Skip to main content

Outlook: How to generate an add to calendar link to email

Author: Sun Last Modified: 2022-09-16

As we know, when you want to invite people to attend a meeting, usually most of you will send a meeting request in Outlook, then if the recipients accept, the meeting item will be added to their calendars. Here this tutorial introduces an alternative method to achieve this job by creating an add to calendar link in the message body.

Note: The methods provided in the tutorial are operated in Outlook 2021, if you are in other versions, there may be some differences in steps.

Generate an add to calendar link to email


Generate an add to calendar link to email

 

Firstly, create an appointment.

1. Shuffle to Calendar view, under Home tab, click New Appointment in the New group.
doc add phone to signature 1

2. In the Appointment window, edit the title, start time, end time, location, and other information you need. Then click Save & Close.
doc add phone to signature 1

Then, send an iCalendar attachment

3. On your calendar, find the appointment you created just now, click on it, then under the Attachment tab, click Forward > Forward as iCalendar.
doc add phone to signature 1

Now a message window pops out and the appointment has been inserted as an .ics attachment.
doc add phone to signature 1

Last, save the iCalendar in a shared location and add a link to the message body

4. Right-click on the iCalendar.ics attachment, click Save As from the context menu.
doc add phone to signature 1

5. Choose a shared folder that all your recipients are allowed to view, and click Save to save the iCalendar in it.
doc add phone to signature 1

6. Create a new email, after editing the recipients, subject, and body, then choose the text thatyou want the calendar link to be added to, then click Insert tab then click Link in the Links group.
doc add phone to signature 1

7. In the Insert Hyperlinks window, click Exiting File or Web Page tab in the left pane, then choose the folder location in the Address textbox. Click OK.
doc add phone to signature 1

Now the calendar link is added to the selected text. Click Send button to send the email to recipients.
doc add phone to signature 1

Tip: if you want to add the calendar link to a picture, just insert a picture firstly by clicking Insert > Picture/Shape/Icons as you need, then repeat step 7 to add the iCalendar location to the picture,

When the recipient clicks on the linked text, a dialog pops out to remind you whether to open the folder, click Yes to open the iCalendar folder.
doc add phone to signature 1

Then in the iCalendar folder, double click on the calendar you want to add to your calendar, then the Appointment window pops out, click Save & Close to add it to your calendar.
doc add phone to signature 1


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

πŸ€– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

πŸ“§ Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

πŸ“¨ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

πŸ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

πŸ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  πŸ•˜Show Sender's Time Zone ...

πŸ‘©πŸΌβ€πŸ€β€πŸ‘©πŸ» Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickβ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations