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How to combine duplicate rows and sum the values in Excel?

doc-combine-sum1 -2 doc-combine-sum2

In Excel,you may always meet this problem, when you have a range of data which contains some duplicate entries, and now you want to combine the duplicate data and sum the corresponding values in another column, as following screenshots shown. How could you solve this problem?

Combine duplicate rows and sum the values with Consolidate function

Combine duplicate rows and sum the values with VBA code

Combine duplicate rows and sum the values with Kutools for Excel

Combine corresponding rows based on duplicate values in another column with Kutools for Excel


Combine duplicate rows and sum / average corresponding values in another column

Kutools for Excel's Advanced Combibe Rows helps you to combine multiple duplicate rows into one record based on a key column, and it also can apply some calculations such as sum, average, count and so on for other columns. Click to download Kutools for Excel!


arrow blue right bubble Combine duplicate rows and sum the values with Consolidate function


The Consolidate is a useful tool for us to consolidate multiple worksheets or rows in Excel, so with this function, we can also summarize multiple rows based on the duplicates. Please do with the following steps:

1. Click a cell where you want to locate the result in your current worksheet.

2. Go to click Data > Consolidate, see screenshot:

doc-combine-sum3

3. In the Consolidate dialog box:

  • (1.) Select Sum from Function drop down list;
  • (2.) Click doc-combine-sum5 button to select the range that you want to consolidate, and then click Add button to add the reference to All references list box;
  • (3.) Check Top row and Left column from Use labels in option. See screenshot:

doc-combine-sum4

4. After finishing the settings, click OK, and the duplicates are combined and summed. See screenshot:

doc-combine-sum6

Note: If the range do not have the header row, you need uncheck Top row from the Use labels in option.


arrow blue right bubble Combine duplicate rows and sum the values with VBA code

The following VBA code also can help you consolidate duplicate rows in the worksheet, but at the same time, the original data will be destroyed, you need to backup a copy of the data.

1. Hold down the ALT + F11 keys, then it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Combine duplicate rows and sum the values

Sub CombineRows()
'Update 20130829
Dim WorkRng As Range
Dim Dic As Variant
Dim arr As Variant
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
Set Dic = CreateObject("Scripting.Dictionary")
arr = WorkRng.Value
For i = 1 To UBound(arr, 1)
    Dic(arr(i, 1)) = Dic(arr(i, 1)) + arr(i, 2)
Next
Application.ScreenUpdating = False
WorkRng.ClearContents
WorkRng.Range("A1").Resize(Dic.Count, 1) = Application.WorksheetFunction.Transpose(Dic.keys)
WorkRng.Range("B1").Resize(Dic.Count, 1) = Application.WorksheetFunction.Transpose(Dic.items)
Application.ScreenUpdating = True
End Sub

3. Then press F5 key to run this code, and you need to select the range that you want to consolidate in the popped out prompt box. See screenshot:

doc-combine-sum7

4. And then click OK, the duplicate rows have been combined and the values are added up.

Note: If you want to use this code, you’d better make a copy of the file to avoid destroying the data, and this code is only applied to two columns.


arrow blue right bubble Combine duplicate rows and sum the values with Kutools for Excel

Here, I introduce the handy tool -- Kutools for Excel for you, its Advanced Combine Rows also can quickly do a favor to solve this problem.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now .

After installing Kutools for Excel, please do as follows:

1. Select the range you need and click Kutools > Merge & Split > Advanced Combine Rows. See screenshot:

2. In the Advanced Combine Rows dialog, check My data has headers if your range have headers, and select column name which you want to combine the duplicates and click Primary Key, see screenshot:

doc-combine-sum7

3. And then select the column name you want to sum the values and click Calculate > Sum or other calculations as you need. See screenshot:

doc-combine-sum7

4. Click Ok to close dialog, then you can see the duplicates are combined and the corresponding data in another column are added up together. See screenshots:

doc-combine-sum1 -2 doc-combine-sum2

Click here to know more on Advanced Combine Rows.


arrow blue right bubble Combine corresponding rows based on duplicate values in another column with Kutools for Excel

Sometimes, you want to combine the rows based on duplicate values in another column, the Advanced Combine Rows of Kutools for Excel also can do a favor for you, please do as follows:

1. Select the data range that you want to use, and then click Kutools > Content > Advanced Combine Rows to enable the Advanced Combine Rows dialog box.

2. In the Advanced Combine Rows dialog box, click the column name that you want to combine other data based on, and click Primary Key, see screenshot:

doc-combine-sum7

3. And then click another column name that you want to combine the data, and click Combine to choose a separator to separate your combined values, see screenshot:

doc-combine-sum7

4. Then click Ok, all the values with the same cell in column A have been combined together, see screenshots:

doc-combine-sum1 -2 doc-combine-sum2

arrow blue right bubble Combine duplicate rows and sum the values with Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 30 days. Download and free trial Now!

