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How to automatically add captions to images in Word document?

Author Siluvia Last modified

If your Word document contains a mix of text and images, adding captions to the images makes it easier to navigate and reference them. While you can manually insert captions using Word's bookmark or caption feature, doing so for many images can be tedious. This tutorial offers two efficient methods to automatically add captions to all images in a Word document—using VBA or the Kutools for Word add-in.

Automatically add captions to images at once with VBA

Automatically add captions to images at once with Kutools for Word

Automatically add captions to images at once with VBA

The VBA method allows you to quickly add captions to all inline images at once in your Word document. Follow these steps:

  1. Open the Word document that contains the images. Press Alt + F11 to open the Microsoft Visual Basic for Applications window.
  2. In the VBA window, click Insert > Module, then copy and paste the following code into the Module window. 
    Sub CaptionPictures()
'Updated by ExtendOffice 20181123
    Dim xPic As InlineShape
    For Each xPic In ActiveDocument.InlineShapes
        xPic.Select
        Selection.InsertCaption "Figure", "", "", wdCaptionPositionBelow, 0
    Next
End Sub
  3. Press F5 to run the code.

Captions will now be added to all images in the document.

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Automatically add captions to images at once with Kutools for Word

The Multiple Captions utility of Kutools for Word offers a user-friendly way to add captions to all images with just a few clicks. Compared to using VBA or manual steps, this tool simplifies the process and also supports adding captions to tables and equations.

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  1. Open your Word document and click Kutools Plus > Multiple Captions.
    Multiple Captions button on the Kutools Plus tab on the ribbon
  2. In the Batch Insert Captions dialog box, check the Figure option and click OK.
    Batch Insert Captions dialog box

Note: With this utility, you can also add captions to tables, equations, charts and SmartArt graphics at the same time.

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