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How to combine duplicate rows and sum the values in Excel?

doc-combine-sum1 -2 doc-combine-sum2

In Excel,you may always meet this problem, when you have a range of data which contains some duplicate entries, and now you want to combine the duplicate data and sum the corresponding values in another column, as following screenshots shown. How could you solve this problem?

Combine duplicate rows and sum the values with Consolidate function

Combine duplicate rows and sum the values with VBA code

Combine duplicate rows and sum the values with Kutools for Excel

Combine corresponding rows based on duplicate values in another column with Kutools for Excel


arrow blue right bubble Combine duplicate rows and sum the values with Consolidate function

The Consolidate is a useful tool for us to consolidate multiple worksheets or rows in Excel, so with this function, we can also summarize multiple rows based on the duplicates. Please do with the following steps:

1. Click a cell where you want to locate the result in your current worksheet.

2. Go to click Data > Consolidate, see screenshot:

doc-combine-sum3

3. In the Consolidate dialog box:

  • (1.) Select Sum from Function drop down list;
  • (2.) Click doc-combine-sum5 button to select the range that you want to consolidate, and then click Add button to add the reference to All references list box;
  • (3.) Check Top row and Left column from Use labels in option. See screenshot:

doc-combine-sum4

4. After finishing the settings, click OK, and the duplicates are combined and summed. See screenshot:

doc-combine-sum6

Note: If the range do not have the header row, you need uncheck Top row from the Use labels in option.


Combine duplicate rows and sum / average corresponding values in another column

Kutools for Excel's Advanced Combibe Rows helps you to combine multiple duplicate rows into one record based on a key column, and it also can apply some calculations such as sum, average, count and so on for other columns. Click to download Kutools for Excel!


arrow blue right bubble Combine duplicate rows and sum the values with VBA code

The following VBA code also can help you consolidate duplicate rows in the worksheet, but at the same time, the original data will be destroyed, you need to backup a copy of the data.

1. Hold down the ALT + F11 keys, then it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Combine duplicate rows and sum the values

Sub CombineRows()
'Updateby Extendoffice
Dim WorkRng As Range
Dim Dic As Variant
Dim arr As Variant
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Set Dic = CreateObject("Scripting.Dictionary")
arr = WorkRng.Value
For i = 1 To UBound(arr, 1)
    Dic(arr(i, 1)) = Dic(arr(i, 1)) + arr(i, 2)
Next
Application.ScreenUpdating = False
WorkRng.ClearContents
WorkRng.Range("A1").Resize(Dic.Count, 1) = Application.WorksheetFunction.Transpose(Dic.keys)
WorkRng.Range("B1").Resize(Dic.Count, 1) = Application.WorksheetFunction.Transpose(Dic.items)
Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code, and you need to select the range that you want to consolidate in the popped out prompt box. See screenshot:

doc-combine-sum7

4. And then click OK, the duplicate rows have been combined and the values are added up.

Note: If you want to use this code, you’d better make a copy of the file to avoid destroying the data, and this code is only applied to two columns.


arrow blue right bubble Combine duplicate rows and sum the values with Kutools for Excel

Here, I introduce the handy tool -- Kutools for Excel for you, its Advanced Combine Rows also can quickly do a favor to solve this problem.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now .

After installing Kutools for Excel, please do as follows:

1. Select the range you need and click Kutools > Merge & Split > Advanced Combine Rows. See screenshot:

2. In the Advanced Combine Rows dialog, check My data has headers if your range have headers, and select column name which you want to combine the duplicates and click Primary Key, see screenshot:

doc-combine-sum7

3. And then select the column name you want to sum the values and click Calculate > Sum or other calculations as you need. See screenshot:

doc-combine-sum7

4. Click Ok to close dialog, then you can see the duplicates are combined and the corresponding data in another column are added up together. See screenshots:

doc-combine-sum1 -2 doc-combine-sum2

Click here to know more on Advanced Combine Rows.


arrow blue right bubble Combine corresponding rows based on duplicate values in another column with Kutools for Excel

Sometimes, you want to combine the rows based on duplicate values in another column, the Advanced Combine Rows of Kutools for Excel also can do a favor for you, please do as follows:

1. Select the data range that you want to use, and then click Kutools > Merge & Split > Advanced Combine Rows to enable the Advanced Combine Rows dialog box.