Related article:

Combine multiple rows into one based on duplicate values


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  • To post as a guest, your comment is unpublished.
    raven blaze · 6 months ago
    Sub MergeSameCells()
    Application.DisplayAlerts = False

    Dim rng As Range

    MergeCells:

    For Each rng In Selection
    If rng.Value = rng.Offset(1, 0).Value And rng.Value <> "" Then
    Range(rng, rng.Offset(1, 0)).Merge
    GoTo MergeCells
    End If
    Next

    End Sub
  • To post as a guest, your comment is unpublished.
    Alex Lesyk · 10 months ago
    An absolute mess of an explantation. Thanks for the effort but it did nothing to help.
  • To post as a guest, your comment is unpublished.
    andreaB · 1 years ago
    LOVE IT!!! YOUR SAVE MY LIFE!!
  • To post as a guest, your comment is unpublished.
    sarah · 1 years ago
    Ifsum=(columns include,start point row,sum column)
    Example ifsum=(A:D,B:2,D:D)
    WAY EASIER!
  • To post as a guest, your comment is unpublished.
    chinna raju · 2 years ago
    Hi Am chinnaraju

    can u please assist for this. Any one?

    =VLOOKUP(M5,E:F,2,)


    Thanks in advance.
  • To post as a guest, your comment is unpublished.
    chinna raju · 2 years ago
    Hi,
    Can you please explain or share the Formula for below
    A5 A6 A7
    i want answer for KTO as Transpose Rice Biryani Prawns

    Left coloumn Right Coloumn
    KTO Rice
    Office Tab Curd Rice
    KTO Biryani
    Ranjith Chiken
    KTO Prawns

    Thanks,
    Chinnaraju
    9849212552
  • To post as a guest, your comment is unpublished.
    Chinnaraju · 2 years ago
    Hi,
    A5 A6 A7
    i want answer for KTO as Transpose Rice Biryani Prawns

    Left coloumn Right Coloumn
    KTO Rice
    Office Tab Curd Rice
    KTO Biryani
    Ranjith Chiken
    KTO Prawns

    Thanks,
    Chinnaraju
    9849212552
  • To post as a guest, your comment is unpublished.
    Chris · 2 years ago
    what if I want to do a customer math equation with the duplicates instead of sum? For example I want my duplicates to calculate overall electrical resistance.
  • To post as a guest, your comment is unpublished.
    Joshua · 2 years ago
    You guys are awesome! You have saved me so much productivity. Cant thank you guys enough
  • To post as a guest, your comment is unpublished.
    Raghu · 3 years ago
    How to make VBA code to add totals for 12 columns
  • To post as a guest, your comment is unpublished.
    Mostafa · 3 years ago
    Really Thank you your explain realy helpful
  • To post as a guest, your comment is unpublished.
    Ahmed SAmir · 3 years ago
    as usual perfect Ideas and Projects , thank you all :-)
  • To post as a guest, your comment is unpublished.
    Neelesh Sonekar · 3 years ago
    Dear Sir

    What if i have 3 Cloumns ?

    Node1 Node2 Length
    R1 J1 30 J1=113
    J1 J2 29
    J1 J3 54
    J3 J4 47
    J3 J5 27
    J5 J6 19
    J5 J7 17
    J7 J8 10
    J7 J9 56
    J9 J10 96
    J9 J11 29
    J11 J12 34
    J12 J13 10
    J12 J14 49

    Can i use this for 3 columns.
  • To post as a guest, your comment is unpublished.
    Remo · 3 years ago
    This consolidate tool is so useful.
    Many thanks for sharing the info :)
  • To post as a guest, your comment is unpublished.
    Ben · 3 years ago
    Seems like a good spot for a pivot table.
  • To post as a guest, your comment is unpublished.
    Jon · 4 years ago
    How do you make that column where the sums are to update automatically when you change the original data?
  • To post as a guest, your comment is unpublished.
    Maria · 4 years ago
    Could do find hwo to to exactly the same thing but in Google Docs? I really need it!
  • To post as a guest, your comment is unpublished.
    Sha · 4 years ago
    Thank you so much for great tips. Fantastic.
  • To post as a guest, your comment is unpublished.
    Lars · 4 years ago
    The VBA macro works well, but how should I change it if I want to delete the entire row rather than just clearing contents? I have other columns I want to keep linked to that data.
  • To post as a guest, your comment is unpublished.
    stan · 4 years ago
    VBA code does not work. Combines first column but 2nd column data is all gone
  • To post as a guest, your comment is unpublished.
    stan · 4 years ago
    VBA code breaks when more rows added, not really sure why
  • To post as a guest, your comment is unpublished.
    ND · 5 years ago
    Worked fantastically! Thanx! :-)
  • To post as a guest, your comment is unpublished.
    B · 5 years ago
    Couldn't get this to work for more than one column of data - any tips?
  • To post as a guest, your comment is unpublished.
    Ed · 6 years ago
    Your first example is pretty good but it is missing one step. Prior to clicking OK the cursor needs to be in a blank area for the consolidation to export. If you have not selected a blank cell area after adding the range you will get a "source overlaps destination" error.