How to accept track changes from specific one user in Word document?
Supposing, you have a Word document that reviewed by multiple persons as following screenshot shown. Now, you just need to accept the track changes from one specific person. How could solve this task in Word document?
Accept track changes from one specific user in Word
Accept track changes form one specific user with VBA code
Accept track changes from one specific user in Word
To accept the track changes from only one user, the Show Markup feature in Word can help you, please do as this:
1. Open the Word file contains the track changes, and then click Review > Show Markup > Specific People, and then uncheck All Reviewers to hide all reviews, see screenshot:
2. Then, go on clicking Show Markup > Specific People, and then check one reviewer whose track changes you want to accept, see screenshot:
3. And then, click Accept > Accept All Changes Shown, see screenshot:
4. Now, only the track changes from this specific person have been accepted, see screenshot:
5. At last, you should display the track changes from other reviewers, please click Show Markup > Specific People, check All Reviewers as following screenshot shown:
Accept track changes form one specific user with VBA code
If the above method is some troublesome for you, here is a simple VBA code which also can do you a favor, please do with the following steps:
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and paste the following macro in the Module Window.
VBA code: Accept track changes from one user:
Sub Acceptoneuser()
For Each xChange In ActiveDocument.Revisions
If xChange.Author = "RubyMie" Then
xChange.Accept
End If
Next
End Sub
Note: In the above code, you should change the user name "RubyMie" to your name as you need.
3. Then, press F5 key to run this code, and only the track changes from the reviewer you specified in the code have been accepted, see screenshot:
Best Office Productivity Tools
Kutools for Word - Elevate Your Word Experience with Over 100 Remarkable Features!
๐ค Kutools AI Features: AI Assistant / Real-Time Assistant / Super Polish (Preserve Format) / Super Translate (Preserve Format) / AI Redaction / AI Proofread...
๐ Document Mastery: Split Pages / Merge Documents / Export Selection in Various Formats (PDF/TXT/DOC/HTML...) / Batch Convert to PDF...
โ Contents Editing: Batch Find and Replace across Multiple Files / Resize All Pictures / Transpose Table Rows and Columns / Convert Table to Text...
๐งน Effortless Clean: Sweap away Extra Spaces / Section Breaks / Text Boxes / Hyperlinks / For more removing tools, head to the Remove group...
โ Creative Inserts: Insert Thousand Separators / Check Boxes / Radio Buttons / QR Code / Barcode / Multiple Pictures / Discover more in the Insert group...
๐ Precision Selections: Pinpoint Specific Pages / Tables / Shapes / Heading Paragraphs / Enhance navigation with more Select features...
โญ Star Enhancements: Navigate to Any Location / Auto-Insert Repetitive Text / Toggle Between Document Windows / 11 Conversion Tools...
๐ Supports 40+ Languages: Use Kutools in your preferred language โ supports English, Spanish, German, French, Chinese, and 40+ others!

Best Office Productivity Tools
Kutools for Word - 100+ Tools for Word
- ๐ค Kutools AI Features: AI Assistant / Real-Time Assistant / Super Polish / Super Translate / AI Redaction / AI Proofread
- ๐ Document Mastery: Split Pages / Merge Documents / Batch Convert to PDF
- โ Contents Editing: Batch Find and Replace / Resize All Pictures
- ๐งน Effortless Clean: Remove Extra Spaces / Remove Section Breaks
- โ Creative Inserts: Insert Thousand Separators / Insert Check Boxes / Create QR Codes
- ๐ Supports 40+ Languages: Kutools speaks your language โ 40+ languages supported!