Skip to main content

How to quickly reply by reply template includes original message in Outlook?

Author: Sun Last Modified: 2020-10-29

When you receive a letter, you may need to do some reply to it. But sometimes, the reply contents are alike, so can we use a template including original message to quickly reply in Outlook? Here in this article, I introduce some ways to create a template of quick reply including original message in Outlook.

Create a reply template includes original message with Quick Step

Quick reply to one or multiple messages with a template by Kutools for Outlookgood idea3


Create a reply template includes original message with Quick step

To create a reply template, you just need to create a new Quick Step in Outlook.

1. Select the account you want to reply with reply template while receiving messages, and click Create New in the Quick Steps group under Home tab.
doc reply include original message 1

2. In the Edit Quick Step dialog, give a name for this reply template in the Name box, and select Reply from the Actions drop-down list.
doc reply include original message 2

3. click Show Options, then type the reply contents you use generally in the Text box, and you can choose a shortcut to quickly enable this template, also you can type some tips in the Tooltip text to remind what the template use for while you using the reply template.
doc reply include original message 3

4. Click Finish, now the reply template has been created and displayed in the Quick Steps gallery.
doc reply include original message 4

Now when you want to reply a message with the reply template, you just need to select the message and then click at one reply template in the Quick Steps gallery, or use the shortcut you created, then the reply window pops out.
doc reply include original message 5


Quick reply to one or multiple messages with a template by Kutools for Outlook

But with the Quick Step, you just can reply one message at a time, if there are multiple messages needed to be replied as soon as possible, this way cannot be a good choice. Kutools for Outlook has a utility โ€“ Reply multiple messages can create a reply template and reply multiple messages in bulk.

Kutools for Outlook , Includes powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

Create reply template

1. Click Kutools > Bulk Reply > Create & manage reply template to enable the Create & manage reply template dialog.
doc reply include original message 6

2. In the Create & manage reply template dialog, click doc add to add a new template, give a name for it.
doc reply include original message 7

2. Click Ok, and now you can create a custom reply contents in the big box.
doc reply include original message 8

3. Click Close to close the dialog.

Now you can reply multiple selected messages with the reply template.

4. Select the messages you want to reply with template, then click Kutools > Reply multiple messages, and select the template you have created from the menu. See screenshot:
doc reply include original message 9

5. Then the Reply Selected Emails dialog pops out, you can view the reply template then click Reply to reply to selected emails.
doc reply include original message 10




Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I have questions about the Automatic Reply templates: 1. Can you have and attachment in the template? 2. Can the templates easily be shared with other users?
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations