Note: The other languages of the website are Google-translated. Back to English

Outlook: How to add phone number to signature

When you send or reply or forward an email, you may want to insert your signature with a phone number so the recipients can contact you if needed. In this tutorial, it will tell you how to add the phone number to your signature.

Note: Here takes Outlook 2021 as an instance, the steps and descriptions may have some differences in other Outlook versions.

Add phone number to signature

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2010-2019 and 365. Full features 60-day free trial.

Add a clickable phone number in email signature

 

1. Enable Outlook, in the Email view, under Home tab, click New Email to enable a new Message window.
doc add phone to signature 1

2. In the Message window, click Insert tab, then click Signature > Signature. See screenshot:
doc add phone to signature 1

3. Then click New button under Email Signature tab in the Signature and Stationery window to display the New Signature dialog, then type a name for the new signature. Click OK.
doc add phone to signature 1

4. Go back to Signature and Stationery window, in the Edit signature textbox, type the signature contents and phone number you want to show. Click OK.
doc add phone to signature 1

Now when you create a new email or reply to or forward an email in the Message window, click Insert tab, and choose the signature that contains the phone number under Signature group, the signature with the phone number will be inserted into the email body.
doc add phone to signature 1


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
shot kutools outlook kutools tab 1180x121
shot kutools outlook kutools plus tab 1180x121
 
Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0  Characters
Suggested Locations