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How to split data into multiple worksheets based on column in Excel?

Supposing you have a worksheet with huge rows of data, and now, you need to split the data into multiple worksheets based on the Name column (see following screenshots), and the names are entered randomly. Maybe you can sort them first, and then copy and paste them one by one into other new worksheets. But this will need your patience to copy and paste repeatedly. Today, I will talk about some quick tricks to solve this task.

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Split data into multiple worksheets based on column with VBA code

Split data into multiple worksheets based on column with Kutools for Excel


arrow blue right bubble Split data into multiple worksheets based on column with VBA code


If you want to split the data based on column value quickly and automatically, the following VBA code is a good choice. Please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

Sub parse_data()
Dim lr As Long
Dim ws As Worksheet
Dim vcol, i As Integer
Dim icol As Long
Dim myarr As Variant
Dim title As String
Dim titlerow As Integer
vcol = 1        
Set ws = Sheets("Sheet1")        
lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row
title = "A1:C1"            
titlerow = ws.Range(title).Cells(1).Row
icol = ws.Columns.Count
ws.Cells(1, icol) = "Unique"
For i = 2 To lr
On Error Resume Next
If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then
ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol)
End If
Next
myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants))
ws.Columns(icol).Clear
For i = 2 To UBound(myarr)
ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & ""
Else
Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count)
End If
ws.Range("A" & titlerow & ":A" & lr).EntireRow.Copy Sheets(myarr(i) & "").Range("A1")
Sheets(myarr(i) & "").Columns.AutoFit
Next
ws.AutoFilterMode = False
ws.Activate
End Sub

Note: In the above code:

  • vcol =1, the number 1 is the column number that you want to split the data based on.
  • Set ws = Sheets("Sheet1"), Sheet1 is the sheet name that you want to apply this code.
  • title = "A1:C1", A1:C1 is the range of the title.

All of them are variables, you can change them as your need.

3. Then press F5 key to run the code, all data in the active worksheet are split into multiple worksheets by the column value. And the split worksheets are named with the split cell names. See screenshot:

doc-split-data-by-columns6

Note: The split worksheets are placed in the end of the workbook where the master worksheet is in.


arrow blue right bubble Split data into multiple worksheets based on column with Kutools for Excel

As an Excel beginner, this long VBA code is somewhat difficult for us, and most of us even don't know how to modify the code as our need.

Here, I will introduce you a multifunctional tool--Kutools for Excel, its Split Data utility not only can help you to split data into multiple worksheets based on column, but also can split data by rows count.

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Get it Now

If you have installed Kutools for Excel, please do as follows:

1. Select the range of data that you want to split.

2. Click Enterprise > Worksheet > Split Data (or Enterprise > Split Data ), see screenshot:

3. In the Split Data into Multiple Worksheets dialog box, you need to:

1). Select Specific column option in the Split based on section, and choose the column value which you want to split the data based on in the drop-down list. (If your data has headers and you want to insert them into each new split worksheet, please check My data has headers option.)

2). Then you can specify the split worksheet names, under the New worksheets name section, specify the worksheet names rules from the Rules drop down list, you can add the Prefix or Suffix for the sheet names as well.

3). Click the OK button. See screenshot:

Now the data are split into multiple worksheets in a new workbook.

doc-split-data-by-columns9


arrow blue right bubble Split data into multiple worksheets based on column with Kutools for Excel

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


arrow blue right bubbleRelated article:

How to split data into multiple worksheets by rows count?


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  • To post as a guest, your comment is unpublished.
    Tracy Hinds · 20 days ago
    Thank you! Split data with VBA is an excellent time saver! The only issue that I had is when data in vcol is not a valid tab name. Is there a way to truncate the name to something allowed or populate the data even if the sheet name is "Sheet" #? It created blank sheets named "Sheet" # instead of putting the data on the sheet.
  • To post as a guest, your comment is unpublished.
    Siddharth · 26 days ago
    Hi
    I have split the data using VBA and the result was good except that I am getting 2 blank sheet.
    For Eg. Total sheet as per filter needed 70 sheet but got only 68sheets and 2 sheets were blank.

    Can someone help me with this ??
  • To post as a guest, your comment is unpublished.
    Bitterbug · 28 days ago
    When I use this to split the data, I lose all formulas including conditional formatting. I also want to include subtotal in the last column on all sheets. How to do this?
  • To post as a guest, your comment is unpublished.
    Nick M · 1 months ago
    Post #4 on this page does what this should do and doesn't crash my computer like this did!

    https://www.mrexcel.com/forum/excel-questions/727407-vba-split-data-into-multiple-worksheets-based-column.html
  • To post as a guest, your comment is unpublished.
    Carl · 1 months ago
    Hi, this worked fine once and then i get runtime error '9' subscript out of range at line Set ws = Sheets("[NAME]").


    Why would this be happening?
    • To post as a guest, your comment is unpublished.
      Sharda · 3 days ago
      Hi Carl,
      Even I was getting this error, but
      Do not change ("Sheet1") to anything where script says as Set ws = Sheets("Sheet1")
      It worked for me, hope it works for you as well.
      Cheers