How to quickly reply by reply template includes original message in Outlook?

Author: Sun Last Modified: 2025-04-18

When you receive a letter, you may need to do some reply to it. But sometimes, the reply contents are alike, so can we use a template including original message to quickly reply in Outlook? Here in this article, I introduce some ways to create a template of quick reply including original message in Outlook.

Create a reply template includes original message with Quick Step

Quick reply to one or multiple messages with a template by Kutools for Outlook

Create a reply template includes original message with Quick step

To create a reply template, you just need to create a new Quick Step in Outlook.

1. Select the account you want to reply with reply template while receiving messages, and click "Create New" in the "Quick Steps" group under "Home" tab.

2. In the "Edit Quick Step" dialog, give a name for this reply template in the "Name" box, and select "Reply" from the "Actions" drop-down list.

3. click "Show Options", then type the reply contents you use generally in the "Text" box, and you can choose a shortcut to quickly enable this template, also you can type some tips in the "Tooltip" text to remind what the template use for while you using the reply template.

4. Click "Finish", now the reply template has been created and displayed in the "Quick Steps" gallery.

Now when you want to reply a message with the reply template, you just need to select the message and then click at one reply template in the" Quick Steps" gallery, or use the shortcut you created, then the reply window pops out.

Quick reply to one or multiple messages with a template by Kutools for Outlook

But with the Quick Step, you can reply one message at a time, if there are multiple messages needed to be replied as soon as possible, this way cannot be a good choice. "Kutools for Outlook" has a utility – "Reply multiple messages" can create a reply template and reply multiple messages in bulk.

👉 Kutools for Outlook has a free version now, whose 70+ features are free for a lifetime. Download the Free Version Now.

1. Click "Kutools" > "Bulk Reply" >" Create & manage reply template" to enable the "Create & manage reply template" dialog.

2. In the "Create & manage reply template" dialog, click to add a new template, give a name for it.

3. Click "Ok", and now you can create a custom reply contents in the big box.

4. Click "Close" to close the dialog.

Now you can reply multiple selected messages with the reply template.

5. Select the messages you want to reply with template, then click "Kutools" >" Reply multiple messages", and select the template you have created from the menu. See screenshot: