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How to accept track changes from specific one user in Word document?

Author Xiaoyang Last modified

Supposing, you have a Word document that reviewed by multiple persons as following screenshot shown. Now, you just need to accept the track changes from one specific person. How could solve this task in Word document?

Document with changes made by different people

Accept track changes from one specific user in Word

Accept track changes form one specific user with VBA code

Accept track changes from one specific user in Word

To accept the track changes from only one user, the Show Markup feature in Word can help you, please do as this:

1. Open the Word file contains the track changes, and then click Review > Show Markup > Specific People, and then uncheck All Reviewers to hide all reviews, see screenshot:

All Reviewers checked on the Specific People dropdown

2. Then, go on clicking Show Markup > Specific People, and then check one reviewer whose track changes you want to accept, see screenshot:

Specific person selected from the Specific People dropdown

3. And then, click Accept > Accept All Changes Shown, see screenshot:

Accept All Changes Shown option on the Accept dropdown

4. Now, only the track changes from this specific person have been accepted, see screenshot:

Track changes from this specific person are accepted

5. At last, you should display the track changes from other reviewers, please click Show Markup > Specific People, check All Reviewers as following screenshot shown:

All Reviewers checked on the Specific People dropdown

Accept track changes form one specific user with VBA code

If the above method is some troublesome for you, here is a simple VBA code which also can do you a favor, please do with the following steps:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module Window.

VBA code: Accept track changes from one user:

Sub Acceptoneuser()
    For Each xChange In ActiveDocument.Revisions
        If xChange.Author = "RubyMie" Then
            xChange.Accept
        End If
    Next
End Sub

Note: In the above code, you should change the user name "RubyMie" to your name as you need.

3. Then, press F5 key to run this code, and only the track changes from the reviewer you specified in the code have been accepted, see screenshot:

Only the track changes from the reviewer you specified in the code are accepted

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