How to send email to multiple recipients without them knowing in Outlook?

Author: Xiaoyang Last Modified: 2025-05-13

When sending group emails in Outlook—whether to clients, colleagues, or subscribers—privacy matters. If you add multiple addresses to the "To" or "Cc" fields, all recipients can see each other’s contact information. This can look unprofessional, or worse, breach confidentiality. To keep recipient addresses private, Outlook offers a couple of reliable solutions. In this guide, you'll learn two effective ways to send group emails in Outlook without showing recipient information:

Method 1: Send Group Emails in Outlook Using Bcc to Hide Recipients (Basic but Limited)

Method 2: Send Group Emails in Outlook with Kutools’ Send Separately Feature (Simple & Private) 👍

Method 1: Send Group Emails in Outlook Using Bcc to Hide Recipients

Outlook's built-in Bcc (Blind Carbon Copy) feature allows you to send the same email to multiple recipients while keeping their addresses hidden from one another.

1. Click Home > New Email to open a blank message window.

2. Go to the Options tab and click Bcc to make the Bcc field visible.

shot of the Bcc button

3. In the To field, enter your own email address. And in the Bcc field, add the email addresses of all intended recipients.

shot of the recipients

4. Compose your message and click Send.

📌 Result: Each recipient receives the same message and sees only your email address—all other recipients remain hidden, preserving privacy without personalization.

⚠️ Limitations of the Bcc Method:

❌ Impersonal: Recipients can tell it's a mass email.
❌ No tracking: You can’t view responses by recipient easily.
❌ No personalization: All content is generic.
❌ Risk of error: Forgetting Bcc exposes recipient addresses.

📩 Instantly Reply to Multiple Emails with a Template!

Tired of typing the same email responses over and over? With Kutools for Outlook's Reply to Selected Emails with Template feature, you can send preformatted replies to multiple emails in just a few clicks—saving you time and effort. Simply select the emails, go to "Kutools" > "Bulk Processing" > "Reply to Selected Emails with Template", and pick your pre-created response. It’s that easy to streamline your workflow and reply instantly!

The screenshot of the Reply to Selected Emails with Template feature

🚀 Download Kutools for Outlook Now

Method 2: Send Group Emails in Outlook with Kutools’ Send Separately Feature 👍

If you're sending emails regularly to groups or want a more professional solution, Kutools for Outlook offers the Send Separately feature, which automatically sends individual emails to each recipient—no Bcc field needed.

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1. After installing Kutools, go to the Kutools tab and click Send Separately.

shot of the Send Separately feature

2. In the message window that opens, click the SP To button to choose your recipients.

shot of the SP To button

3. Hold Ctrl to select multiple contacts and click SP To to add them into the SP To field. Click OK.

shot of the Select Names dialog

4. Compose your email and click Send.

shot of the Send button

📌 Result: Each recipient receives a personalized, individual email as if it were sent to them alone. You compose just one message, and Kutools handles the rest—fully private, professional, and far more polished than using Bcc.

🌟 Advantages of the Kutools for Outlook Method:

✅ Private delivery: No one sees other recipients.
✅ Personal touch: Looks like a direct email.
✅ Time-saving: Send dozens of emails in one click.
✅ No mistakes: Eliminates Bcc errors and manual editing.
✅ Professional impression: Ideal for newsletters, client updates, HR notices, and more.

Note: To apply the Send Separately utility of Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

Which Method Should You Use?

Here's a side-by-side comparison to help you decide:

Method	Best For	Ease of Use	Efficiency	Recipient Privacy
Outlook Bcc	One-time use	⭐⭐⭐	⭐⭐	⚠️ Hidden, but not foolproof
Kutools Send Separately	Frequent or professional group emails	⭐⭐⭐⭐⭐	⭐⭐⭐⭐⭐	✅ 100% private, individual delivery

Conclusion: If you’re sending one quick email and don’t need personalization, the Bcc method works fine. But if you value privacy, professionalism, and efficiency, especially when emailing clients or teams, Kutools for Outlook’s Send Separately feature is by far the better option.