control, smarter filtering, and a clear overview of all attachments across folders or accounts, Kutools for Outlook’s Attachment Manager is your best choice.
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1. In Outlook, go to the Kutools Plus tab and click Manager under the Attachments group.
2. In the pop-up dialog, select the accounts and folders you want to include in your search, and then click OK.
📌 Result: All attachments have been listed in the Attachment Manager dialog. You can perform quick actions—save, rename, delete, compress, or detach—directly from the Attachment Manager.
Advantages of the Kutools for Outlook Method:
- ✅ Unified Attachment View: Instantly view all emails with attachments across selected folders and accounts in one streamlined interface. No more switching between folders.
- ✅ Advanced Filtering Options: Effortlessly filter attachments by name, file type, size, sender, or received date to quickly find exactly what you need.
- ✅ Inline Preview & Quick Actions: Preview attachments directly within the manager and perform actions like save, delete, open, rename, compress, or detach—no need to open individual emails.
- ✅ Powerful Batch Management: Handle multiple attachments at once with bulk operations, making it easy to clean up, organize, or extract attachments across your Outlook data.
Which Method Should You Use?
Use the table below to decide which solution works best for your workflow:
| Method | Best For | Ease of Use | Functionality | Flexibility |
|---|---|---|---|---|
| Search Tool | Users who only need to find attachments in a single mailbox | ⭐⭐⭐⭐ | ⭐⭐ | ⭐⭐ |
| Kutools Attachment Manager | Users needing advanced filtering and centralized attachment control | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ |
✅ Recommendation: If you frequently deal with emails containing attachments and need better organization, preview, and batch management, Kutools for Outlook offers a far more powerful and user-friendly solution than manual search.
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