How to share or forward appointments to others in Outlook?
Sometimes you may need to share an appointment you scheduled in your Outlook calendar to others, so that they can easily see when you’re not available, what and where the event is occurring. In this article, we’ve listed two ways to do so. One is to just share the appointment information to others; the other is to allow others to add the appointment to their calendars.
Share appointments to others in Outlook
In Outlook, it’s always easy to share an appointment to others. Please do as follows:
1. Navigate to the "Calendar" view by clicking the calendar icon on the bottom left corner of your Outlook screen.
2. Right-click on the appointment in your calendar, select "Forward" on the drop-down list.
3. Now you are able to add recipients who you want to share this appointment to, and add a note in the message body.
Invite others to add appointments to their calendars in Outlook
If you want your friends, co-workers, family members to add your appointments to their calendars, please follow the instructions below:
1. Navigate to the "Calendar" view by clicking the calendar icon on the bottom left corner of your Outlook screen.
2. Double-click on the appointment in your calendar to open the "Appointment" window.
3. Under the "Appointment" tab, click "Invite Attendees".
4. The "Appointment" window now turned to a "Meeting" window. Add recipients who you want to add the appointment to their calendars as required or optional.
5. Click "Send". The activity will be sent via an email. Once the recipients received the email and clicked "Accept" as a response as shown below, the activity will then appear in their calendars.
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