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How to auto filter or move emails to a folder based on sender in Outlook?

In Outlook, you may receive hundreds of emails from dozens of different senders every day. But for better organize the emails, you may want to filter or move the emails to a folder based on sender. Here I introduce the method to auto move emails to a folder based on sender.

Auto filter or move emails to folder based on sender in Outlook

Filter or move emails to folder based on sender in Outlook by Kutools for Outlook

Save or Export Multiple emails to other fomat files(PDF/HTML/WORD/EXCEL) in Outlook

Sometimes, you may want to save or export the emails to a folder as other format files, such as PDF, Word or Excel files in Outlook. In Outlook, neither of the Save as and Export function can handle this job. However, Kutools for Outlook's Save as file utility can export multiple emails to a folder as files with multiple formats at once time .    Click for 45 days free trial!
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Auto filter or move emails to folder based on sender in Outlook

In Outlook, you can create a rule to auto move emails by sender to a specific folder.

1. Select the email you want to move all emails based on its sender, click Rules > Always Move Message From.
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2. In the Rules and Alerts dialog, you can select a folder to place the emails from the sender. Or click New to go to the Create New Folder dialog, give the new folder a name in Name textbox, select Mail and Post Items from Folder contains drop-down list, and then select an account to place the new folder in the Select where to place the folder section.
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3. Click OK > OK, then all existing emails from this sender have been moved to the specified folder at the same time. From now on, all incoming emails from the sender will be auto moved to this folder.


Filter or move emails to folder based on sender in Outlook by Kutools for Outlook

If you just want to move the existing emails from someone to a specific folder, you can use Emails from the sender of Kutools for Outlook to filter the emails from one sender first, and then move them to a folder.

Kutools for Outlook , Includes 100+ powerful features and tools for Microsoft Outlook 2016, 2013, 2010 and Office 365.

Free install Kutools for Outlook, and then do as below steps:

1. Select the email which you want to move all emails based on its sender, click Kutools > By sender > Emails from the sender.
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2. All emails came from the sender have been filtered, select all of them by pressing Ctrl + A, and right click to select Move > Other Folder.
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3. In Move Items dialog, select a folder to place the emails, or click New to create a new folder to place.
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4. Click OK > OK, then all existing emails from the sender have been moved to the specific folder.

Tip: If you want to automatically move the emails from sender, you can click Move > Always Move Messages in This Conversation in step 2.
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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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