2. In the Advanced Combine Rows dialog box, click the column name that you want to combine other data based on, and click Primary Key, see screenshot:

doc-combine-sum7

3. And then click another column name that you want to combine the data, and click Combine to choose a separator to separate your combined values, see screenshot:

doc-combine-sum7

4. Then click Ok, all the values with the same cell in column A have been combined together, see screenshots:

doc-combine-sum1 -2 doc-combine-sum2

arrow blue right bubble Combine duplicate rows and sum the values with Kutools for Excel

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Related article:

Combine multiple rows into one based on duplicate values


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Comments (29)
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This comment was minimized by the moderator on the site
Your first example is pretty good but it is missing one step. Prior to clicking OK the cursor needs to be in a blank area for the consolidation to export. If you have not selected a blank cell area after adding the range you will get a "source overlaps destination" error.
This comment was minimized by the moderator on the site
Couldn't get this to work for more than one column of data - any tips?
This comment was minimized by the moderator on the site
Worked fantastically! Thanx! :-)
This comment was minimized by the moderator on the site
VBA code breaks when more rows added, not really sure why
This comment was minimized by the moderator on the site
VBA code does not work. Combines first column but 2nd column data is all gone
This comment was minimized by the moderator on the site
The VBA macro works well, but how should I change it if I want to delete the entire row rather than just clearing contents? I have other columns I want to keep linked to that data.
This comment was minimized by the moderator on the site
Thank you so much for great tips. Fantastic.
This comment was minimized by the moderator on the site
Could do find hwo to to exactly the same thing but in Google Docs? I really need it!
This comment was minimized by the moderator on the site
How do you make that column where the sums are to update automatically when you change the original data?
This comment was minimized by the moderator on the site
Seems like a good spot for a pivot table.
This comment was minimized by the moderator on the site
This consolidate tool is so useful. Many thanks for sharing the info :)
This comment was minimized by the moderator on the site
Dear Sir What if i have 3 Cloumns ? Node1 Node2 Length R1 J1 30 J1=113 J1 J2 29 J1 J3 54 J3 J4 47 J3 J5 27 J5 J6 19 J5 J7 17 J7 J8 10 J7 J9 56 J9 J10 96 J9 J11 29 J11 J12 34 J12 J13 10 J12 J14 49 Can i use this for 3 columns.
This comment was minimized by the moderator on the site
as usual perfect Ideas and Projects , thank you all :-)
This comment was minimized by the moderator on the site
Really Thank you your explain realy helpful
This comment was minimized by the moderator on the site
How to make VBA code to add totals for 12 columns
This comment was minimized by the moderator on the site
You guys are awesome! You have saved me so much productivity. Cant thank you guys enough
This comment was minimized by the moderator on the site
what if I want to do a customer math equation with the duplicates instead of sum? For example I want my duplicates to calculate overall electrical resistance.
This comment was minimized by the moderator on the site
Hi,
A5 A6 A7
i want answer for KTO as Transpose Rice Biryani Prawns

Left coloumn Right Coloumn
KTO Rice
Office Tab Curd Rice
KTO Biryani
Ranjith Chiken
KTO Prawns

Thanks,
Chinnaraju
9849212552
This comment was minimized by the moderator on the site
Hi,
Can you please explain or share the Formula for below
A5 A6 A7
i want answer for KTO as Transpose Rice Biryani Prawns

Left coloumn Right Coloumn
KTO Rice
Office Tab Curd Rice
KTO Biryani
Ranjith Chiken
KTO Prawns

Thanks,
Chinnaraju
9849212552
This comment was minimized by the moderator on the site
Hi Am chinnaraju

can u please assist for this. Any one?

=VLOOKUP(M5,E:F,2,)


Thanks in advance.
This comment was minimized by the moderator on the site
Needs to be:
=VLOOKUP(M5,E:F,2,FALSE)
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