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Insert Emojis/Smiley Faces in Outlook (Desktop, Web & Mobile)

Author: Sun Last Modified: 2023-12-28

In today's digital era, communication has transcended beyond mere words. The sentiment, tone, and nuances, which can often be missed in textual messages, can be adequately conveyed using emojis. These simple symbols have the power to convey emotions, add flair to a message, and make communications more engaging.

This tutorial explores the ultimate guide to using emojis in Outlook across desktop, web, and mobile platforms. Learn shortcuts, tools, and methods to enhance and personlize in the Outlook message.


Video: Insert emojis in Outlook

 


Add Emojis to message in Windows 10 and Windows 11 with shortcuts

 

In Windows 10 and 11, you have the advantage of using keyboard shortcuts to access a vast emoji library which make adding emojis to your Outlook message is simple and efficient.

Step 1: Click on the location you want to insert emoji in the message body
Step 2: Use Shortcuts to show the emoji pane

All you need to do is press the Windows key followed by the ; or . keys.

After pressing the shortcuts, an emoji panel pops up, allowing you to scroll through or search for the perfect emoji to complement your message.

Windows 11   Windows 10
doc emoji 2   doc emoji 3
Step 3: Select and insert emoji

Afterward, simply choose any emoji, and it will be inserted automatically.

doc emoji 4

As you see, you can search emojis you want by typing key words into the Search bar, then the related emojis will list below.

doc emoji 5

In both Windows 10 and Windows 11, besides the usual emojis, there are additional means to convey emotions, like kaomoji and symbols. However, Windows 11 takes it a step further by offering GIF images within its emoji pane. You can toggle the tabs to get the expressions as you need.

Windows 11   Windows 10
doc emoji 6   doc emoji 7
Note:
  • Emojis might be updated with subsequent Windows updates.
  • With this method, you can insert emojis into subject.
  • When you click out of the emoji pane, the emoji pane will automatically hide. To make it reappear, simply press the Windows key along with either "." or ";" once more.

Add Emojis to message in all windows versions

 

Although only Windows 10 and 11 offer built-in shortcuts, users of older Windows versions can still enjoy the magic of emojis in their Outlook messages using a variety of methods.


Add Emojis to message by copy and paste

The easiest method across all versions is the classic copy and paste. Numerous online platforms provide extensive collections of emojis. Simply find the emoji that suits your sentiment, copy it, and paste it into your Outlook message. This method offers flexibility, allowing you to use emojis from various sources.

Here we provide some emojis and gifs for you to copy and paste.

Emoji

kissing face with smiling eyes loudly crying face nerd face neutral face pensive face
pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face
pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face
pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face pensive face 
beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes
beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes
beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes
beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes beaming face with smiling eyes
Step 1: Select the emoji and copy it

Select an emoji and right click to select Copy image to copy it to the clipboard

doc emoji 8

Step 2: Paste the emoji in message bodys

Click on the location you want to insert emoji, press Ctrl + V to paste the copied emoji, then resize it as you need.

doc emoji 9


Add Emojis to message by Kutools with one click (with more emojis, support adding new)

Kutools for Outlook’s Emoji pane presents a one-click solution, revolutionizing emoji insertion. Beyond the standard emoji library, Kutools offers an enriched collection. More than just quantity, its emojis are more visually appealing and diverse. What's more, if you have a particular emoji in mind, Kutools also supports adding new emojis to your library.

Enable Emoji pane by clicking Kutools > Pane, and in the pane, switch to Emoji tab. Then you can click at any emoji you like to insert it to the message body.

doc emoji 8

Tips:
  • To unlock the full potential of our Emoji feature, you'll need to have Kutools for Outlook installed. Haven't installed it yet? No worries! Download now and enjoy a complimentary 30-day trial, no limitations attached. Elevate your Outlook experience today!
  • The Kutools for Outlook’s Emoji pane also support you to create your own group for collecting your custom emojis or images. More details about how to use the Emoji pane, please visit here.

Add Emojis to message by Symbol feature

The symbol feature, often overlooked, is an effective tool for inserting emojis. This feature allows users to insert emojis from the predefined symbol list. Additionally, these emojis can be colored, making them stand out. However, they might appear differently across various Windows versions.

Step 1: Enable the Symbol dialog

In the message window, under Insert tab, select Symbol > More Symbols.

doc emoji 10

Step 2: Find symbol you want to add

In the Symbols window, under Symbols tab

  1. Choose Segoe UI Emoji in the Font drop-down list
  2. Select Extended Characters – Plane 1 in the Subset drop-down list.
  3. Scroll to find the symbol you want to use in the message.

doc emoji 11

Step 3: Click Insert button to insert the symbol

doc emoji 12

If you do not need to insert symbol any more, click Close to close the Symbol dialog.

Note: You cannot search certain emojis in the Symbol dialog.

