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How to split data into multiple worksheets based on column in Excel?

Supposing you have a worksheet with huge rows of data, and now, you need to split the data into multiple worksheets based on the Name column (see following screenshots), and the names are entered randomly. Maybe you can sort them first, and then copy and paste them one by one into other new worksheets. But this will need your patience to copy and paste repeatedly. Today, I will talk about some quick tricks to solve this task.

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Split data into multiple worksheets based on column with VBA code

Split data into multiple worksheets based on column with Kutools for Excel


arrow blue right bubble Split data into multiple worksheets based on column with VBA code


If you want to split the data based on column value quickly and automatically, the following VBA code is a good choice. Please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

Sub parse_data()
Dim lr As Long
Dim ws As Worksheet
Dim vcol, i As Integer
Dim icol As Long
Dim myarr As Variant
Dim title As String
Dim titlerow As Integer
vcol = 1        
Set ws = Sheets("Sheet1")        
lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row
title = "A1:C1"            
titlerow = ws.Range(title).Cells(1).Row
icol = ws.Columns.Count
ws.Cells(1, icol) = "Unique"
For i = 2 To lr
On Error Resume Next
If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then
ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol)
End If
Next
myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants))
ws.Columns(icol).Clear
For i = 2 To UBound(myarr)
ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & ""
Else
Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count)
End If
ws.Range("A" & titlerow & ":A" & lr).EntireRow.Copy Sheets(myarr(i) & "").Range("A1")
Sheets(myarr(i) & "").Columns.AutoFit
Next
ws.AutoFilterMode = False
ws.Activate
End Sub

Note: In the above code:

  • vcol =1, the number 1 is the column number that you want to split the data based on.
  • Set ws = Sheets("Sheet1"), Sheet1 is the sheet name that you want to apply this code.
  • title = "A1:C1", A1:C1 is the range of the title.

All of them are variables, you can change them as your need.

3. Then press F5 key to run the code, all data in the active worksheet are split into multiple worksheets by the column value. And the split worksheets are named with the split cell names. See screenshot:

doc-split-data-by-columns6

Note: The split worksheets are placed in the end of the workbook where the master worksheet is in.


arrow blue right bubble Split data into multiple worksheets based on column with Kutools for Excel

As an Excel beginner, this long VBA code is somewhat difficult for us, and most of us even don't know how to modify the code as our need.

Here, I will introduce you a multifunctional tool--Kutools for Excel, its Split Data utility not only can help you to split data into multiple worksheets based on column, but also can split data by rows count.

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 30 days. Get it Now

If you have installed Kutools for Excel, please do as follows:

1. Select the range of data that you want to split.

2. Click Enterprise > Worksheet > Split Data (or Enterprise > Split Data ), see screenshot:

3. In the Split Data into Multiple Worksheets dialog box, you need to:

1). Select Specific column option in the Split based on section, and choose the column value which you want to split the data based on in the drop-down list. (If your data has headers and you want to insert them into each new split worksheet, please check My data has headers option.)

2). Then you can specify the split worksheet names, under the New worksheets name section, specify the worksheet names rules from the Rules drop down list, you can add the Prefix or Suffix for the sheet names as well.

3). Click the OK button. See screenshot:

Now the data are split into multiple worksheets in a new workbook.

doc-split-data-by-columns9


arrow blue right bubble Split data into multiple worksheets based on column with Kutools for Excel

Kutools for Excel includes more than 120 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


arrow blue right bubbleRelated article:

How to split data into multiple worksheets by rows count?


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  • To post as a guest, your comment is unpublished.
    Jana · 8 days ago
    I get error message "Compile error: Syntax error" and then arrow pointing at "Sub parse_data()" which is also highlighted in yellow.

    Any suggestions what could went wrong?
  • To post as a guest, your comment is unpublished.
    SIKANDAR · 12 days ago
    I get the error message "Run-time error '6': Overflow"
  • To post as a guest, your comment is unpublished.
    Dylan · 1 months ago
    Kutool vbscript (Developer- micros-input-module) splits sheets into many individual sheets based on the vcol choosen (eg J/11). If the specified vcol has text > 31 characters, the output is displays those sheets as blank sheet with no data.


    Q: where in the script, can one change the characters to be more than 31?



    note: Excel (Data) does allow one to use the text to columns( fix with) to insert a line at 31, to limit the characters to conform to vbscript. My wish is to change/ remove the character limitation.



    thank you


    Sub parse_data()
    Dim lr As Long
    Dim ws As Worksheet
    Dim vcol, i As Integer
    Dim icol As Long
    Dim myarr As Variant
    Dim title As String
    Dim titlerow As Integer
    vcol = 10
    Set ws = Sheets("Sheet1")
    lr = ws.Cells(ws.Rows.Count, vcol).End(xlUp).Row
    title = "A1:C1"
    titlerow = ws.Range(title).Cells(1).Row
    icol = ws.Columns.Count
    ws.Cells(1, icol) = "Unique"
    For i = 2 To lr
    On Error Resume Next
    If ws.Cells(i, vcol) <> "" And Application.WorksheetFunction.Match(ws.Cells(i, vcol), ws.Columns(icol), 0) = 0 Then
    ws.Cells(ws.Rows.Count, icol).End(xlUp).Offset(1) = ws.Cells(i, vcol)
    End If
    Next
    myarr = Application.WorksheetFunction.Transpose(ws.Columns(icol).SpecialCells(xlCellTypeConstants))
    ws.Columns(icol).Clear
    For i = 2 To UBound(myarr)
    ws.Range(title).AutoFilter field:=vcol, Criteria1:=myarr(i) & ""
    If Not Evaluate("=ISREF('" & myarr(i) & "'!A1)") Then
    Sheets.Add(after:=Worksheets(Worksheets.Count)).Name = myarr(i) & ""
    Else
    Sheets(myarr(i) & "").Move after:=Worksheets(Worksheets.Count)
    End If
    ws.Range("A" & titlerow & ":A" & lr).EntireRow.Copy Sheets(myarr(i) & "").Range("A1")
    Sheets(myarr(i) & "").Columns.AutoFit
    Next
    ws.AutoFilterMode = False
    ws.Activate
    End Sub
  • To post as a guest, your comment is unpublished.
    Dylan · 1 months ago
    im am running a vbscript to split and save xls workbook, but it omits long text(>30 characters).

    how can i change the characters to >30 in the script?
  • To post as a guest, your comment is unpublished.
    Kannan · 1 months ago
    Dear sir

    How create column data into separate workbook