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Easily send the same email to multiple recipients individually in Outlook

If you are a sale person, you may need to send an email to multiple of your customers in your daily work. In this case, you want to send personalized email to the recipients individually without them knowing each other. Normally, the Mail Merge feature in Outlook can help you to solve this task, unfortunately, there are some limitations of this feature, for example, you can’t cc or bcc when sending the message, and the attachments can’t be inserted into the email. But, if you have Kutools for Outlook, with its Send Separately feature, all of the problems will be solved at once.

Send the same email to multiple recipients individually with attachments in Outlook

Send the same email to multiple recipients individually with attachments in Outlook

By using the Send Separately feature of Kutools for Outlook, you can send, reply or forward personalized mass emails with attachments quickly and easily. Please do with the following steps:

1. Create a new message, in the new Message window, insert the corresponding recipients, Cc, Bcc and subject into the separate fields, see screenshot:

2. After inserting the basic information, and then click Kutools > Send Separately in the ribbon, and the To button will be displayed as SP To, and the greeting is inserted into the message body as well, see screenshot:

Tips: In the greeting text, you can replace the FullName with FirstName or LastName to your need.

3. Then, compose the message body you want to send, see screenshot:

4. At last, click Send button to send the message, and the email has been sent to each recipient individually with their own greeting.


1. This feature also can be applied for replying or forwarding emails.

2. This feature supports contact group as well.

3. If you want to insert attachments when sending personalized mass emails, you just need to click Insert > Attach File to insert the attachments you need, see screenshot:

Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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