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How to identify missing numbers sequence in Excel?

Let's say you have a long list of sequence numbers to mark items, such as check numbers in bank statements, normally we scrolling through and locate the missing sequence numbers manually. Sometimes this is quite arduous and time-consuming. You may think of tricky ways to deal with it. Yes, there are several easy ways to identify and locate missing numbers sequence in Excel 2007, Excel 2010, and Excel 2013 quickly and conveniently.

Identify missing numbers sequence with IF formula

Identify missing numbers sequence with an array formula

Identify missing numbers sequence with Kutools for Excel quickly

arrow blue right bubble Identify missing numbers sequence with IF formula

As we all known, most of sequence numbers are with fixed increment of 1, such as 1, 2, 3, …, N. Therefore, if you can identify the number is not less 1 than its following number, there is a missing number.

We will show you the tutorials with an example as following screenshot shows:

doc identify missing numbers 1

1. In a blank cell, enter the formula of =IF(A3-A2=1,"","Missing"), and press the Enter key. In this case, we enter the formula in Cell B2.

doc-identify-missing-numbers2

If there is no missing numbers, this formula will return nothing; if missing numbers exist, it will return the text of "Missing" in active cell.

2. Select the cell B2 and drag the fill handle over the range of cells that you want to contain this formula. Now it identifies the missing numbers with the text of "Missing" in corresponding cells of Column B. See the following screenshot:

doc-identify-missing-numbers3

arrow blue right bubble Identify missing numbers sequence with an array formula

Sometimes it requires not only identifying missing numbers sequence, but also listing missing numbers too. You can deal it with following steps:

1. in the adjacent cell, please enter the formula = SMALL(IF(ISNA(MATCH(ROW(A$1:A$30),A$1:A$30,0)),ROW(A$1:A$30)),ROW(A1))

A1:A30 = range of numbers, the sequence to check against is from 1 to 30

2. Press the Ctrl + Shift + Enter Keys together to finish the formula. Copy down the formula until you get #NUM! errors meaning all missing numbers have been listed. See screenshot:

doc-identify-missing-numbers4

arrow blue right bubble Identify missing numbers sequence with Kutools for Excel quickly

The above methods only can identify the missing pure number sequence, if you have the sequence such as AA-1001-BB, AA-1002-BB, they may not work successfully. But, don't worry, Kutools for Excel’s powerful feature – Find Missing Sequence Number can help you quickly identify the missing sequence.

Note:To apply this Find Missing Sequence Number, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Select the data sequence that you want to find the missing sequence.

2. Click Kutools > Insert > Find Missing Sequence Number, see screenshot:

3. In the Find Missing Sequence Number dialog box:

(1.) If you choose Inserting new column with following missing marker option, all the missing sequence numbers have been marked with the text Missing in a new column next to your data. See screenshot:

doc-identify-missing-numbers 6

(2.) If you choose Inserting missing sequence number option, all the missing numbers have been inserted into the sequence list. See screenshot:

doc-identify-missing-numbers 7

(3.) If you choose Inserting blank rows when encounting missing sequence numbers option, all blank rows are inserted when there are missing numbers . See screenshot:

doc-identify-missing-numbers 8

(4.) If you choose Fill background color option, the location of the missing numbers will be highlighted at once. See screenshot:

doc-identify-missing-numbers 9

arrow blue right bubble Identify missing numbers sequence with Kutools for Excel quickly

