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Easily convert signatures to contacts in Outlook

Let’s say you received an email with signature in Outlook. Normally you can add this sender to contact with right clicking the sender name and selecting Add to Outlook Contacts from the context menu. It seems impossible to extract contact information from the signature excepting manually typing or copying. But, Kutools for Outlook’s Signature to Contact feature can help you convert the sender’s signature to a contact quickly.

Convert signatures to contacts in Outlook

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arrow blue right bubble Convert signatures to contacts in Outlook

For converting a sender’s signature to a contact in Outlook, please apply the Signature to Contact feature as follows:

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1. Double click to open the email whose signature you will convert to a contact.

2. In the opening Message window, please select the signature in the message body, and click Kutools > Signature to Contact. See screenshot:

3. Now the Create New Contact dialog box comes out. You can see the signature information is extracted and added to corresponding fields, please click the OK button to save it. See screenshot:

Note: If the signature information is not extracted or added into proper field, please click the drop-down arrow  in the field, and specify the proper signature information from the drop down list. See screenshot:

4. Now a new contact is creating with signature information as following screenshot shown. Please edit it as you need, and click Contact > Save & Close to save and close the contact.

So far, a contact has been created and saved based on the sender’s signature of selected email already.


arrow blue right bubbleDemo: create a contact from signature in an Outlook email

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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    Fabio Trastamara · 10 months ago
    how to create contact from signature in a bulk emails? I have 5000 emails to extract the signature and create contact. I cannot do this manual process that you mentioned above.