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How to quickly reply by reply template includes original message in Outlook?

When you receive a letter, you may need to do some reply to it. But sometimes, the reply contents are alike, so can we use a template including original message to quickly reply in Outlook? Here in this article, I introduce some ways to create a template of quick reply including original message in Outlook.

Create a reply template includes original message with Quick Step

Quick reply to one or multiple messages with a template by Kutools for Outlookgood idea3

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Create a reply template includes original message with Quick step

To create a reply template, you just need to create a new Quick Step in Outlook.

1. Select the account you want to reply with reply template while receiving messages, and click Create New in the Quick Steps group under Home tab.
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2. In the Edit Quick Step dialog, give a name for this reply template in the Name box, and select Reply from the Actions drop-down list.
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3. click Show Options, then type the reply contents you use generally in the Text box, and you can choose a shortcut to quickly enable this template, also you can type some tips in the Tooltip text to remind what the template use for while you using the reply template.
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4. Click Finish, now the reply template has been created and displayed in the Quick Steps gallery.
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Now when you want to reply a message with the reply template, you just need to select the message and then click at one reply template in the Quick Steps gallery, or use the shortcut you created, then the reply window pops out.
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Quick reply to one or multiple messages with a template by Kutools for Outlook

But with the Quick Step, you just can reply one message at a time, if there are multiple messages needed to be replied as soon as possible, this way cannot be a good choice. Kutools for Outlook has a utility – Reply multiple messages can create a reply template and reply multiple messages in bulk.

Kutools for Outlook , Includes 20+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

Create reply template

1. Click Kutools > Reply multiple messages > Create & manage reply template to enable the Create & manage reply template dialog.
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2. In the Create & manage reply template dialog, click doc add to add a new template, give a name for it.
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2. Click Ok, and now you can create a custom reply contents in the big box.
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3. Click Close to close the dialog.

Now you can reply multiple selected messages with the reply template.

4. Select the messages you want to reply with template, then click Kutools > Reply multiple messages, and select the template you have created from the menu. See screenshot:
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5. Then the Reply Selected Emails dialog pops out, you can view the reply template then click Reply to reply to selected emails.
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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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    Chris · 4 months ago
    I have questions about the Automatic Reply templates: 1. Can you have and attachment in the template? 2. Can the templates easily be shared with other users?