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Comments (42)
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ROBERT123
ROBERT123
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Hi all.... Here you are finding missing numbers and pasting into other sheet... But i need to findout missing rows insted of missing numbers...and i need it to paste that missing rows into a new sheet... is there any solution for me..... Thnaks
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KALPANA
KALPANA     ROBERT123
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hi i need to find missimg number in total no of book. i have 20000 book in my library . i have tally 18000 no of book .iam find the miss no's of books. sir pleace help me.
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Chetan
Chetan     KALPANA
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Press Alt+F11 button to open VB Screen, Press Insert then Module and paste above mentioned code and Press F5, it'll show you all the Missing nos in adjacent coloum, if your Acc.No. Start with letter like B, replace it with 0, & then do above operation.
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Y.V.SURYANARAYANA
Y.V.SURYANARAYANA     Chetan
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Sir
Can u send me the vba code to find missing numbers in 65000 numbers in a column. It should take three minutes time
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Yelubolu Venkata Suryanarayana
Yelubolu Venkata Suryanarayana     Chetan
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Sir
Please send me VBA code for finding missing numbers among 65000 in a column in a less than three minutes
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ROBERT123
ROBERT123
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my report is like this.... iam uploading an excel file called abc into another excel called xyz.... That excel file abc rows directly writes into my Database...upto here i'm ok.... i need solution like this below.... no of rows read from abc excel while uploading into xyz excel... no of rows inserted into database from abc excel... if any rows while inserting into databse missing i need a message like "some rows were not inserted" i need those missing rows into separate sheet my code is in VBA,macros only...
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Sreenivasulu Reddy
Sreenivasulu Reddy
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This script was not executed, compile error generator as "With WS.Sort"
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C N Murthy
C N Murthy
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1. VB script is not working as the same returned error as "With WS.Sort" as reported earlier by Mr.Reddy. 2. The formula =SMALL is working for series starting from 1 and NOT for series starting from say 201 to 535. Then this formula is returning all missing nos. starting from 1 whereas ideally we want the missing nos. within the range from 201 to 535.
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Satya
Satya
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Dear Sir, It is working fine sir, I put this formula in excel VB module , later I saved as *.xla. now pl help me, how to use it?
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bobo
bobo
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Great VBA code! Thank you very much for it. As I have no idea about how to create a VBA code, could you please let me know if there is any chance to adapt this code to my needs as follows: 1. the selected range to be by default (e.g. $C$2:$C$5000); 2. the new worksheet to have only the column with the missing numbers (and without "missing values" header); 3. to be able to add exceptions (e.g. numbers 4550432, 4552357, etc) that will not displayed in the new worksheet; 4. if some missing numbers are subsequently added in the original worksheet, these numbers to be automatically erased from the new worksheet, without running again the macro; 5. when I run again the macro, to create the same worksheet, with a particularly name. Thank you so much in advance!
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Dlady
Dlady     bobo
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The instructions are clear about how to add the VB code... it is very easy.
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Farooq
Farooq
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I really enjoyed by executing all three functions in my excel sheet. It was marvelous.
Reply
midnightsquall
midnightsquall
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I tried the VBA code, and it doesn't work for dates. By that I mean if the range of data I'm using to determine for missing values is in the format: dd/mm/yyyy as opposed to a single integer. Is there an alteration to the VBA code that allows for the same process to be carried out? I used the =IF function and that works fine, but I'd be keen to get it working with the macros as well.
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shanmugasundaram
shanmugasundaram
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Hi sir, It is working and very useful this formula thank you
Reply
Srikant.n
Srikant.n
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Thank you, it was a very useful tool as i had to search 1 missing number in 1-7000. thanking you once again
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Hama Chigubu
Hama Chigubu
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It worked for me, many thanx!!! :-)
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Valda
Valda
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Awesome. It worked. Grateful
Reply
Chetan Sonawane
Chetan Sonawane
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I want to find missing numbers starting from B00001 to B11223 which starts with alphabets, kindly send code for this.
Reply
jawale Jyotsna
jawale Jyotsna
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Dear Sir, I want to find out missing numbers starting from S-1 to S-30,000 and J-1 to J-7000, U-1 to U-26932 and C-1 to C-1836 please send code, Thanking You. :-)
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jawale Jyotsna
jawale Jyotsna
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Dear, I want to find out missing numbers from S-1 to S-27000 and J-1 to J-7000 , U-1 to U-27000, C-1 to C-1848
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jawale Jyotsna
jawale Jyotsna
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Dear sir I want to find out d missing numbers from S-1 to S-27000 and J-1 to J-6500. Please send me the vba code for d same Thaniking you, Jawale Jyo
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jawale Jyotsna
jawale Jyotsna
This comment was minimized by the moderator on the site
This script was not executed, compile error generator as "With WS.Sort"[/quote]
Reply
jawale Jyotsna
jawale Jyotsna
This comment was minimized by the moderator on the site
Dear sir I want to find out d missing numbers from S-1 to S-27000 and J-1 to J-6500. Please send me the vba code for d same. The code available on net , when executed gives compilation error with WS.Sort Thaniking you, Jawale Jyo
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marty
marty
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will any of these work for phone numbers if I'm looking for phone numbers that are missing in a sequence?
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Ashish
Ashish
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"You can find out the missing number in array by following algorithm: /* getMissingNumber takes array and size of array as arguments*/ int getMissingNumber (int arr[], int num) { int i; /* For xor of all the elemets in arary */ int x1 = a[0]; /* For xor of all the elemets from 1 to n+1 */ int x2 = 1; for (i = 1; i< n; i++) x1 = x1^a[i]; for ( i = 2; i
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