How to change the font color of incoming messages based on sender or subject in Outlook?

In your Outlook, sometimes, you may need to change the font size or color of your incoming emails which coming from some specific persons or the subject contains certain text to make these messages outstanding. In this article, I will talk about how to auto change the font size or color for these specific incoming emails.

Change the font size or color of incoming emails based on sender or subject in Outlook


Change the font size or color of incoming emails based on sender or subject in Outlook

Normally, you can apply the Conditional Formatting feature to finish your task, please do as this:

1. Click View > View Settings, see screenshot:

doc change font color for sender 1

2. In the Advanced View Settings dialog box, click Conditional Formatting button, see screenshot:

doc change font color for sender 2

3. Then, in the popped out Conditional Formatting dialog box, click Add button, and then enter a name for this new rule into the Name text box, see screenshot:

doc change font color for sender 3

4. And then, click Font button in this Conditional Formatting dialog to go to the Font dialog box. In the Font dialog, please specify the font, font style, font size and color as you need, see screenshot:

doc change font color for sender 4

5. After setting the font, please click OK button to return to the Conditional Formatting dialog box. Now, you should click Condition button.

6. And then, a Filter dialog box is popped out, under the Messages tab, type the email address that you want to change the font size or color of the incoming emails from into the From field, see screenshot:

doc change font color for sender 5

7. At last, click OK > OK > OK to close the dialogs, from now on, when the emails coming from the specific sender you set, the font size or color of the emails will be changed as following screenshot shown:

doc change font color for sender 6

Note: To change the font size or color for some specific emails which contain certain text in subject, you just need to select the subject field only from the In drop down list, and then enter the certain text into the Search for the word(s) drop down, see screenshot:

doc change font color for sender 7


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