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How to save one or all sent items to different folder in Outlook?

Author: Sun Last Modified: 2018-12-10

Generally, the sent messages will be placed in the Sent Items folder in Outlook, but sometimes, you want to save one or all sent items to a different folder, how can you do?

Save one sent item to a different folder

Save all future sent items to a different folder


Save one sent item to a different folder

To save one sent item to another folder, you just need the right-click menu.

Right click at the item you want to save to another folder, click Move from context menu. Then choose one folder to place the item, or choose Other Folder (which will move the item from Sent Items to other), or choose Copy to Folder(which will place a copy in other folder).
doc save sent items to other folder 1


Save all future sent items to a different folder

If you want to save all sent items in future to another folder, you need to create a rule.

1. Click Home > Rules > Manage Rules & Alerts, then click New Rule.
doc save sent items to other folder 1

2. In Rule Wizard, click Apply rule on message I send in Start from a blank rule section.
doc save sent items to other folder 2

3. Click Next > Next > Yes, then in this step, check move a copy to the specified folder checkbox in Step 1, then click specified in Step 2.
doc save sent items to other folder 3

4. In the popping Rules and Alerts dialog, choose a folder to place the sent items, click OK to go back to Rules Wizard.
doc save sent items to other folder 4

5. Click Next > Next, in the last step of the wizard, give the rule a name, click Finish > OK.
doc save sent items to other folder 5

From now on, a copy of sent items from all accounts in Outlook will be moved to the specified folder.

 

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Comments (3)
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Is Kutools an add-on, or does it have to be installed with administrative rights?
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Once this is set up, is there a way to get it to not process if you have "When replying to a message that is not in the Inbox, save the reply in the same folder? Maybe an exception to the rule? As it is right now, if you are replying to a message that's not in your inbox, this rule puts a copy of the "sent" reply in the same folder that the original message is as well as in the folder that was specified in the rule.
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