Add Emojis to message by Alt code (need to remember code number)

For those who love keyboard shortcuts, the Alt code method is a boon. This involves using specific number combinations while pressing the Alt key to generate emojis. 

For instance, Alt + 128513 might produce a certain emoji. Locate where you want to insert the emoji, then hold Alt key, and press 1 2 8 5 1 3 in the number keyboard.

Now the certain emoji is inserted.

doc emoji 13

For more emojis, you need to remember these code numbers. Below, I've compiled a selection of commonly used emojis along with their associated Alt codes. For an extended list of emojis accessible via Alt codes, please refer to this page: Alt Codes: Your Keyboard’s Hidden Emoji Treasure

Emoji Description Alt Codes
👿 Angry Face With Horns Alt + 128127
😀 Grinning Face Alt + 128512
😁 Beaming Face With Smiling Eyes Alt + 128513
😂 Face With Tears Of Joy Alt + 128514
😃 Grinning Face With Big Eyes Alt + 128515
😄 Grinning Face With Smiling Eye Alt + 128516
😅 rinning Face With Sweat Alt + 128517
😆 Grinning Squinting Face Alt + 128518
😇 Smiling Face With Halo Alt + 128519
😈 Smiling Face With Horns Alt + 128520
😉 Winking Face Alt + 128521
😊 Smiling Face With Smiling Eyes Alt + 128522
😋 Face Savoring Food Alt + 128523
😌 Relieved Face Alt + 128524
😍 Smiling Face With Heart-Eyes Alt + 128525
😎 Smiling Face With Sunglasses Alt + 128526
Note: The same Alt code may produce different emojis in various versions of Windows.

Add Emojis by inserting online picture

Beyond the methods mentioned, another way to incorporate emojis into your message body is by embedding online images. This approach is straightforward, and it offers a diverse range of emojis to choose from.

Step 1: Enable Online Pictures window

In the message box, locate on where you want to insert emoji, then under Insert tab, select Pictures > Online Pictures.

doc emoji 14

Step 2: Search the emoji you want and insert
  1. In the search bar, enter the keywords that best represent the image you're seeking and then press Enter key.
  2. Browse through the results to find your desired emoji(s) and select.
  3. Click the Insert button to add it to your message.

doc emoji 13

Result:

The emoji image is inserted in its original size; you should resize it as necessary.

doc emoji 16


Add Emojis to message in Mac

 

If you're using Mac Outlook, you're in luck, as integrating emojis into your messages is a breeze. Let’s explore how you can enhance your emails with a splash of fun.

Step 1: Click on the location you want to insert emoji in the email body
Step 2: Use Shortcuts to show the emoji pane

All you need to do is press the Command key followed by either the Control and Space keys.

Command     Control     Space

After pressing the shortcuts, an emoji panel pops up, allowing you to scroll through or search for the perfect emoji to complement your message.

doc emoji 17

Or you can click the See more items button, and select emoji from the sub menu. (Note: In certain versions, this Emoji icon may not be available.)

doc emoji 18

Step 3: Select and insert emoji

Afterward, simply choose any emoji, and it will be inserted automatically.

doc emoji 19

Notes:
  • Click Close button in the emoji pane to close it if you do not need to insert emoji anymore.
  • You can quickly find your disired emoji by searching emoji by key words, or toggle the groups.
    doc emoji 20

Add Emojis to message in Web

 

If you’re using the web version of Outlook, you can add emojis like this:

Step 1: Enable Emoji pane in the message editor

Click More options button, then choose Emoji.

doc emoji 21

Now the emoji pane is displayed at the right of the email.

doc emoji 22

Step 2: Select and insert emoji

Scroll to locate the desired emoji, then click on it to insert it at the cursor's position in the message.

doc emoji 23

As you see, you can search emojis you want by typing key words into the Search bar, then the related emojis will list below.

doc emoji 24

Notes:
  • Click Close button in the emoji pane to close it if you do not need to insert emoji anymore.
  • You can toggle the groups for quickly finding the desired emoji.
    doc emoji 25

Add Emojis to message in Mobile Phone

 

On mobile, the process is intuitive. Whether you're using Android or iOS, your keyboard likely has a dedicated emoji button. Tapping this reveals a plethora of emojis.

Take IOS as an example.

Step 1: Click Emoji icon

When you type in the message body, you can see there is an emoji appears on your keyboard. Press it.

doc emoji 25

Step 2: Find the desired emoji

Then various emojis showed in the keyboard, you can search the emoji by typing key words in the Search bar, also can toggle the groups for quickly finding the desired emoji.

doc emoji 22

Step 3: Click to insert the emoji

doc emoji 22

Note: You can add emoji into Subject by this method,too.

The guide above outlines methods for inserting emojis into Outlook messages across various devices. I trust it will be of great use to you. For further essential Outlook insights and techniques to enhance your workflow, dive in here.


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