Outlook: How to generate an add to calendar link to email
As we know, when you want to invite people to attend a meeting, usually most of you will send a meeting request in Outlook, then if the recipients accept, the meeting item will be added to their calendars. This tutorial introduces an alternative method to achieve this by creating an add to calendar link in the message body.
Note: The methods provided in the tutorial are operated in Outlook 2021. If you are using other versions, there may be some differences in steps.
Generate an add to calendar link to email
Generate an add to calendar link to email
Firstly, create an appointment.
1. Shuffle to "Calendar" view, under "Home" tab, click "New Appointment" in the "New" group.
2. In the "Appointment" window, edit the title, start time, end time, location, and other information you need. Then click "Save & Close".
Then, send an iCalendar attachment
3. On your calendar, find the appointment you created, click on it, then under the "Attachment" tab, click "Forward" > "Forward as iCalendar".
Now a message window pops out and the appointment has been inserted as an .ics attachment.
Last, save the iCalendar in a shared location and add a link to the message body
4. Right-click on the iCalendar.ics attachment, click "Save As" from the context menu.
5. Choose a shared folder that all your recipients are allowed to view, and click "Save" to save the iCalendar in it.
6. Create a new email, after editing the recipients, subject, and body, select the text where you want the calendar link to appear. Click "Insert" tab, then click "Link" in the Links group.
7. In the "Insert Hyperlinks" window, click "Existing File or Web Page" tab, then locate the saved .ics file in the "Address" textbox. Click "OK".
Now the calendar link is added to the selected text. Click "Send" to send the email.
Tip: If you want to add the calendar link to a picture, just insert a picture first by clicking "Insert" > "Picture/Shape/Icons" as needed, then repeat step 7 to hyperlink the image.
When the recipient clicks on the linked text, a dialog pops up asking whether to open the folder. Click "Yes" to open the iCalendar folder.
Then in the iCalendar folder, double click the calendar you want to add. When the "Appointment" window pops out, click "Save & Close" to add it to your calendar.
AI Mail Assistant in Outlook: Smarter Replies, Clearer Communication (one-click magic!) FREE
Streamline your daily Outlook tasks with the AI Mail Assistant from Kutools for Outlook. This powerful tool learns from your past emails to offer intelligent and accurate responses, optimize your email content, and help you draft and refine messages effortlessly.
This feature supports:
- Smart Replies: Get responses crafted from your past conversations—tailored, precise, and ready to go.
- Enhanced Content: Automatically refine your email text for clarity and impact.
- Effortless Composition: Just provide keywords, and let AI handle the rest, with multiple writing styles.
- Intelligent Extensions: Expand your thoughts with context-aware suggestions.
- Summarization: Get concise overviews of long emails instantly.
- Global Reach: Translate your emails into any language with ease.
This feature supports:
- Smart email replies
- Optimized content
- Keyword-based drafts
- Intelligent content extension
- Email summarization
- Multi-language translation
Best of all, this feature is completely free forever! Don’t wait—download AI Mail Assistant now and enjoy!
Best Office Productivity Tools
Breaking News: Kutools for Outlook Launches Free Version!
Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!
📧 Email Automation: Auto Reply (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Remind you when important emails come / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!
🚀 One-Click Download — Get All Office Add-ins
Strongly Recommended: Kutools for Office (5-in-1)
One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!
- ✅ One-click convenience: Download all five setup packages in a single action.
- 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
- 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint