How to auto filter or move emails to a folder based on sender in Outlook?
In Outlook, you may receive hundreds of emails from dozens of different senders every day. But for better organize the emails, you may want to filter or move the emails to a folder based on sender. Here I introduce the method to auto move emails to a folder based on sender.
Auto filter or move emails to folder based on sender in Outlook
Filter or move emails to folder based on sender in Outlook by Kutools for Outlook
Auto filter or move emails to folder based on sender in Outlook
In Outlook, you can create a rule to auto move emails by sender to a specific folder.
1. Select the email you want to move all emails based on its sender, click "Rules" > "Always Move Message From".
2. In the "Rules and Alerts" dialog, you can select a folder to place the emails from the sender. Or click "New" to go to the "Create New Folder" dialog, give the new folder a name in "Name" textbox, select "Mail and Post Items" from "Folder contains" drop-down list, and then select an account to place the new folder in the "Select where to place the folder" section.
3. Click OK > OK, then all existing emails from this sender have been moved to the specified folder at the same time. From now on, all incoming emails from the sender will be auto moved to this folder.
Filter or move emails to folder based on sender in Outlook by Kutools for Outlook
If you just want to move the existing emails from someone to a specific folder, you can use "Emails from the sender" feature of "Kutools for Outlook" to filter the emails from one sender first, and then move them to a folder.
1. Select the email which you want to move all emails based on its sender, click "Kutools" > "Search" > "Emails from the sender".
2. All emails came from the sender have been filtered, select all of them by pressing "Ctrl" + "A", and right click to select "Move" > "Other Folder".
3. In Move Items dialog, select a folder to place the emails, or click "New" to create a new folder to place.
4. Click "OK" > "OK", then all existing emails from the sender have been moved to the specific folder.
Tip: If you want to automatically move the emails from sender, you can click "Move" > "Always Move Messages in This Conversation" in step 2.
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